Microsoft MS-102 Microsoft 365 Administrator Exam Dumps and Practice Test Questions Set 7 Q91-105

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Question 91

A company wants to automatically apply encryption and access restrictions to all Teams meeting recordings containing confidential legal information. Users should not have to manually apply labels. Which Microsoft 365 solution should the administrator implement?

A) Microsoft Purview Sensitivity Labels with Auto-Labeling
B) Conditional Access Policies
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Microsoft Purview Sensitivity Labels with Auto-Labeling

Explanation:

Protecting confidential legal information is critical to ensure compliance, prevent unauthorized disclosure, and maintain client trust. Microsoft Purview Sensitivity Labels with Auto-Labeling provides an automated solution that classifies, encrypts, and restricts access to Teams meeting recordings without requiring manual intervention from users. Administrators can create auto-labeling rules that detect content related to legal matters based on patterns, keywords, metadata, or document types. When a recording matches these rules, the sensitivity label is automatically applied. Labels enforce encryption and restrict access to authorized personnel, preventing actions such as downloading, copying, or sharing externally. This automation ensures consistency in security policy application, reduces the risk of accidental exposure, and enhances compliance with legal confidentiality requirements.

Conditional Access Policies primarily control access to Microsoft 365 applications based on factors such as user identity, device compliance, location, or risk signals. While they are essential for access management, Conditional Access does not classify content or automatically apply encryption and access restrictions to Teams recordings. Its focus is on who can access resources rather than the protection of sensitive content.

Intune App Protection Policies provide endpoint-level security for corporate data within applications by restricting copy-paste, printing, or saving data to unmanaged storage. While effective for securing data on devices, APP does not detect content or apply automated encryption and access restrictions to Teams recordings.

Exchange Online Retention Policies manage the lifecycle of emails and documents by specifying retention and deletion schedules. While necessary for compliance with retention requirements, these policies do not inspect content or apply security protections to sensitive legal recordings.

By implementing Microsoft Purview Sensitivity Labels with Auto-Labeling, organizations ensure that confidential legal information in Teams recordings is automatically protected. Administrators can monitor labeling activities, generate compliance reports, and refine auto-labeling rules to increase accuracy. Users benefit from seamless protection without workflow disruption, reducing the likelihood of policy violations. This solution supports regulatory and ethical obligations, including attorney-client privilege and legal confidentiality standards. Automated labeling minimizes human error, ensures consistent enforcement, and strengthens data governance. Integrating sensitivity labels across Microsoft 365 workloads provides visibility into content access and usage, enabling administrators to identify potential risks, maintain compliance, and safeguard sensitive legal information. Organizations achieve a balance between collaboration productivity and secure information management by automating content protection in Teams.

Question 92

A company wants to prevent users from sharing emails or documents containing personally identifiable information (PII) externally via Exchange Online, SharePoint, or OneDrive. If a user attempts to share such content, the sharing must be blocked automatically, and the user should be notified. Which Microsoft 365 solution should the administrator implement?

A) Microsoft 365 Data Loss Prevention (DLP) Policies
B) Exchange Online Retention Policies
C) Intune App Protection Policies
D) Conditional Access with Authentication Strengths

Answer: A) Microsoft 365 Data Loss Prevention (DLP) Policies

Explanation:

Protecting personally identifiable information (PII) is a key responsibility for organizations to comply with privacy regulations such as GDPR, HIPAA, and CCPA. Microsoft 365 Data Loss Prevention (DLP) Policies provide automated detection, enforcement, and notification mechanisms across Microsoft 365 workloads, including Exchange Online, SharePoint, and OneDrive. DLP policies can scan content for predefined sensitive information types such as social security numbers, national ID numbers, driver’s license numbers, or other PII. When such content is detected, external sharing is automatically blocked, and the user receives a notification explaining the policy violation. This approach ensures that sensitive data remains secure, promotes awareness among users about proper data handling practices, and reduces accidental data leakage.

Exchange Online Retention Policies govern the lifecycle of emails and documents, defining retention and deletion schedules. While important for compliance with data retention requirements, retention policies do not inspect content for PII and cannot prevent the external sharing of sensitive information. Their focus is on preservation rather than real-time protection.

Intune App Protection Policies secure corporate data within managed applications by restricting actions such as copy-paste, printing, and saving files to unmanaged storage. APP provides strong endpoint-level protection but does not analyze content in Exchange Online, SharePoint, or OneDrive, and cannot block sharing of PII automatically.

Conditional Access with Authentication Strengths enforces authentication methods such as phishing-resistant MFA for selected users or groups. Although it strengthens identity security, it does not inspect content or prevent the sharing of PII externally.

Implementing Microsoft 365 DLP Policies ensures that PII is automatically protected across multiple collaboration platforms. Policies can target specific users, groups, or content locations to provide granular control. Real-time notifications educate users about policy violations, reducing repeated mistakes and fostering secure behavior. Administrators can monitor incidents, generate reports, refine rules, and ensure regulatory compliance. Integration with sensitivity labels and encryption provides a layered approach to content protection. Automated enforcement reduces human error, mitigates risks of data leakage, and maintains secure collaboration while allowing productivity. DLP policies provide administrators with visibility into potential risks and ensure consistent application of data protection rules, helping organizations maintain strong governance and compliance across Microsoft 365 services.

Question 93

A company wants to require global administrators to use phishing-resistant authentication methods, such as FIDO2 security keys, while standard users continue using conventional multi-factor authentication (MFA). Which Microsoft 365 solution allows selective enforcement based on user roles?

A) Conditional Access with Authentication Strengths
B) Microsoft Purview Sensitivity Labels
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Conditional Access with Authentication Strengths

Explanation:

High-privilege accounts such as global administrators are frequent targets for phishing attacks and credential compromise because they have access to sensitive and critical organizational resources. Conditional Access with Authentication Strengths in Azure Active Directory enables selective enforcement of authentication methods based on user roles. Global administrators can be required to use phishing-resistant methods such as FIDO2 security keys, while standard users can continue using conventional MFA methods like authenticator app notifications or SMS codes. This selective enforcement protects high-risk accounts without disrupting productivity for regular users.

Microsoft Purview Sensitivity Labels focus on classifying and protecting content by applying encryption and access restrictions. While effective for securing sensitive documents and emails, sensitivity labels do not enforce authentication methods or differentiate based on user roles.

Intune App Protection Policies provide endpoint-level data protection by controlling actions like copy-paste, printing, and saving files to unmanaged storage. APP does not enforce authentication or MFA and cannot apply role-based access restrictions for high-privilege accounts.

Exchange Online Retention Policies govern the lifecycle of emails and documents by defining retention and deletion rules. Retention policies do not influence authentication, MFA, or role-based enforcement and are unrelated to protecting privileged accounts.

Conditional Access with Authentication Strengths provides automated, role-based enforcement of strong authentication policies, aligning with zero-trust security principles. Policies are evaluated in real time at sign-in, ensuring compliance for high-risk accounts. Administrators can monitor adherence, detect anomalies, and adjust policies as needed. Automated enforcement reduces the likelihood of global administrator account compromise, protects critical resources, and maintains usability for standard users. Integrating Conditional Access with Authentication Strengths creates a robust, scalable, and automated framework to secure high-privilege accounts against phishing attacks and credential theft while ensuring consistent protection, regulatory compliance, and secure identity management across the organization.

Question 94

A company wants to automatically apply encryption and access restrictions to all Teams meeting recordings containing sensitive research and development (R&D) information. Users should not have to manually apply labels. Which Microsoft 365 solution should the administrator implement?

A) Microsoft Purview Sensitivity Labels with Auto-Labeling
B) Conditional Access Policies
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Microsoft Purview Sensitivity Labels with Auto-Labeling

Explanation:

Organizations that conduct sensitive R&D work need to ensure their proprietary information remains confidential and secure. Microsoft Purview Sensitivity Labels with Auto-Labeling provides an automated solution that classifies, encrypts, and restricts access to Teams meeting recordings containing sensitive content. Administrators can create auto-labeling rules to detect content related to research projects, prototypes, or technical documents. When a recording matches the criteria, a sensitivity label is automatically applied, enforcing encryption and restricting access to authorized users. This automation ensures consistent security enforcement and reduces the risk of accidental exposure. Usage restrictions, such as blocking downloads or external sharing, further protect sensitive R&D information while maintaining collaboration productivity.

Conditional Access Policies primarily manage access to Microsoft 365 applications based on factors such as user identity, device compliance, location, or risk signals. While important for securing access, Conditional Access does not classify content or automatically apply encryption to Teams recordings. Its focus is on controlling who can access resources rather than protecting the content itself.

Intune App Protection Policies enforce security at the application and device level by restricting actions such as copy-paste, printing, or saving files to unmanaged storage. While APP helps secure data on endpoints, it does not detect content or automatically apply labels for Teams recordings, making it unsuitable for protecting sensitive R&D information automatically.

Exchange Online Retention Policies manage the lifecycle of emails and documents, specifying retention and deletion schedules. Retention policies do not inspect content or enforce encryption and access restrictions on Teams recordings, making them ineffective for real-time protection of sensitive R&D content.

Implementing Microsoft Purview Sensitivity Labels with Auto-Labeling ensures that all Teams recordings containing R&D information are automatically protected. Administrators can monitor labeling activity, refine auto-labeling rules, and generate compliance reports. Users benefit from seamless protection without having to manually classify recordings, reducing human error and ensuring consistent application of security policies. Auto-labeling supports regulatory compliance, strengthens governance, and aligns with zero-trust security principles. Organizations can protect sensitive intellectual property while allowing collaboration, ensuring that R&D information remains secure against unauthorized access, leakage, or misuse. This automated approach enhances visibility into content usage, reduces operational risk, and maintains the confidentiality of proprietary research.

Question 95

A company wants to prevent users from sharing emails or documents containing financial information externally via Exchange Online, SharePoint, or OneDrive. If a user attempts to share such content, sharing must be blocked automatically, and the user must be notified. Which Microsoft 365 solution should the administrator implement?

A) Microsoft 365 Data Loss Prevention (DLP) Policies
B) Exchange Online Retention Policies
C) Intune App Protection Policies
D) Conditional Access with Authentication Strengths

Answer: A) Microsoft 365 Data Loss Prevention (DLP) Policies

Explanation 95

Organizations handling financial information must implement robust measures to prevent accidental or unauthorized data exposure. Microsoft 365 Data Loss Prevention (DLP) Policies provide automated content inspection, enforcement, and notification capabilities across Microsoft 365 workloads, including Exchange Online, SharePoint, and OneDrive. DLP can detect sensitive financial information such as credit card numbers, bank account details, or financial statements. When such content is detected, external sharing is blocked automatically, and users receive a notification explaining the policy violation. This approach not only enforces compliance with financial data regulations but also educates users about proper data handling practices.

Exchange Online Retention Policies govern the lifecycle of emails and documents by defining retention and deletion periods. While essential for compliance, these policies do not inspect content in real time and cannot prevent the external sharing of sensitive financial information. Their focus is preservation rather than proactive protection.

Intune App Protection Policies secure corporate data within managed applications by restricting actions like copy-paste, printing, or saving to personal storage. While APP is effective for endpoint-level protection, it does not automatically detect financial content or block sharing, making it insufficient for protecting sensitive financial data.

Conditional Access with Authentication Strengths enforces secure authentication for users, such as phishing-resistant MFA. While critical for identity security, it does not inspect content or prevent the sharing of financial information.

Implementing Microsoft 365 DLP Policies ensures that financial information is automatically protected across multiple platforms. Policies can target specific users, groups, or content locations to provide granular control. Real-time notifications educate users about policy violations, reducing repeated mistakes and fostering secure collaboration. Administrators gain visibility into incidents, refine detection rules, and generate compliance reports. Integration with sensitivity labels and encryption provides layered protection. Automated enforcement mitigates human error, reduces data leakage risk, and maintains regulatory compliance with frameworks such as SOX or PCI DSS. Organizations benefit from secure collaboration, consistent policy enforcement, and enhanced governance while enabling productivity. DLP ensures that sensitive financial content remains protected across all Microsoft 365 services.

Question 96

A) Conditional Access with Authentication Strengths
B) Microsoft Purview Sensitivity Labels
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Conditional Access with Authentication Strengths

Explanation:

High-privilege accounts like global administrators are prime targets for attackers because they have access to critical organizational resources. Conditional Access with Authentication Strengths in Azure Active Directory allows organizations to enforce selective authentication requirements based on user roles or groups. Global administrators can be required to use phishing-resistant methods such as FIDO2 security keys, while standard users continue to use conventional MFA methods such as authenticator app notifications or SMS codes. This selective enforcement strengthens security for high-risk accounts without impacting standard users’ productivity.

Microsoft Purview Sensitivity Labels focus on classifying and protecting content through encryption and access restrictions. While useful for securing documents and emails, sensitivity labels do not enforce authentication methods or differentiate based on user roles.

Intune App Protection Policies secure corporate data within managed applications by restricting copy-paste, printing, and saving to unmanaged locations. APP does not control authentication or MFA methods and cannot selectively enforce strong authentication for privileged accounts.

Exchange Online Retention Policies manage content lifecycles, defining retention and deletion schedules. Retention policies do not enforce authentication or MFA requirements and cannot selectively protect high-privilege accounts.

Conditional Access with Authentication Strengths provides automated, role-based enforcement of strong authentication, aligning with zero-trust principles. Policies are evaluated during sign-in to ensure compliance for high-risk accounts. Administrators can monitor adherence, detect anomalies, and adjust policies as needed. Automated enforcement reduces the risk of compromise of global administrator accounts, protecting critical resources while maintaining usability for standard users. Integrating Conditional Access with Authentication Strengths creates a scalable, automated framework to secure high-privilege accounts against phishing and credential theft, supporting regulatory compliance and strong identity protection. This approach ensures consistent security for critical accounts without disrupting organizational workflows.

Question 97

A company wants to automatically apply encryption and access restrictions to all SharePoint Online documents that contain confidential marketing strategies. Users should not have to manually apply labels. Which Microsoft 365 solution should the administrator implement?

A) Microsoft Purview Sensitivity Labels with Auto-Labeling
B) Conditional Access Policies
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Microsoft Purview Sensitivity Labels with Auto-Labeling

Explanation:

Protecting confidential marketing strategies is crucial to maintain competitive advantage and prevent intellectual property leakage. Microsoft Purview Sensitivity Labels with Auto-Labeling allows administrators to automatically classify, encrypt, and restrict access to sensitive content stored in SharePoint Online. Auto-labeling rules can be configured to detect content containing specific keywords, patterns, or metadata associated with marketing strategies. When a document meets the criteria, the sensitivity label is automatically applied, enforcing encryption and restricting access to authorized users. Usage restrictions prevent actions such as downloading, printing, or external sharing, reducing the risk of data leakage.

Conditional Access Policies focus on controlling access to Microsoft 365 applications based on user identity, device compliance, location, or risk signals. While important for protecting access, Conditional Access does not inspect content or apply encryption and restrictions to SharePoint documents. Its primary function is access management rather than content protection.

Intune App Protection Policies provide endpoint-level security for corporate data within applications by restricting actions such as copy-paste, printing, and saving to unmanaged locations. Although effective for protecting data on devices, APP does not detect content within SharePoint or automatically apply sensitivity labels to enforce encryption and access restrictions.

Exchange Online Retention Policies govern the lifecycle of emails and documents by defining retention and deletion schedules. While necessary for compliance with retention requirements, these policies do not inspect content for sensitive marketing information or enforce access restrictions and encryption.

Implementing Microsoft Purview Sensitivity Labels with Auto-Labeling ensures that confidential marketing documents are automatically protected. Administrators can monitor labeling activities, refine rules for accuracy, and generate compliance reports. Users benefit from seamless protection without manual intervention, reducing human error and ensuring consistent application of security policies. Auto-labeling strengthens data governance, supports regulatory compliance, and aligns with zero-trust principles. Organizations can protect intellectual property while enabling collaboration, ensuring sensitive marketing strategies remain secure against unauthorized access or leakage. This approach enhances visibility, reduces operational risk, and maintains confidentiality, allowing teams to collaborate securely on high-value marketing initiatives.

Question 98

A company wants to prevent users from sharing emails or documents containing confidential HR data externally via Exchange Online, SharePoint, or OneDrive. If a user attempts to share such content, the sharing must be blocked automatically, and the user must be notified. Which Microsoft 365 solution should the administrator implement?

A) Microsoft 365 Data Loss Prevention (DLP) Policies
B) Exchange Online Retention Policies
C) Intune App Protection Policies
D) Conditional Access with Authentication Strengths

Answer: A) Microsoft 365 Data Loss Prevention (DLP) Policies

Explanation:

Protecting confidential HR data is critical for compliance with privacy regulations and maintaining employee trust. Microsoft 365 Data Loss Prevention (DLP) Policies provide automated detection, enforcement, and notification across Exchange Online, SharePoint, and OneDrive. DLP policies can detect sensitive information types such as social security numbers, employee IDs, performance evaluations, or payroll details. When such content is detected, external sharing is automatically blocked, and users are notified of the policy violation. This approach ensures compliance, educates users on secure data handling practices, and mitigates the risk of data leakage.

Exchange Online Retention Policies manage the lifecycle of emails and documents by defining retention and deletion periods. While important for compliance, retention policies do not inspect content for sensitive HR data and cannot prevent external sharing. Their focus is on preserving content rather than enforcing real-time protection.

Intune App Protection Policies secure corporate data within managed applications by restricting copy-paste, printing, or saving to unmanaged storage. While effective for endpoint-level data protection, APP does not detect sensitive HR content in Exchange, SharePoint, or OneDrive, and cannot block external sharing automatically.

Conditional Access with Authentication Strengths enforces secure authentication methods such as phishing-resistant MFA for specific users or groups. Although critical for identity security, it does not inspect content or prevent the sharing of sensitive HR information.

Implementing Microsoft 365 DLP Policies ensures that confidential HR data is automatically protected across multiple collaboration platforms. Policies can be scoped to specific users, groups, or locations for granular control. Real-time notifications educate users about violations, fostering secure behavior and reducing repeated mistakes. Administrators gain visibility into attempted policy breaches, can refine detection rules, and generate compliance reports. Integration with sensitivity labels and encryption provides multi-layered protection. Automated enforcement mitigates human error, reduces risk of data leakage, and ensures regulatory compliance with frameworks such as GDPR, HIPAA, or local labor laws. DLP enables secure collaboration, consistent enforcement, and strong governance, ensuring that sensitive HR data remains protected while allowing productivity across Microsoft 365 services.

Question 99

A) Conditional Access with Authentication Strengths
B) Microsoft Purview Sensitivity Labels
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Conditional Access with Authentication Strengths

Explanation:

High-privilege accounts such as global administrators are high-value targets for attackers because they have extensive access to organizational resources. Conditional Access with Authentication Strengths in Azure Active Directory enables selective enforcement of authentication methods based on user roles or groups. Global administrators can be required to use phishing-resistant methods, such as FIDO2 security keys, while standard users continue using conventional MFA methods such as authenticator app notifications or SMS codes. This approach enhances security for high-risk accounts without impacting the productivity of standard users.

Microsoft Purview Sensitivity Labels focus on classifying and protecting content by applying encryption and access restrictions. While valuable for securing documents and emails, sensitivity labels do not enforce authentication methods or distinguish between user roles.

Intune App Protection Policies secure corporate data within managed applications by controlling copy-paste, printing, and storage behaviors. APP does not enforce authentication methods or MFA for high-privilege accounts.

Exchange Online Retention Policies manage content lifecycle, defining retention and deletion schedules. Retention policies do not control authentication or enforce MFA for privileged accounts.

Conditional Access with Authentication Strengths provides automated, role-based enforcement of strong authentication, aligning with zero-trust principles. Policies are evaluated at sign-in to ensure compliance for high-risk accounts. Administrators can monitor adherence, detect anomalies, and adjust policies as needed. Automated enforcement reduces the likelihood of compromised global administrator accounts, protects critical resources, and maintains usability for standard users. Integrating Conditional Access with Authentication Strengths creates a scalable and automated framework to safeguard high-privilege accounts against phishing and credential theft, ensuring consistent security, regulatory compliance, and robust identity protection.

Question 100

A company wants to automatically apply encryption and access restrictions to all SharePoint Online documents that contain sensitive product design information. Users should not have to manually apply labels. Which Microsoft 365 solution should the administrator implement?

A) Microsoft Purview Sensitivity Labels with Auto-Labeling
B) Conditional Access Policies
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Microsoft Purview Sensitivity Labels with Auto-Labeling

Explanation:

Protecting sensitive product design information is critical for organizations to maintain intellectual property security and prevent industrial espionage. Microsoft Purview Sensitivity Labels with Auto-Labeling provides an automated method to classify, encrypt, and restrict access to content stored in SharePoint Online. Administrators can configure rules that detect sensitive product information based on metadata, keywords, or document types. When a document meets the criteria, the sensitivity label is automatically applied, enforcing encryption and limiting access to authorized personnel only. This approach ensures consistent protection, reduces human error, and prevents accidental exposure of proprietary designs.

Conditional Access Policies are designed to control access to Microsoft 365 applications based on user identity, device compliance, location, or risk level. While effective for access management, Conditional Access does not analyze content, apply encryption, or enforce access restrictions at the content level. It primarily protects access pathways rather than the data itself.

Intune App Protection Policies secure corporate data within managed applications by restricting actions such as copy-paste, printing, or saving data to personal storage. Although APP can protect data on devices, it does not detect content within SharePoint Online or automatically apply sensitivity labels to enforce encryption and access restrictions.

Exchange Online Retention Policies manage the lifecycle of emails and documents by specifying retention and deletion schedules. Retention policies focus on compliance and preservation rather than real-time protection or content classification. They do not automatically detect or encrypt sensitive product design information.

By implementing Microsoft Purview Sensitivity Labels with Auto-Labeling, organizations ensure that all sensitive product design documents are automatically protected. Administrators can monitor labeling activity, refine rules for accuracy, and generate compliance reports. Users experience seamless protection without the need to manually classify documents, which reduces human error and maintains productivity. Auto-labeling supports governance frameworks and regulatory compliance while enforcing zero-trust principles, ensuring that only authorized personnel can access sensitive product designs. The automated approach enhances visibility, reduces operational risk, and safeguards intellectual property against unauthorized access, misuse, or leakage. Integration across Microsoft 365 workloads provides consistent enforcement of security policies, enabling secure collaboration while maintaining strict protection of proprietary information. Organizations can confidently share and collaborate on design content internally while minimizing exposure to external threats. The solution also allows granular control over access rights, logging, and monitoring, supporting both operational security and compliance requirements. Automated labeling minimizes administrative burden, maintains high security standards, and ensures that sensitive product design information remains confidential throughout its lifecycle within SharePoint Online.

Question 101

A) Microsoft 365 Data Loss Prevention (DLP) Policies
B) Exchange Online Retention Policies
C) Intune App Protection Policies
D) Conditional Access with Authentication Strengths

Answer: A) Microsoft 365 Data Loss Prevention (DLP) Policies

Explanation:

Protecting confidential HR data is vital for maintaining compliance with labor laws, privacy regulations, and employee trust. Microsoft 365 Data Loss Prevention (DLP) Policies provide automated mechanisms to inspect content, enforce policies, and notify users when sensitive data is detected. DLP policies can identify information such as social security numbers, payroll data, performance reviews, or employee identification numbers. When such content is detected during attempts to share externally via Exchange Online, SharePoint, or OneDrive, the system automatically blocks sharing and notifies the user of the violation. This ensures that sensitive HR information is protected while educating employees about proper handling of confidential data.

Exchange Online Retention Policies define the lifecycle of emails and documents by specifying retention and deletion periods. While essential for compliance with record-keeping requirements, retention policies do not inspect content or prevent external sharing of sensitive HR information. Their primary focus is content preservation rather than real-time protection.

Intune App Protection Policies provide endpoint-level security for managed applications, restricting actions such as copy-paste, printing, and saving files to unmanaged locations. Although APP strengthens data protection on devices, it does not detect sensitive HR content within Exchange, SharePoint, or OneDrive and cannot automatically block external sharing.

Conditional Access with Authentication Strengths enforces secure authentication, including phishing-resistant multi-factor authentication (MFA). While important for protecting sign-in processes, it does not inspect content or prevent sharing of confidential HR data externally.

Implementing Microsoft 365 DLP Policies ensures automated protection of HR information across Microsoft 365 services. Policies can be scoped to specific users, groups, or workloads to provide granular control. Real-time notifications educate users about policy violations, encouraging secure behavior and reducing repeated mistakes. Administrators gain visibility into policy incidents, refine detection rules, and generate compliance reports. DLP policies can integrate with sensitivity labels and encryption to provide layered protection for sensitive HR data. Automated enforcement reduces human error, minimizes the risk of data leakage, and ensures compliance with privacy regulations such as GDPR, HIPAA, and local employment laws. Organizations benefit from secure collaboration, consistent policy enforcement, and strong governance, ensuring that sensitive HR data remains protected while maintaining productivity across Microsoft 365 services. DLP enables monitoring, reporting, and management of data protection events, creating a secure framework for confidential employee information.

Question 102

A) Conditional Access with Authentication Strengths
B) Microsoft Purview Sensitivity Labels
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Conditional Access with Authentication Strengths

Explanation:

Global administrator accounts are high-value targets for attackers because they have elevated privileges and access to critical systems. Conditional Access with Authentication Strengths in Azure Active Directory enables selective enforcement of strong authentication requirements based on user roles or groups. Administrators can configure policies that require global administrators to use phishing-resistant authentication methods, such as FIDO2 security keys, while standard users continue to use conventional MFA methods, including authenticator app notifications or SMS codes. This selective enforcement provides strong protection for high-risk accounts without impacting the usability or productivity of standard users.

Microsoft Purview Sensitivity Labels are designed to classify and protect content by applying encryption and access restrictions. While sensitivity labels secure documents and emails, they do not enforce authentication methods or differentiate between user roles.

Intune App Protection Policies secure corporate data within managed applications by restricting actions such as copy-paste, printing, and saving to unmanaged storage. APP does not enforce authentication policies for privileged accounts.

Exchange Online Retention Policies define the lifecycle of emails and documents, including retention and deletion schedules. Retention policies do not control authentication, MFA enforcement, or role-based security for privileged accounts.

Conditional Access with Authentication Strengths allows administrators to enforce role-based authentication policies automatically. Policies are evaluated during each sign-in, ensuring compliance for high-risk accounts. Administrators can monitor adherence, detect anomalies, and adjust policies as needed. Automated enforcement reduces the risk of compromised global administrator accounts, protecting critical resources while maintaining usability for standard users. This solution integrates seamlessly with Azure AD and aligns with zero-trust principles, providing robust security for high-privilege accounts. Organizations can maintain regulatory compliance, strengthen identity protection, and mitigate phishing and credential attacks while ensuring that only authorized users can access sensitive administrative capabilities. Conditional Access with Authentication Strengths provides a scalable, automated framework to protect high-value accounts and critical resources within Microsoft 365, creating a consistent, secure environment for privileged users while preserving operational efficiency.

Question 103

A company wants to prevent users from sharing emails or documents containing confidential legal case information externally via Exchange Online, SharePoint, or OneDrive. If a user attempts to share such content, the sharing must be blocked automatically, and the user should be notified. Which Microsoft 365 solution should the administrator implement?

A) Microsoft 365 Data Loss Prevention (DLP) Policies
B) Exchange Online Retention Policies
C) Intune App Protection Policies
D) Conditional Access with Authentication Strengths

Answer: A) Microsoft 365 Data Loss Prevention (DLP) Policies

Explanation 103

Organizations handling confidential legal case information must ensure that sensitive content is not shared externally, maintaining attorney-client privilege, regulatory compliance, and legal confidentiality. Microsoft 365 Data Loss Prevention (DLP) Policies provide automated mechanisms to detect sensitive content, enforce rules, and notify users when violations occur. DLP policies can identify sensitive information types such as legal case numbers, client details, or contractual data. When detected, external sharing is blocked automatically, and the user is notified of the violation. This immediate feedback educates users about secure handling of legal data, reduces the risk of accidental disclosure, and ensures consistent compliance.

Exchange Online Retention Policies govern the lifecycle of emails and documents, specifying retention or deletion schedules. While essential for compliance, retention policies do not detect sensitive content in real time and cannot prevent sharing of confidential legal information. Their primary focus is content preservation rather than proactive protection.

Intune App Protection Policies secure corporate data at the application and endpoint level by restricting copy-paste, printing, and saving to personal storage. While APP strengthens endpoint security, it does not detect sensitive legal content in Exchange Online, SharePoint, or OneDrive and cannot block external sharing automatically.

Conditional Access with Authentication Strengths enforces secure sign-in, including phishing-resistant multi-factor authentication. While valuable for identity protection, it does not analyze content or prevent external sharing of sensitive legal information.

Implementing Microsoft 365 DLP Policies ensures that confidential legal content is automatically protected across Microsoft 365 workloads. Policies can be scoped to specific users, groups, or workloads for granular control. Real-time notifications educate users about policy violations, fostering secure behavior and reducing repeated mistakes. Administrators gain visibility into policy incidents, refine detection rules, and generate compliance reports. Integration with sensitivity labels and encryption provides a layered protection strategy, ensuring secure access and reducing human error. Automated enforcement mitigates data leakage risks and supports compliance with legal and regulatory frameworks, such as GDPR, HIPAA, or jurisdiction-specific attorney-client privilege requirements. Organizations benefit from consistent application of security policies, maintaining collaboration while protecting critical legal content and intellectual property. DLP policies provide monitoring and reporting capabilities that enhance governance and accountability, enabling proactive risk management across the organization.

Question 104

A) Conditional Access with Authentication Strengths
B) Microsoft Purview Sensitivity Labels
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Conditional Access with Authentication Strengths

Explanation

Global administrators are high-value targets for cyberattacks because they have access to sensitive systems and organizational resources. Conditional Access with Authentication Strengths in Azure Active Directory enables selective enforcement of strong authentication policies based on user roles or groups. For global administrators, phishing-resistant authentication methods, such as FIDO2 security keys, can be required, while standard users continue using conventional MFA methods, including authenticator app notifications or SMS codes. This selective enforcement strengthens security for privileged accounts without disrupting productivity for standard users.

Microsoft Purview Sensitivity Labels focus on classifying and protecting content by applying encryption and access restrictions. Sensitivity labels are designed to secure documents, emails, and other content but do not enforce authentication methods or distinguish between user roles.

Intune App Protection Policies provide endpoint-level data protection by controlling actions such as copy-paste, printing, and saving to unmanaged locations. APP does not enforce authentication requirements or MFA policies for privileged accounts.

Exchange Online Retention Policies manage content lifecycle by defining retention and deletion schedules. While essential for compliance with data preservation requirements, retention policies do not enforce authentication or MFA, nor can they selectively secure high-privilege accounts.

Conditional Access with Authentication Strengths allows automated, role-based enforcement of strong authentication methods, aligning with zero-trust security principles. Policies are evaluated during sign-in to ensure compliance for high-risk accounts. Administrators can monitor policy adherence, detect anomalies, and adjust rules in real time. Automated enforcement reduces the likelihood of global administrator account compromise, protecting critical systems and data while maintaining usability for standard users. By integrating Conditional Access with Authentication Strengths, organizations can safeguard high-privilege accounts against phishing and credential attacks, ensure consistent security, and maintain regulatory compliance while providing strong identity protection across Microsoft 365 services.

Question 105

A company wants to ensure that all Teams meeting recordings containing confidential financial information are automatically encrypted and access-restricted. Users should not have to manually apply labels. Which Microsoft 365 solution should the administrator implement?

A) Microsoft Purview Sensitivity Labels with Auto-Labeling
B) Conditional Access Policies
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Microsoft Purview Sensitivity Labels with Auto-Labeling

Explanation:

Financial information is among the most sensitive types of data, and its protection is critical to maintain compliance with regulations such as SOX, PCI DSS, and internal corporate policies. Microsoft Purview Sensitivity Labels with Auto-Labeling allows organizations to automatically classify, encrypt, and restrict access to Teams meeting recordings containing confidential financial content. Administrators can configure auto-labeling rules that detect financial data based on patterns, keywords, or metadata, and the sensitivity label is applied automatically when content meets the criteria. Encryption ensures that only authorized users can access the recording, and usage restrictions prevent actions such as copying, downloading, or external sharing.

Conditional Access Policies control access to Microsoft 365 applications based on user identity, device compliance, location, and risk signals. While important for access management, Conditional Access does not automatically classify or encrypt content in Teams recordings. It primarily ensures secure access rather than content protection.

Intune App Protection Policies enforce data security at the application and device level, restricting actions like copy-paste, printing, and saving to unmanaged storage. Although effective for endpoint-level protection, APP cannot automatically detect sensitive financial content or apply labels to Teams recordings.

Exchange Online Retention Policies manage content lifecycle by defining retention and deletion schedules. Retention policies do not inspect content for sensitive financial information or enforce encryption and access restrictions in real time.

Implementing Microsoft Purview Sensitivity Labels with Auto-Labeling ensures automatic protection of Teams recordings containing confidential financial information. Administrators can monitor labeling activity, adjust auto-labeling rules, and generate compliance reports. Users benefit from seamless protection without manual intervention, reducing human error and ensuring consistent enforcement of policies. Auto-labeling strengthens data governance, supports regulatory compliance, and aligns with zero-trust security principles. Organizations can protect sensitive financial information while maintaining collaboration productivity. The automated approach mitigates risk, enhances visibility, and ensures that financial data remains secure from unauthorized access or leakage, enabling secure collaboration and robust information governance across Microsoft 365 services.

Microsoft MS-102 Microsoft 365 Administrator Exam Dumps and Practice Test Questions Set 7 Q91-105

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