Microsoft MS-102 Microsoft 365 Administrator Exam Dumps and Practice Test Questions Set 9 Q121-135

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Question 121

A company wants to require global administrators to use phishing-resistant authentication methods, such as FIDO2 security keys, while standard users continue using conventional multi-factor authentication (MFA). Which Microsoft 365 solution allows selective enforcement based on user roles?

A) Conditional Access with Authentication Strengths
B) Microsoft Purview Sensitivity Labels
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Conditional Access with Authentication Strengths

Explanation:

Global administrator accounts have elevated privileges and access to critical Microsoft 365 resources, making them high-value targets for attackers. Conditional Access with Authentication Strengths enables administrators to enforce selective, role-based authentication policies. By applying policies to global administrators, phishing-resistant authentication methods, such as FIDO2 security keys, can be required while standard users continue using conventional MFA methods like authenticator app notifications or SMS. This ensures high-risk accounts have strong protection without affecting usability for standard users.

Microsoft Purview Sensitivity Labels protect content by applying classification, encryption, and access restrictions but do not enforce authentication or MFA based on user roles.

Intune App Protection Policies secure corporate data at the endpoint level by controlling actions like copy-paste, printing, or saving to unmanaged locations. APP does not provide authentication enforcement for privileged accounts.

Exchange Online Retention Policies manage the lifecycle of emails and documents through retention and deletion rules. They do not enforce authentication or MFA for high-privilege users.

Conditional Access with Authentication Strengths automates the enforcement of role-based strong authentication aligned with zero-trust principles. Policies are evaluated during sign-in to ensure compliance for high-risk accounts. Administrators can monitor adherence, detect anomalies, and adjust policies as needed. This reduces the risk of compromise of global administrator accounts, protecting sensitive data and critical systems while maintaining usability for standard users. Integration with Azure AD allows scalable protection for privileged accounts. Organizations maintain regulatory compliance, mitigate phishing and credential theft, and safeguard administrative resources while enabling secure operations. Role-based enforcement ensures consistent security for high-value accounts, strengthening identity protection and operational security across Microsoft 365 services.

Question 122

A company wants to automatically classify and encrypt all OneDrive documents containing sensitive product roadmap information. Users should not have to manually apply labels. Which Microsoft 365 solution should the administrator implement?

A) Microsoft Purview Sensitivity Labels with Auto-Labeling
B) Conditional Access Policies
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Microsoft Purview Sensitivity Labels with Auto-Labeling

Explanation:

Product roadmap information is highly sensitive, as it contains strategic plans and future product developments that are critical to maintaining a competitive advantage. Microsoft Purview Sensitivity Labels with Auto-Labeling provides an automated method to detect, classify, and protect OneDrive documents containing such sensitive information. Administrators can define auto-labeling rules based on keywords, document types, or metadata indicative of product roadmap content. When a document matches these criteria, a sensitivity label is applied automatically, enforcing encryption and restricting access to authorized personnel. This automation reduces reliance on users to manually apply labels, thereby minimizing human error and ensuring consistent enforcement of organizational policies.

Conditional Access Policies primarily control access to Microsoft 365 applications based on factors such as user identity, device compliance, and risk signals. While they secure access paths, they do not inspect document content nor apply encryption or access restrictions based on the sensitivity of the content. Conditional Access ensures that only authorized users can access applications but does not protect content within those applications.

Intune App Protection Policies (APP) secure corporate data at the device and application level by restricting actions such as copy-paste, printing, or saving to unmanaged storage. APP strengthens endpoint security but does not automatically detect or classify content within OneDrive, nor does it enforce encryption or access restrictions based on sensitivity.

Exchange Online Retention Policies define the lifecycle of emails and documents, including retention and deletion schedules. While retention policies are important for regulatory compliance, they do not provide real-time content protection, classification, or encryption. Retention policies ensure that content is preserved or deleted according to organizational requirements but do not prevent unauthorized access to sensitive product roadmap documents.

By implementing Microsoft Purview Sensitivity Labels with Auto-Labeling, organizations ensure that all OneDrive documents containing product roadmap information are automatically protected without user intervention. Administrators can monitor labeling activity, refine auto-labeling rules, and generate compliance reports to verify enforcement. Users benefit from seamless protection, reducing accidental exposure while maintaining productivity. Auto-labeling aligns with governance frameworks, regulatory compliance, and zero-trust security principles, safeguarding sensitive content while enabling secure collaboration. This automated enforcement reduces operational risk, enhances governance, and provides visibility into sensitive content. Encryption and access restrictions are applied consistently across OneDrive, ensuring that product roadmap documents remain secure throughout their lifecycle. Integration across Microsoft 365 services allows organizations to protect critical strategic information while supporting efficient collaboration and operational continuity. The automated approach strengthens compliance, mitigates the risk of leaks, and ensures that sensitive product roadmap information is accessible only to authorized users, maintaining both security and productivity.

Question 123

A company wants to prevent users from sharing emails or documents containing sensitive financial projections externally via Exchange Online, SharePoint, or OneDrive. If a user attempts to share such content, the sharing must be blocked automatically, and the user must be notified. Which Microsoft 365 solution should the administrator implement?

A) Microsoft 365 Data Loss Prevention (DLP) Policies
B) Exchange Online Retention Policies
C) Intune App Protection Policies
D) Conditional Access with Authentication Strengths

Answer: A) Microsoft 365 Data Loss Prevention (DLP) Policies

Explanation:

Financial projections are highly sensitive information that can impact investor confidence, market position, and strategic planning. Protecting such information from unauthorized sharing is critical to maintain regulatory compliance and organizational integrity. Microsoft 365 Data Loss Prevention (DLP) Policies provide an automated solution to inspect content across Exchange Online, SharePoint, and OneDrive, and enforce restrictions when sensitive data is detected. DLP policies can identify sensitive financial data based on predefined patterns, keywords, or sensitive information types. When detected, sharing externally is automatically blocked, and the user receives a notification explaining the policy violation. This approach educates users about proper handling of sensitive content while ensuring consistent enforcement of organizational policies.

Exchange Online Retention Policies define rules for content lifecycle management, specifying how long emails and documents are retained or deleted. While essential for compliance and recordkeeping, retention policies do not detect sensitive financial data in real time and cannot prevent external sharing. Retention policies focus on content preservation rather than proactive protection.

Intune App Protection Policies secure corporate data at the device level by controlling actions such as copy-paste, printing, or saving to unmanaged storage. Although APP enhances endpoint security, it does not analyze content in Exchange Online, SharePoint, or OneDrive, nor can it automatically block external sharing of financial projections.

Conditional Access with Authentication Strengths enforces strong authentication, including phishing-resistant MFA. While this is crucial for identity security, it does not inspect content or prevent unauthorized sharing of sensitive financial projections.

By implementing Microsoft 365 DLP Policies, organizations ensure sensitive financial projections are protected automatically across multiple Microsoft 365 workloads. Policies can be targeted to specific users, groups, or content locations for granular control. Real-time notifications educate users and promote secure handling of sensitive data. Administrators can monitor incidents, refine detection rules, and generate compliance reports. DLP policies can integrate with sensitivity labels and encryption for layered protection. Automated enforcement reduces human error, mitigates the risk of data leakage, and strengthens governance. Organizations maintain compliance, secure sensitive financial data, and reduce operational and reputational risks. DLP policies provide visibility, accountability, and enforce secure collaboration while protecting confidential financial projections from unauthorized access, ensuring that sensitive information remains secure across Exchange Online, SharePoint, and OneDrive.

Question 124

A) Conditional Access with Authentication Strengths
B) Microsoft Purview Sensitivity Labels
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Conditional Access with Authentication Strengths

Explanation:

Global administrator accounts are high-value targets due to their elevated privileges and access to critical Microsoft 365 resources. Compromise of these accounts can lead to severe security breaches. Conditional Access with Authentication Strengths allows administrators to enforce selective, role-based authentication policies. By applying policies to global administrators, phishing-resistant authentication methods, such as FIDO2 security keys, can be mandated, while standard users continue using conventional MFA methods, including authenticator app notifications or SMS codes. This approach strengthens protection for high-risk accounts without disrupting usability for standard users.

Microsoft Purview Sensitivity Labels protect content through classification, encryption, and access restrictions but do not enforce authentication policies or MFA based on user roles.

Intune App Protection Policies secure corporate data at the application or device level by restricting copy-paste, printing, or saving to unmanaged storage. APP does not enforce role-based authentication or MFA for privileged accounts.

Exchange Online Retention Policies manage the lifecycle of emails and documents through retention or deletion schedules. They do not provide authentication enforcement or role-specific MFA policies.

Conditional Access with Authentication Strengths provides automated, role-based enforcement of strong authentication methods, supporting zero-trust principles. Policies are evaluated at sign-in to ensure compliance for high-risk accounts. Administrators can monitor adherence, detect anomalies, and adjust policies as necessary. Automated enforcement reduces the risk of compromise of global administrator accounts, protecting critical systems and sensitive data while maintaining usability for standard users. Integration with Azure AD provides scalable, automated protection for privileged accounts. Organizations maintain regulatory compliance, mitigate phishing and credential theft risks, and safeguard administrative resources while enabling secure operations. Role-based enforcement ensures consistent security for high-value accounts, strengthening identity protection and operational security across Microsoft 365 services.

Question 125

A company wants to automatically classify and encrypt all SharePoint Online documents containing proprietary sales strategies. Users should not have to manually apply labels. Which Microsoft 365 solution should the administrator implement?

A) Microsoft Purview Sensitivity Labels with Auto-Labeling
B) Conditional Access Policies
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Microsoft Purview Sensitivity Labels with Auto-Labeling

Explanation:

Proprietary sales strategies, such as pricing models, target accounts, and campaign plans, represent sensitive intellectual property that must be safeguarded from unauthorized access or disclosure. Microsoft Purview Sensitivity Labels with Auto-Labeling provides a powerful automated mechanism to classify and protect SharePoint Online documents containing this information. Administrators can define auto-labeling rules based on keywords, metadata, or content patterns indicative of proprietary sales data. When a document meets these criteria, the sensitivity label is automatically applied, enforcing encryption and restricting access to authorized personnel only. Automation eliminates reliance on users to manually apply labels, which reduces the risk of human error and ensures consistent policy enforcement across the organization.

Conditional Access Policies primarily govern access to Microsoft 365 applications based on user identity, device compliance, and risk signals. While essential for securing access, they do not analyze document content or enforce encryption or access restrictions based on content sensitivity. Conditional Access controls the “who” and “from where” of access, rather than the protection of the content itself.

Intune App Protection Policies (APP) provide endpoint-level data security by controlling actions such as copy-paste, printing, or saving to unmanaged storage. APP protects data at the device level but does not inspect SharePoint Online documents, nor does it apply automatic encryption or access restrictions based on proprietary content.

Exchange Online Retention Policies manage the lifecycle of emails and documents, specifying retention or deletion schedules. While necessary for compliance, retention policies do not provide real-time protection, classification, or encryption of proprietary sales documents. They ensure records are preserved or deleted according to organizational requirements, not that sensitive content is protected from unauthorized access.

Implementing Microsoft Purview Sensitivity Labels with Auto-Labeling ensures that all SharePoint Online documents containing proprietary sales strategies are consistently protected without user intervention. Administrators can monitor labeling activity, refine auto-labeling rules, and generate compliance reports. Users benefit from seamless protection, reducing accidental exposure while maintaining productivity. Auto-labeling aligns with regulatory compliance and zero-trust security principles, safeguarding sensitive sales information while enabling secure collaboration. Automated enforcement reduces operational risk, enhances governance, and provides visibility into sensitive content. Encryption and access restrictions are consistently applied, ensuring that proprietary sales strategies remain secure throughout their lifecycle. This approach protects critical business information, mitigates the risk of leaks, and supports secure collaboration across Microsoft 365 services. By applying automated classification and protection, the organization ensures that its most valuable intellectual property is accessible only to authorized users, maintaining security, productivity, and compliance.

Question 126

A company wants to prevent users from sharing emails or documents containing confidential regulatory compliance data externally via Exchange Online, SharePoint, or OneDrive. If a user attempts to share such content, the sharing must be blocked automatically, and the user must be notified. Which Microsoft 365 solution should the administrator implement?

A) Microsoft 365 Data Loss Prevention (DLP) Policies
B) Exchange Online Retention Policies
C) Intune App Protection Policies
D) Conditional Access with Authentication Strengths

Answer: A) Microsoft 365 Data Loss Prevention (DLP) Policies

Explanation:

Confidential regulatory compliance data, such as audit reports, financial statements, and internal compliance documentation, requires strict protection to maintain compliance with legal and regulatory requirements. Microsoft 365 Data Loss Prevention (DLP) Policies offer automated content inspection and enforcement across Exchange Online, SharePoint, and OneDrive. DLP policies can identify sensitive compliance data based on predefined patterns, keywords, or sensitive information types. When detected, external sharing is automatically blocked, and the user receives a notification about the policy violation. This approach not only enforces protection but also educates users on proper handling of sensitive data, reducing accidental exposure and ensuring consistent adherence to organizational policies.

Exchange Online Retention Policies define rules for content lifecycle management, specifying how long emails and documents are retained or deleted. While retention policies are essential for compliance, they do not detect confidential regulatory compliance data in real time, nor can they prevent external sharing. Their primary focus is record preservation, not proactive data protection.

Intune App Protection Policies (APP) secure corporate data at the device level by controlling actions such as copy-paste, printing, or saving to unmanaged storage. APP strengthens endpoint security but does not analyze content in Exchange Online, SharePoint, or OneDrive, nor can it automatically block sharing of confidential compliance data.

Conditional Access with Authentication Strengths enforces strong authentication methods, including phishing-resistant MFA. While this improves identity protection, it does not inspect content or prevent unauthorized sharing of sensitive regulatory data.

By implementing Microsoft 365 DLP Policies, organizations ensure that confidential regulatory compliance data is automatically protected across Microsoft 365 workloads. Policies can be scoped to specific users, groups, or locations to provide precise control. Real-time notifications educate users about policy violations, promoting secure behavior and compliance awareness. Administrators gain visibility into incidents, refine detection rules, and generate compliance reports. DLP policies can integrate with sensitivity labels and encryption to provide layered protection. Automated enforcement reduces human error, mitigates data leakage risk, and enhances governance. Organizations can maintain compliance, protect sensitive regulatory data, and reduce operational and reputational risks. DLP policies ensure secure collaboration while safeguarding confidential regulatory information from unauthorized access, leakage, or misuse across Exchange Online, SharePoint, and OneDrive.

Question 127

A) Conditional Access with Authentication Strengths
B) Microsoft Purview Sensitivity Labels
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Conditional Access with Authentication Strengths

Explanation:

Global administrator accounts hold elevated privileges and are key targets for attackers due to their access to critical Microsoft 365 resources. Conditional Access with Authentication Strengths allows administrators to implement selective, role-based authentication policies. By applying policies specifically to global administrators, phishing-resistant authentication methods such as FIDO2 security keys can be required, while standard users continue to use conventional MFA methods such as authenticator app notifications or SMS codes. This approach strengthens security for high-risk accounts without affecting usability for standard users.

Microsoft Purview Sensitivity Labels focus on content protection by applying classification, encryption, and access restrictions. They do not enforce authentication or MFA based on user roles, making them unsuitable for controlling access to privileged accounts.

Intune App Protection Policies secure data at the application or device level by restricting actions such as copy-paste, printing, or saving to unmanaged locations. APP does not enforce role-based authentication or MFA for global administrator accounts.

Exchange Online Retention Policies manage the lifecycle of emails and documents, specifying retention and deletion schedules. They do not enforce authentication or role-specific MFA policies.

Conditional Access with Authentication Strengths automates the enforcement of role-based strong authentication methods, supporting zero-trust security principles. Policies are evaluated at sign-in, ensuring compliance for high-risk accounts. Administrators can monitor adherence, detect anomalies, and adjust policies as needed. Automated enforcement reduces the risk of compromise of global administrator accounts, protecting sensitive data and critical systems while maintaining usability for standard users. Integration with Azure AD provides scalable, automated protection for privileged accounts. Organizations maintain regulatory compliance, mitigate phishing and credential theft, and protect administrative resources while enabling secure operations. Role-based enforcement ensures consistent security for high-value accounts, strengthening identity protection and operational security across Microsoft 365 services.

Question 128

A company wants to automatically classify and encrypt all OneDrive documents containing confidential client contracts. Users should not have to manually apply labels. Which Microsoft 365 solution should the administrator implement?

A) Microsoft Purview Sensitivity Labels with Auto-Labeling
B) Conditional Access Policies
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Microsoft Purview Sensitivity Labels with Auto-Labeling

Explanation:

Confidential client contracts contain sensitive business and legal information, including client obligations, pricing, and service agreements. Protecting these contracts is essential to maintaining trust, compliance, and competitive advantage. Microsoft Purview Sensitivity Labels with Auto-Labeling offers an automated mechanism to classify and secure OneDrive documents containing such sensitive content. Administrators can create rules that detect client contract content using keywords, metadata, or patterns indicative of contract documents. When a document matches the criteria, a sensitivity label is automatically applied, enforcing encryption and restricting access to authorized users only. Automation eliminates reliance on users to manually label documents, reducing human error and ensuring consistent enforcement of security policies across the organization.

Conditional Access Policies primarily secure access to Microsoft 365 applications by evaluating factors such as user identity, device compliance, and sign-in risk. While critical for identity and access management, Conditional Access does not inspect document content or automatically enforce encryption or access restrictions based on document sensitivity.

Intune App Protection Policies (APP) provide device-level protection by restricting actions such as copy-paste, printing, or saving corporate data to unmanaged storage. APP enhances endpoint security but does not classify, encrypt, or automatically restrict access to OneDrive documents based on sensitive client contract content.

Exchange Online Retention Policies manage the lifecycle of emails and documents, specifying retention and deletion schedules. While necessary for compliance, retention policies do not provide real-time protection, classification, or encryption of sensitive client contracts. Their primary purpose is to ensure that content is retained or disposed of according to organizational or regulatory requirements, not to prevent unauthorized access.

Implementing Microsoft Purview Sensitivity Labels with Auto-Labeling ensures that all OneDrive documents containing confidential client contracts are automatically classified and protected without user intervention. Administrators can monitor labeling activity, refine auto-labeling rules, and generate compliance reports to ensure policy enforcement. Users benefit from seamless protection, reducing the likelihood of accidental exposure while maintaining productivity. Auto-labeling aligns with regulatory compliance frameworks and zero-trust security principles, protecting sensitive content while enabling secure collaboration. Automated enforcement reduces operational risk, strengthens governance, and provides visibility into sensitive content. Encryption and access restrictions are consistently applied, ensuring that client contracts remain secure throughout their lifecycle. This approach safeguards sensitive contractual information, mitigates the risk of leaks, and supports secure collaboration across Microsoft 365 services. By automating classification and protection, the organization ensures that sensitive client contracts are accessible only to authorized users, maintaining confidentiality, compliance, and operational efficiency.

Question 129

A company wants to prevent users from sharing emails or documents containing sensitive intellectual property externally via Exchange Online, SharePoint, or OneDrive. If a user attempts to share such content, the sharing must be blocked automatically, and the user must be notified. Which Microsoft 365 solution should the administrator implement?

A) Microsoft 365 Data Loss Prevention (DLP) Policies
B) Exchange Online Retention Policies
C) Intune App Protection Policies
D) Conditional Access with Authentication Strengths

Answer: A) Microsoft 365 Data Loss Prevention (DLP) Policies

Explanation:

Intellectual property (IP), including patents, product designs, source code, and proprietary processes, represents the core value of an organization. Protecting IP from accidental or intentional exposure is critical to maintaining a competitive edge and regulatory compliance. Microsoft 365 Data Loss Prevention (DLP) Policies provide automated content inspection and enforcement across Exchange Online, SharePoint, and OneDrive. DLP policies can identify sensitive IP content using predefined patterns, keywords, or custom sensitive information types. When a match is detected, external sharing is automatically blocked, and the user receives a notification explaining the policy violation. This immediate feedback educates users on proper handling of sensitive IP, reduces accidental exposure, and ensures consistent enforcement of organizational policies.

Exchange Online Retention Policies define rules for email and document lifecycle management, including retention and deletion schedules. While retention policies support compliance and recordkeeping, they do not detect sensitive IP in real time and cannot prevent external sharing. Retention focuses on preserving or disposing of content according to organizational rules, not preventing unauthorized access.

Intune App Protection Policies secure corporate data on devices by controlling actions such as copy-paste, printing, or saving to unmanaged storage. While APP enhances endpoint security, it does not inspect the content of Exchange Online, SharePoint, or OneDrive, nor can it automatically block sharing of sensitive IP.

Conditional Access with Authentication Strengths enforces strong authentication methods, including phishing-resistant MFA, to protect accounts. Although critical for identity security, it does not inspect content or prevent unauthorized sharing of sensitive IP.

Implementing Microsoft 365 DLP Policies ensures that sensitive IP is protected automatically across Microsoft 365 services. Policies can be scoped to specific users, groups, or content locations for granular control. Real-time notifications educate users about policy violations, promoting secure behavior and compliance awareness. Administrators gain visibility into incidents, refine detection rules, and generate compliance reports. DLP policies can integrate with sensitivity labels and encryption for layered protection, creating a comprehensive security framework. Automated enforcement reduces human error, mitigates the risk of IP leakage, and strengthens governance. Organizations benefit from secure collaboration, consistent policy enforcement, and regulatory compliance. DLP policies protect sensitive intellectual property from unauthorized access, leakage, or misuse, ensuring that the organization’s most valuable assets remain secure across Exchange Online, SharePoint, and OneDrive.

Question 130

A) Conditional Access with Authentication Strengths
B) Microsoft Purview Sensitivity Labels
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Conditional Access with Authentication Strengths

Explanation:

Global administrator accounts have elevated privileges and are critical to securing Microsoft 365 environments. Because of their high-level access, these accounts are prime targets for phishing and credential theft attacks. Conditional Access with Authentication Strengths enables selective enforcement of strong, phishing-resistant authentication methods such as FIDO2 security keys specifically for global administrators, while standard users continue using conventional MFA methods, including authenticator app notifications or SMS codes. This ensures that high-risk accounts have enhanced protection without disrupting usability for standard users.

Microsoft Purview Sensitivity Labels focus on protecting content through classification, encryption, and access restrictions but do not enforce authentication or MFA based on user roles.

Intune App Protection Policies secure data at the application or device level by restricting actions such as copy-paste, printing, or saving to unmanaged storage. APP does not provide authentication enforcement for privileged accounts.

Exchange Online Retention Policies manage the lifecycle of emails and documents, specifying retention and deletion rules. They do not enforce authentication or MFA for global administrators.

Conditional Access with Authentication Strengths automates the enforcement of role-based strong authentication aligned with zero-trust security principles. Policies are evaluated during sign-in to ensure compliance for high-risk accounts. Administrators can monitor adherence, detect anomalies, and adjust policies as needed. Automated enforcement reduces the risk of compromise of global administrator accounts, protecting critical systems and sensitive data while maintaining usability for standard users. Integration with Azure AD provides scalable, automated protection for privileged accounts. Organizations maintain regulatory compliance, mitigate phishing and credential theft risks, and safeguard administrative resources while enabling secure operations. Role-based enforcement ensures consistent security for high-value accounts, strengthening identity protection and operational security across Microsoft 365 services.

Question 131

A company wants to automatically classify and encrypt all SharePoint Online documents containing internal audit reports. Users should not have to manually apply labels. Which Microsoft 365 solution should the administrator implement?

A) Microsoft Purview Sensitivity Labels with Auto-Labeling
B) Conditional Access Policies
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Microsoft Purview Sensitivity Labels with Auto-Labeling

Explanation:

Internal audit reports contain highly sensitive data, including financial assessments, risk evaluations, and compliance observations. Protecting these documents is critical to maintain confidentiality and organizational integrity. Microsoft Purview Sensitivity Labels with Auto-Labeling allows administrators to automatically classify and encrypt SharePoint Online documents containing such sensitive content. Rules can be configured to detect keywords, metadata, or patterns specific to internal audit reports. When a document matches these rules, a sensitivity label is automatically applied, enforcing encryption and restricting access to authorized users only. This automation removes reliance on users to manually apply labels, reducing the risk of human error and ensuring consistent enforcement of organizational security policies.

Conditional Access Policies primarily focus on securing access to Microsoft 365 applications based on user identity, device compliance, and risk signals. While important for controlling access, they do not inspect document content or enforce encryption or access restrictions based on content sensitivity. Conditional Access ensures only authorized users can access applications but does not protect the content within those applications.

Intune App Protection Policies secure corporate data on devices by controlling actions such as copy-paste, printing, or saving to unmanaged storage. While APP enhances endpoint security, it does not inspect SharePoint Online documents and cannot automatically enforce encryption or access restrictions based on content.

Exchange Online Retention Policies manage document lifecycle, including retention and deletion schedules. While retention policies are important for compliance, they do not provide real-time protection, classification, or encryption of sensitive audit reports. Their focus is on preserving or disposing of content according to regulatory requirements rather than preventing unauthorized access.

By implementing Microsoft Purview Sensitivity Labels with Auto-Labeling, organizations ensure that all SharePoint Online documents containing internal audit reports are consistently protected without user intervention. Administrators can monitor labeling activity, refine auto-labeling rules, and generate compliance reports to verify enforcement. Users benefit from seamless protection, reducing accidental exposure while maintaining productivity. Auto-labeling aligns with zero-trust security principles and regulatory compliance, protecting sensitive content while enabling secure collaboration. Automated enforcement reduces operational risk, strengthens governance, and provides visibility into sensitive content. Encryption and access restrictions are consistently applied, ensuring internal audit reports remain secure throughout their lifecycle. This approach protects critical compliance information, mitigates the risk of leaks, and supports secure collaboration across Microsoft 365 services. Organizations maintain confidentiality, operational integrity, and regulatory adherence by automating classification and protection of sensitive audit content.

Question 132

A company wants to prevent users from sharing emails or documents containing confidential HR data externally via Exchange Online, SharePoint, or OneDrive. If a user attempts to share such content, the sharing must be blocked automatically, and the user must be notified. Which Microsoft 365 solution should the administrator implement?

A) Microsoft 365 Data Loss Prevention (DLP) Policies
B) Exchange Online Retention Policies
C) Intune App Protection Policies
D) Conditional Access with Authentication Strengths

Answer: A) Microsoft 365 Data Loss Prevention (DLP) Policies

Explanation:

Confidential HR data, including personnel records, performance evaluations, and compensation information, must be protected to maintain privacy, comply with labor laws, and safeguard organizational reputation. Microsoft 365 Data Loss Prevention (DLP) Policies provide automated content inspection and enforcement across Exchange Online, SharePoint, and OneDrive. DLP policies can identify sensitive HR data using predefined patterns, keywords, or custom sensitive information types. When detected, external sharing is automatically blocked, and the user receives a notification explaining the policy violation. This immediate feedback educates users about proper handling of sensitive HR data, reduces accidental exposure, and ensures consistent enforcement of organizational policies.

Exchange Online Retention Policies define rules for content lifecycle management, including retention and deletion schedules. While retention policies support compliance and recordkeeping, they do not detect confidential HR data in real time and cannot prevent external sharing. Retention policies focus on preserving or disposing of content according to organizational rules rather than preventing unauthorized access.

Intune App Protection Policies (APP) secure corporate data at the device level by controlling actions such as copy-paste, printing, or saving to unmanaged storage. While APP strengthens endpoint security, it does not analyze content in Exchange Online, SharePoint, or OneDrive, nor can it automatically block sharing of sensitive HR data.

Conditional Access with Authentication Strengths enforces strong authentication methods, including phishing-resistant MFA. While this is crucial for identity security, it does not inspect content or prevent unauthorized sharing of HR data.

By implementing Microsoft 365 DLP Policies, organizations ensure that confidential HR data is automatically protected across Microsoft 365 workloads. Policies can be scoped to specific users, groups, or content locations for granular control. Real-time notifications educate users about policy violations, promoting secure behavior and compliance awareness. Administrators gain visibility into incidents, refine detection rules, and generate compliance reports. DLP policies can integrate with sensitivity labels and encryption for layered protection. Automated enforcement reduces human error, mitigates the risk of data leakage, and strengthens governance. Organizations maintain compliance, protect sensitive HR data, and reduce operational and reputational risks. DLP policies ensure secure collaboration while safeguarding confidential HR information from unauthorized access or exposure across Exchange Online, SharePoint, and OneDrive.

Question 133

A) Conditional Access with Authentication Strengths
B) Microsoft Purview Sensitivity Labels
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Conditional Access with Authentication Strengths

Explanation

Global administrator accounts have elevated privileges and are critical targets for attackers because of their access to all Microsoft 365 resources. Conditional Access with Authentication Strengths enables selective enforcement of phishing-resistant authentication methods such as FIDO2 security keys specifically for global administrators, while standard users continue using conventional MFA methods like authenticator app notifications or SMS codes. This ensures that high-risk accounts receive the strongest protection without impacting usability for standard users.

Microsoft Purview Sensitivity Labels focus on protecting content through classification, encryption, and access restrictions but do not enforce authentication policies or MFA for specific user roles.

Intune App Protection Policies secure corporate data at the application or device level by restricting actions such as copy-paste, printing, or saving to unmanaged storage. APP does not enforce authentication for privileged accounts.

Exchange Online Retention Policies manage the lifecycle of emails and documents, specifying retention and deletion schedules. They do not enforce authentication or role-specific MFA policies.

Conditional Access with Authentication Strengths automates the enforcement of role-based strong authentication aligned with zero-trust security principles. Policies are evaluated at sign-in to ensure compliance for high-risk accounts. Administrators can monitor adherence, detect anomalies, and adjust policies as needed. Automated enforcement reduces the risk of compromise of global administrator accounts, protecting sensitive data and critical systems while maintaining usability for standard users. Integration with Azure AD provides scalable protection for privileged accounts. Organizations maintain regulatory compliance, mitigate phishing and credential theft risks, and safeguard administrative resources while enabling secure operations. Role-based enforcement ensures consistent security for high-value accounts, strengthening identity protection and operational security across Microsoft 365 services.

Question 134

A company wants to automatically classify and encrypt all OneDrive documents containing strategic marketing plans. Users should not have to manually apply labels. Which Microsoft 365 solution should the administrator implement?

A) Microsoft Purview Sensitivity Labels with Auto-Labeling
B) Conditional Access Policies
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Microsoft Purview Sensitivity Labels with Auto-Labeling

Explanation:

Strategic marketing plans contain confidential information such as campaign strategies, target audiences, budget allocations, and product launch details. Unauthorized access or exposure of these documents could result in competitive disadvantage or reputational damage. Microsoft Purview Sensitivity Labels with Auto-Labeling provides an automated solution to classify and protect OneDrive documents containing strategic marketing plans. Administrators can configure rules that detect specific keywords, document types, or metadata indicative of marketing content. When a document matches these criteria, a sensitivity label is automatically applied, enforcing encryption and restricting access to authorized personnel only. This reduces reliance on users to manually apply labels, mitigating the risk of human error and ensuring consistent enforcement of security policies across the organization.

Conditional Access Policies secure access to Microsoft 365 applications by evaluating factors such as user identity, device compliance, and risk signals. Although important for controlling access, Conditional Access does not inspect the content of documents or enforce encryption or access restrictions based on content sensitivity. Its primary focus is to control “who” can access applications and “from where,” rather than protecting the content itself.

Intune App Protection Policies provide device-level protection by restricting actions such as copy-paste, printing, or saving corporate data to unmanaged locations. While enhancing endpoint security, APP does not classify or encrypt OneDrive documents automatically based on sensitive content.

Exchange Online Retention Policies manage the lifecycle of emails and documents by defining retention and deletion schedules. While useful for compliance, retention policies do not provide real-time protection or content-based access restrictions for strategic marketing plans. Their focus is on content preservation or disposal according to organizational requirements, not protection against unauthorized access.

By implementing Microsoft Purview Sensitivity Labels with Auto-Labeling, organizations can ensure that all OneDrive documents containing strategic marketing plans are automatically protected without user intervention. Administrators can monitor labeling activity, refine auto-labeling rules, and generate compliance reports to verify enforcement. Users benefit from seamless protection, reducing accidental exposure while maintaining productivity. Auto-labeling aligns with regulatory compliance and zero-trust security principles, safeguarding sensitive content while enabling secure collaboration. Automated enforcement reduces operational risk, strengthens governance, and provides visibility into sensitive content. Encryption and access restrictions are applied consistently, ensuring strategic marketing plans remain secure throughout their lifecycle. This approach protects intellectual property, mitigates the risk of leaks, and supports secure collaboration across Microsoft 365 services. Organizations maintain confidentiality, operational integrity, and compliance by automating classification and protection of strategic marketing content.

Question 135

A company wants to prevent users from sharing emails or documents containing sensitive project budget data externally via Exchange Online, SharePoint, or OneDrive. If a user attempts to share such content, the sharing must be blocked automatically, and the user must be notified. Which Microsoft 365 solution should the administrator implement?

A) Microsoft 365 Data Loss Prevention (DLP) Policies
B) Exchange Online Retention Policies
C) Intune App Protection Policies
D) Conditional Access with Authentication Strengths

Answer: A) Microsoft 365 Data Loss Prevention (DLP) Policies

Explanation:

Project budget data is inherently sensitive because it contains detailed financial information such as allocations for various project activities, forecasts for upcoming expenditures, and actual spending data. This type of information is critical for project planning, decision-making, and maintaining overall organizational financial integrity. If such information is accessed by unauthorized individuals, it can lead to a range of negative consequences, including compromised project integrity, misaligned financial planning, and potential reputational damage for the organization. Protecting budget data is therefore essential not only for compliance purposes but also to ensure that project teams can make informed decisions based on accurate financial information without fear of leakage or misuse.

Microsoft 365 Data Loss Prevention (DLP) Policies provide a comprehensive and automated solution for protecting sensitive project budget information across the Microsoft 365 ecosystem, including Exchange Online, SharePoint, and OneDrive. These policies work by inspecting content in real time, identifying sensitive information, and enforcing appropriate protective measures. DLP policies can be configured to detect sensitive project budget data using predefined patterns such as credit card numbers, social security numbers, or bank account details, as well as using keywords, phrases, or custom sensitive information types specifically tailored to a project’s financial data. When a DLP policy identifies content that matches these sensitive patterns, it can automatically block external sharing, restrict access, or enforce encryption, depending on the organization’s requirements.

An important feature of DLP is its ability to educate users in real time. When a user attempts to share sensitive project budget information externally, the DLP policy can trigger a notification explaining the nature of the policy violation and providing guidance on secure data handling. This ensures that employees understand the risks associated with mishandling sensitive data, reinforces compliance awareness, and encourages responsible collaboration. By providing both enforcement and education, DLP helps organizations maintain control over sensitive financial information while promoting a culture of security-conscious behavior among employees.

While DLP is highly effective for protecting sensitive financial data, it is important to understand how it differs from other Microsoft 365 security and compliance tools. For instance, Exchange Online Retention Policies are designed to manage the lifecycle of content by defining rules for retention and deletion. These policies ensure that emails and documents are retained for a specified period to meet compliance or regulatory requirements. However, retention policies do not provide real-time inspection or proactive prevention of unauthorized sharing. Their primary focus is on content preservation rather than actively protecting sensitive budget data from external exposure.

Similarly, Intune App Protection Policies (APP) enhance data security at the device level by controlling actions such as copying and pasting, printing, or saving data to unmanaged storage. While APP is valuable for securing mobile and remote endpoints, it does not inspect content in Microsoft 365 workloads such as Exchange Online, SharePoint, or OneDrive. As such, APP cannot prevent users from inadvertently sharing sensitive project budget data via collaboration tools, emails, or file sharing platforms.

Conditional Access with Authentication Strengths is another security mechanism that enforces strong authentication methods, including phishing-resistant multi-factor authentication (MFA). While this enhances identity security and ensures that only authorized users can access organizational resources, it does not inspect content or prevent the sharing of sensitive data once a user is authenticated. Therefore, while Conditional Access protects access pathways, it does not replace DLP for content-level protection.

Implementing Microsoft 365 DLP Policies allows organizations to protect sensitive project budget information comprehensively and consistently across all relevant Microsoft 365 services. DLP policies can be targeted to specific users, groups, or locations, providing granular control over who can access or share sensitive information. This targeting ensures that high-risk users or groups handling financial data receive appropriate protection while allowing other users to collaborate efficiently. Real-time notifications and policy tips help users correct behavior immediately, reducing the likelihood of accidental data leaks.

Administrators also benefit from enhanced visibility and control. DLP provides detailed reporting and monitoring capabilities, allowing security and compliance teams to track incidents, review policy effectiveness, and refine detection rules as needed. Integration with sensitivity labels and encryption adds additional layers of protection, ensuring that sensitive data remains secure even when shared internally or externally. Automated enforcement reduces reliance on manual oversight, minimizing human error, mitigating risks of accidental exposure, and strengthening overall governance.

By leveraging Microsoft 365 DLP Policies, organizations can ensure that sensitive project budget data remains protected without disrupting user productivity. Policies allow secure collaboration while preventing unauthorized access and inadvertent sharing. This integrated approach to content protection enhances compliance with internal policies and regulatory requirements, reduces operational and reputational risks, and provides a reliable framework for safeguarding critical financial information. Organizations benefit from a proactive, automated, and enforceable solution that maintains the confidentiality, integrity, and availability of sensitive project budget data across Exchange Online, SharePoint, and OneDrive.

Ultimately, DLP enables organizations to maintain full control over their financial information while allowing teams to work effectively and securely. By combining real-time content inspection, automated enforcement, user education, and integration with other Microsoft 365 compliance features, organizations can confidently manage sensitive project budgets while reducing the risk of data loss, ensuring compliance, and protecting the organization’s financial integrity. The result is a secure, compliant, and well-governed environment that allows project teams to focus on delivering value without compromising sensitive financial data.

Microsoft MS-102 Microsoft 365 Administrator Exam Dumps and Practice Test Questions Set 9 Q121-135

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