Microsoft MS-102 Microsoft 365 Administrator Exam Dumps and Practice Test Questions Set 4 Q46-60
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Question 46
A company wants to ensure that Teams meeting recordings containing sensitive data are automatically labeled and encrypted. Users should not have to manually classify content, and access must be restricted based on user roles and group membership. Which Microsoft 365 feature should the administrator configure?
A) Microsoft Purview Sensitivity Labels with Auto-Labeling
B) Conditional Access with Authentication Strengths
C) Exchange Online Retention Policies
D) Intune App Protection Policies
Answer: A) Microsoft Purview Sensitivity Labels with Auto-Labeling
Explanatio:
Automatically classifying and protecting sensitive content in Teams meeting recordings requires a solution capable of inspecting the content and applying protection policies without relying on user intervention. Microsoft Purview Sensitivity Labels provide classification and protection capabilities that extend across Microsoft 365 workloads, including Teams, SharePoint, OneDrive, and Exchange. Auto-labeling allows organizations to define rules based on content patterns, metadata, or sensitive information types to apply labels automatically as files or recordings are created or uploaded. When labels are applied, encryption, access restrictions, and other protective measures are enforced based on the user’s role, group membership, or department, ensuring that sensitive content is accessible only to authorized personnel.
Conditional Access with Authentication Strengths focuses on enforcing MFA and specifying the authentication methods required for different users or roles. While it is critical for identity security and preventing unauthorized access, it does not provide content-level classification, encryption, or automatic labeling for Teams recordings. Conditional Access operates at the sign-in layer and cannot analyze or protect the content within recordings after they are created or shared.
Exchange Online Retention Policies manage the lifecycle of emails and other content by specifying retention or deletion schedules. Retention policies ensure compliance with organizational or regulatory requirements but do not classify content or enforce encryption. They are designed to preserve or remove content after a set period, not to protect sensitive data at the moment of creation or sharing.
Intune App Protection Policies focus on protecting corporate data within mobile or managed apps by enforcing rules such as preventing copy-paste, downloads, or local storage. While Intune can protect content within apps, it does not provide automatic labeling or encryption of files stored in Teams, nor does it analyze content patterns to determine sensitivity. Its scope is primarily device and application-based, not content-based across cloud workloads.
By implementing Microsoft Purview Sensitivity Labels with auto-labeling for Teams recordings, organizations ensure that sensitive content is consistently classified and encrypted without user intervention. Labels can enforce restrictions such as read-only access, prevent external sharing, and limit access to specific groups or roles. The auto-labeling engine scans meeting recordings for keywords, sensitive information types, or metadata to apply the correct label at the time of recording creation. Administrators can monitor label usage, generate reports, and adjust policies to adapt to evolving organizational needs. This approach ensures regulatory compliance, reduces the risk of accidental data exposure, and provides a seamless experience for end users, allowing collaboration while maintaining strict security controls.
Question 47
A company wants to prevent users from storing sensitive files on unmanaged devices. Users must still be able to view documents from these devices but should not download, copy, or print them. Which Microsoft 365 solution is best suited to enforce this requirement?
A) Microsoft Intune App Protection Policies
B) Exchange Online Retention Policies
C) Conditional Access with Named Locations
D) Microsoft Purview DLP Policies
Answer: A) Microsoft Intune App Protection Policies
Explanation:
Preventing sensitive files from being stored locally on unmanaged devices while still allowing view-only access requires a solution that can control data usage at the application layer. Microsoft Intune App Protection Policies (APP) provide a robust framework to enforce data handling rules on managed and unmanaged devices. These policies can restrict actions such as saving, downloading, printing, or copying files from managed apps like OneDrive, SharePoint, and Teams. The enforcement occurs at the application level rather than the device level, which is essential in Bring Your Own Device (BYOD) scenarios where devices may not be fully enrolled in Intune. Users on unmanaged devices can still access content in a secure container or view-only mode without risking sensitive data being stored locally or exfiltrated to unauthorized locations.
Exchange Online Retention Policies focus on content lifecycle management, including retention, deletion, and archiving. Retention policies do not control how users interact with content on devices, nor do they enforce restrictions on downloads, printing, or copy actions. They only manage the timing of data preservation and deletion, and therefore cannot meet the requirement of restricting sensitive file handling on unmanaged devices.
Conditional Access with Named Locations is designed to enforce access control based on user identity, device compliance, location, or network. While Conditional Access can block or grant access from certain locations or devices, it does not manage content-level actions such as download, copy, or print restrictions. Conditional Access is primarily an access policy enforcement tool, not a content protection mechanism at the application level.
Microsoft Purview DLP Policies provide content inspection and protection across Microsoft 365 workloads. While DLP can prevent sensitive information from being shared externally, it does not restrict local storage, downloads, or app-level interactions on unmanaged devices. DLP is effective for monitoring and preventing accidental data leaks but cannot control how files are handled at the endpoint in a secure application context.
Intune App Protection Policies integrate with Conditional Access to ensure that only compliant devices or approved apps can access corporate data. They allow organizations to define granular restrictions based on the sensitivity of the content, the device state, and the user’s location. Policies can enforce encryption, block copy-paste to personal apps, restrict printing, and prevent local storage, all while allowing read-only access through secure containerized apps. Administrators can monitor compliance, adjust policies as needed, and ensure that sensitive data remains secure regardless of the device used. This approach is highly effective in maintaining productivity for end users while enforcing strong data protection standards in alignment with organizational security requirements.
Question 48
A company wants to automatically detect and remediate compromised user accounts. The solution must identify unusual sign-in locations, sign-ins from anonymous IPs, and signs of credential compromise. It should also enforce automated remediation, such as password reset or session termination. Which Microsoft 365 feature provides this functionality?
A) Azure AD Identity Protection
B) Microsoft Intune Device Compliance Policies
C) Microsoft Purview Sensitivity Labels
D) Exchange Online Mail Flow Rules
Answer: A) Azure AD Identity Protection
Explanation:
Detecting compromised user accounts and enforcing automated remediation requires a solution that continuously monitors identity behavior, evaluates risk, and applies predefined responses to mitigate threats. Azure AD Identity Protection is specifically designed for this purpose. It uses machine learning and security intelligence to assess sign-in events, detect anomalies, and identify risky users. Features include detection of sign-ins from unusual geographic locations, impossible travel between locations, anonymous IP address access, atypical usage patterns, and signs of credential compromise. Each detected risk is assigned a risk score that can trigger automated remediation actions.
Identity Protection allows administrators to create risk-based policies to respond automatically to identified threats. For example, high-risk sign-ins can trigger a forced password reset, MFA challenge, or temporary blocking of the account. Risk-based Conditional Access policies integrate seamlessly with Identity Protection to dynamically enforce controls depending on risk level. This ensures that compromised accounts are remediated immediately without manual intervention, reducing the potential impact of security incidents while maintaining user productivity for legitimate activity.
Microsoft Intune Device Compliance Policies enforce endpoint security standards, such as encryption, antivirus, OS updates, and security baselines. While compliance policies ensure device integrity, they do not detect compromised accounts or monitor sign-in behavior. Compliance policies are not capable of triggering identity remediation actions like password resets or session termination.
Microsoft Purview Sensitivity Labels classify and protect organizational content, including emails and documents. Sensitivity labels enforce encryption, access restrictions, and usage policies based on content sensitivity. While effective for data protection, sensitivity labels do not analyze user behavior, detect unusual sign-ins, or trigger automated remediation for compromised accounts.
Exchange Online Mail Flow Rules manage email routing and message handling. They can block, redirect, or apply disclaimers based on message content or sender properties. These rules operate on email traffic, not authentication events, and therefore cannot detect compromised accounts or apply automated security remediation for risky sign-ins.
Azure AD Identity Protection provides a comprehensive identity security solution that continuously monitors user activity, detects anomalies, assesses risk levels, and enforces automated remediation. It ensures that compromised accounts are immediately addressed using policy-driven responses, including password reset, MFA enforcement, or access blocks. Integration with Conditional Access allows risk-adaptive access enforcement, ensuring that legitimate users maintain productivity while threats are mitigated in real time. Identity Protection also provides reporting and auditing capabilities to allow administrators to track risk trends, review remediation actions, and refine policies over time. By leveraging this solution, organizations implement proactive identity security controls, reduce potential breaches, and adhere to zero-trust security principles, ensuring both security and operational efficiency.
Question 49
A company wants to implement a solution that automatically blocks user sign-ins from risky IP addresses and enforces password changes when high-risk sign-ins are detected. Users must be alerted if their accounts are considered compromised. Which Microsoft 365 feature should the administrator configure?
A) Azure AD Identity Protection
B) Exchange Online Transport Rules
C) Intune Device Compliance Policies
D) Microsoft Purview Sensitivity Labels
Answer: A) Azure AD Identity Protection
Explanation:
Protecting user accounts from compromise requires a solution capable of continuously monitoring sign-in behavior, identifying unusual patterns, and enforcing automated remediation actions. Azure AD Identity Protection is a cloud-based service specifically designed to detect, assess, and remediate risks related to user identities. Its primary capabilities include monitoring sign-in activity, detecting risky IP addresses, evaluating unusual locations, detecting impossible travel scenarios, identifying anonymous sign-ins, and flagging accounts with potential credential compromise.
When Identity Protection detects a high-risk sign-in, it can trigger automated actions according to preconfigured risk policies. These actions may include forcing a password reset, requiring MFA, blocking access until the issue is resolved, or alerting the user that their account may have been compromised. This ensures that accounts at risk are remediated before they can be exploited for unauthorized access or data exfiltration. Azure AD Identity Protection integrates with Conditional Access to enforce real-time risk-based policies that adapt dynamically to each authentication attempt.
Exchange Online Transport Rules, while effective for controlling email traffic, cannot evaluate user sign-ins or detect risky authentication attempts. Transport rules operate on message content, sender attributes, and routing behavior after authentication has occurred. They cannot enforce identity-based security actions such as password resets or account blocking. While important for email compliance, transport rules do not address identity security, and therefore they cannot fulfill the requirement of monitoring risky sign-ins or enforcing automated remediation.
Intune Device Compliance Policies ensure that devices meet organizational security standards before granting access to resources. These policies evaluate encryption, antivirus presence, operating system version, and other endpoint security requirements. While essential for device-based security, Intune cannot detect unusual user sign-ins, flag compromised accounts, or automatically force password resets. Device compliance is primarily focused on endpoint posture rather than identity behavior and authentication risk.
Microsoft Purview Sensitivity Labels are designed to classify and protect content across Microsoft 365 workloads. Sensitivity labels enforce encryption, access restrictions, and content usage policies based on the classification of documents or emails. While they help secure organizational data, they do not evaluate sign-in patterns, detect risky IP addresses, or trigger remediation for compromised accounts. Sensitivity labels operate at the data layer, not the identity or authentication layer.
Azure AD Identity Protection provides comprehensive risk-based identity management. It continuously evaluates user activity for signs of compromise, enforces automated remediation actions when risky behavior is detected, and alerts users to potential account issues. Administrators can create tailored policies that differentiate between low, medium, and high-risk sign-ins, ensuring that appropriate actions are taken for each scenario. Integration with Conditional Access allows for adaptive controls that respond in real time to detected risks. This combination ensures robust protection against credential compromise, phishing attacks, and unauthorized access. The automated nature of remediation reduces the burden on IT staff, provides real-time response to threats, and maintains security for both standard and privileged users. By leveraging Azure AD Identity Protection, organizations can detect risky sign-ins, protect user credentials, enforce automated remediation, and educate users about potential threats, all within a unified identity security framework.
Question 50
A company wants to prevent sensitive files from being shared with external users via Teams, SharePoint, or OneDrive. Users must receive notifications when attempting to share these files, and sharing should be blocked automatically if the file contains financial or personally identifiable information (PII). Which solution should the administrator configure?
A) Microsoft 365 Data Loss Prevention (DLP) Policies
B) Conditional Access with Named Locations
C) Exchange Online Retention Policies
D) Intune App Protection Policies
Answer: A) Microsoft 365 Data Loss Prevention (DLP) Policies
Explanation :
Protecting sensitive data across collaboration platforms is essential to prevent accidental or malicious leaks. Microsoft 365 Data Loss Prevention (DLP) Policies provide the ability to automatically detect sensitive content, such as financial data, credit card numbers, Social Security numbers, and other personally identifiable information (PII). DLP policies scan content stored in Microsoft 365 applications including SharePoint, OneDrive, Teams, and Exchange, applying rules to restrict sharing, enforce encryption, and notify users of policy violations.
DLP can automatically block external sharing for files containing sensitive data, ensuring compliance with organizational or regulatory requirements. Administrators can configure policies to apply preventive actions such as blocking sharing, notifying users through policy tips, sending alerts to administrators, or applying encryption. Policy tips educate users on acceptable sharing behavior and reduce accidental exposure while allowing productivity to continue. By automatically enforcing protective measures, DLP ensures that sensitive data is safeguarded without relying on manual classification by end users.
Conditional Access with Named Locations evaluates access based on IP address ranges or geographic locations. While effective for controlling which networks or countries can access Microsoft 365, it does not analyze content within files, detect sensitive information, or block sharing based on file content. Named Locations primarily enforce network-based access policies rather than data protection at the content level.
Exchange Online Retention Policies are designed to manage the lifecycle of email messages and documents. Retention policies enforce deletion or preservation schedules but do not analyze content for sensitive information or block sharing. While useful for compliance and recordkeeping, retention policies cannot prevent users from sharing sensitive files externally.
Intune App Protection Policies manage how corporate data is handled on mobile devices or within specific apps. While they can prevent copy-paste, local storage, or save-as actions, they do not inspect the content of files for sensitive information in Teams, SharePoint, or OneDrive. They focus on endpoint and application behavior rather than content classification and automatic protection.
Microsoft 365 DLP provides comprehensive content-level protection across multiple workloads. It enables automated enforcement to prevent sharing of sensitive files with unauthorized users, educates end users about policy violations, and integrates with other Microsoft compliance tools such as sensitivity labels and encryption. This ensures that sensitive data remains secure while supporting collaboration and productivity. DLP policies can be refined to cover multiple data types, file locations, and access scenarios, providing a scalable and consistent security framework for the organization.
Question 51
A company wants to ensure that all administrators use phishing-resistant authentication methods, such as FIDO2 security keys, while regular users are required to complete standard multi-factor authentication (MFA). Which Microsoft 365 feature allows selective enforcement based on user roles?
A) Conditional Access with Authentication Strengths
B) Microsoft Purview Sensitivity Labels
C) Intune Device Compliance Policies
D) Exchange Online Retention Policies
Answer: A) Conditional Access with Authentication Strengths
Explanation :
Implementing role-based authentication enforcement requires a solution that distinguishes between user types and applies different authentication requirements for each. Conditional Access with Authentication Strengths in Azure Active Directory allows organizations to define specific authentication methods for different groups or roles. Standard users may use SMS, authenticator app push, or other MFA methods, while privileged users, such as administrators, can be required to use phishing-resistant methods, including FIDO2 security keys or certificate-based authentication.
Authentication Strengths allow administrators to configure policies that align with zero-trust principles, enforcing strong authentication for high-risk or privileged accounts while maintaining usability for standard users. Conditional Access evaluates the user’s identity, role, device compliance, location, and risk signals during sign-in and enforces the required authentication strength. Privileged users are automatically prompted for stronger methods, preventing credential compromise, phishing attacks, or session hijacking.
Microsoft Purview Sensitivity Labels classify and protect content, applying encryption and access restrictions to documents or emails. While essential for data protection, sensitivity labels do not enforce authentication methods or MFA. They operate at the content layer rather than at the identity or access layer.
Intune Device Compliance Policies ensure that endpoints meet security requirements before accessing organizational resources. These policies assess encryption, antivirus status, and operating system updates but cannot dictate authentication methods or enforce phishing-resistant authentication for privileged users.
Exchange Online Retention Policies manage content lifecycle, defining how long messages or documents are retained or deleted. Retention policies do not enforce authentication or MFA and are unrelated to user access controls.
Conditional Access with Authentication Strengths provides a robust, role-based framework for enforcing MFA selectively. Administrators can create policies targeting privileged users to require stronger authentication methods while applying standard MFA for regular users. This ensures secure access for all users according to their roles and aligns with organizational security standards. The integration with Conditional Access allows adaptive controls that respond to real-time risk signals, ensuring that security policies are dynamic, flexible, and effective. This approach enhances identity protection, prevents unauthorized access, and ensures that high-value accounts are protected with phishing-resistant authentication methods.
Question 52
A company wants to ensure that users can access Microsoft 365 apps only from devices that meet security compliance policies. Non-compliant devices must be blocked, but users on compliant devices should not be prompted for additional authentication beyond standard MFA. Which solution should the administrator implement?
A) Conditional Access with device compliance policies
B) Microsoft Purview Sensitivity Labels
C) Exchange Online Retention Policies
D) Intune App Protection Policies
Answer: A) Conditional Access with device compliance policies
Explanation 52
Organizations need to secure access to Microsoft 365 resources by evaluating device health and compliance. Conditional Access combined with device compliance policies from Intune allows administrators to enforce that only devices meeting specific security standards can access corporate applications. Device compliance policies check parameters such as OS version, encryption status, antivirus updates, security baselines, and other critical settings. When integrated with Conditional Access, these policies ensure that only compliant devices are granted access while non-compliant devices are blocked, providing a seamless user experience without unnecessary authentication prompts.
Microsoft Purview Sensitivity Labels classify and protect content across Microsoft 365 workloads. While sensitivity labels provide encryption, access restrictions, and usage policies, they do not evaluate device posture or enforce access based on compliance status. They operate at the content level rather than at the authentication or access control level, so they cannot restrict access based on device compliance.
Exchange Online Retention Policies focus on managing the lifecycle of emails and documents. These policies define how long content is retained or when it should be deleted. While they are critical for compliance and regulatory adherence, retention policies do not enforce device compliance or manage access to applications. They operate after authentication and cannot prevent non-compliant devices from signing in.
Intune App Protection Policies control corporate data within mobile and managed apps. They can restrict actions like copying, downloading, or printing corporate data on personal devices. However, App Protection Policies alone do not evaluate whether a device is compliant or block access to Microsoft 365 apps. They protect app-level data rather than enforcing conditional access at the authentication level.
By combining Conditional Access with device compliance policies, administrators create a zero-trust approach that evaluates each sign-in attempt in real time. The system grants access only when the device meets compliance requirements, blocking unauthorized or insecure endpoints. Compliant devices bypass additional prompts beyond standard MFA, providing a balance between security and user convenience. This approach also integrates with risk-based policies to dynamically adjust access based on detected threats. Conditional Access policies can be fine-tuned to include location, risk score, user group, and application, ensuring flexibility while maintaining strong security. Continuous monitoring and reporting enable administrators to detect trends in non-compliance, enforce remediation actions, and refine policies over time. Implementing this solution aligns with best practices for cloud security, enforcing device compliance without disrupting user productivity.
Question 53
A company wants to automatically encrypt emails containing sensitive financial information when sent outside the organization. Users should be notified when their emails are encrypted, and no manual intervention should be required. Which Microsoft 365 feature fulfills this requirement?
A) Microsoft 365 Data Loss Prevention (DLP) Policies
B) Exchange Online Retention Policies
C) Conditional Access with Authentication Strengths
D) Intune Device Compliance Policies
Answer: A) Microsoft 365 Data Loss Prevention (DLP) Policies
Explanation
Protecting sensitive information, such as financial data, when emails are sent externally requires automated content inspection and enforcement. Microsoft 365 Data Loss Prevention (DLP) Policies provide the ability to detect sensitive information in messages and enforce protective actions automatically. DLP scans emails for specific patterns, keywords, or sensitive information types such as financial data, credit card numbers, and personally identifiable information (PII). Once detected, DLP can automatically encrypt the message using Office 365 Message Encryption (OME) or apply other protective actions based on the policy configuration.
With DLP policies, users are notified via policy tips when their emails contain sensitive data that will be encrypted. This education reinforces secure behavior and ensures users understand organizational requirements. Automated enforcement ensures that no sensitive email leaves the organization unprotected, reducing the risk of data leaks and meeting compliance requirements without manual intervention.
Exchange Online Retention Policies focus on preserving and deleting content based on regulatory or business rules. Retention policies do not analyze email content for sensitive information nor enforce encryption. They are applied after messages are sent or received and do not prevent data exposure in real time.
Conditional Access with Authentication Strengths enforces specific authentication methods for different users or roles. While it enhances identity security, it does not inspect or protect email content. It cannot automatically encrypt messages based on content sensitivity, making it unsuitable for protecting sensitive financial emails.
Intune Device Compliance Policies evaluate endpoint security and enforce compliance before granting access to corporate resources. They do not provide content inspection or email encryption functionality. While useful for device-based security, they do not protect sensitive information sent via email.
Implementing Microsoft 365 DLP Policies allows organizations to enforce content-based security automatically. Sensitive emails are detected in real time, encrypted automatically, and users are notified of actions taken. This ensures regulatory compliance and minimizes the risk of accidental exposure. DLP policies can be configured for granular targeting, specifying which users, groups, or content types trigger protection. Additionally, administrators can monitor and report policy effectiveness, fine-tune thresholds, and integrate DLP with sensitivity labels for consistent data protection across workloads. This solution provides a proactive, automated, and scalable approach to protecting sensitive information in email communication.
Question 54
A company wants to enforce that only approved apps can access Microsoft 365 resources, and users on unapproved apps must be blocked. The solution should integrate with device compliance and identity signals to evaluate risk during sign-in. Which Microsoft 365 feature should the administrator configure?
A) Conditional Access with App Enforcement
B) Microsoft Purview Sensitivity Labels
C) Exchange Online Retention Policies
D) Intune App Protection Policies
Answer: A) Conditional Access with App Enforcement
Explanation:
Ensuring that only approved applications access Microsoft 365 resources requires a policy-based solution that evaluates both the application and the device context during sign-in. Conditional Access with App Enforcement allows administrators to define which apps are approved and block unapproved apps from accessing organizational data. This enforcement is applied during the authentication process, leveraging Azure AD identity signals, device compliance status from Intune, and user risk levels to make real-time access decisions.
Approved apps are granted access seamlessly if they meet compliance requirements and adhere to Conditional Access policies. Unapproved or unmanaged apps are blocked from connecting to corporate resources, preventing unauthorized data access or potential exfiltration. This approach aligns with zero-trust security principles, evaluating user identity, device posture, and application compliance before granting access.
Microsoft Purview Sensitivity Labels classify and protect content but do not enforce which apps can access Microsoft 365 resources. Sensitivity labels operate at the data level and cannot evaluate authentication requests or block applications during sign-in.
Exchange Online Retention Policies manage content lifecycle for email and documents. They do not control application access or enforce device or app compliance. Retention policies operate on stored content rather than access decisions during sign-in.
Intune App Protection Policies enforce restrictions on corporate data within managed apps on mobile devices. While they can prevent data leakage within apps, they do not evaluate or block unapproved apps at sign-in across all Microsoft 365 resources. They focus on data handling rather than access control at the application authentication layer.
Conditional Access with App Enforcement integrates identity, device, and app signals to make intelligent, real-time decisions about resource access. It allows organizations to enforce which applications are authorized, block risky or unapproved apps, and leverage compliance signals from Intune to assess device security. Access can be further customized based on user groups, locations, and risk levels, providing a flexible and scalable solution. Administrators can monitor app usage, review blocked attempts, and adjust policies as new apps are deployed or deprecated. This ensures a secure environment by preventing unauthorized applications from accessing sensitive corporate resources while supporting productivity for users with approved applications.
Question 55:
A company wants to ensure that users accessing SharePoint Online from unmanaged devices can only view documents without downloading, printing, or copying content. The policy should apply automatically to all sensitive files without user intervention. Which Microsoft 365 solution should the administrator implement?
A) Intune App Protection Policies
B) Exchange Online Retention Policies
C) Conditional Access with Named Locations
D) Microsoft Purview Sensitivity Labels
Answer: A) Intune App Protection Policies
Explanation:
Organizations often face scenarios where employees use personal or unmanaged devices to access corporate resources, raising concerns about data leakage. Intune App Protection Policies provide a solution that enforces data handling restrictions at the application level, independently of device enrollment. By integrating with apps such as OneDrive, SharePoint, and Teams, App Protection Policies can automatically restrict actions such as downloading, copying, or printing documents on unmanaged devices while allowing read-only access. This ensures sensitive content remains protected while users can continue to collaborate effectively.
Exchange Online Retention Policies manage content lifecycle by defining retention and deletion schedules. While essential for regulatory compliance, they do not control access or enforce restrictions on unmanaged devices. Retention policies operate at the data storage level, not at the application access level, and cannot prevent unauthorized actions such as downloading or copying.
Conditional Access with Named Locations evaluates user access based on IP addresses or geographic locations. While this approach can block or allow access based on network location, it does not provide granular content-level restrictions such as preventing downloads, printing, or copy-paste actions within apps. Conditional Access ensures access control, not data protection within applications.
Microsoft Purview Sensitivity Labels classify and protect content based on its sensitivity. Labels can enforce encryption and access restrictions; however, without integration with Intune App Protection Policies, labels alone cannot restrict read-only actions on unmanaged devices. Sensitivity labels primarily operate at the content level rather than enforcing application-level controls.
By deploying Intune App Protection Policies, administrators can automatically apply protective measures to all sensitive files accessed via unmanaged devices. These policies work seamlessly with Conditional Access to evaluate device compliance and user risk, ensuring that users on managed devices receive full access while users on unmanaged devices are limited to read-only views. App Protection Policies enforce encryption, prevent data from being saved locally, block copy-paste to personal apps, and restrict printing. This approach supports zero-trust security principles by ensuring that sensitive data is protected at the point of access regardless of device ownership. Administrators can monitor compliance, generate reports on policy effectiveness, and adjust rules based on evolving organizational requirements. The integration of App Protection Policies with Microsoft 365 ensures automated enforcement, user education through policy tips, and consistent protection across workloads. This strategy allows employees to access necessary resources on any device while minimizing the risk of data leakage, meeting both security and productivity goals effectively.
Question 56
A company wants to automatically detect emails that contain sensitive personally identifiable information (PII) and prevent users from sending them outside the organization. Users should receive notifications when an email is blocked, and administrators must be able to monitor incidents in real time. Which Microsoft 365 feature should be used?
A) Microsoft 365 Data Loss Prevention (DLP) Policies
B) Exchange Online Retention Policies
C) Intune Device Compliance Policies
D) Conditional Access with App Enforcement
Answer: A) Microsoft 365 Data Loss Prevention (DLP) Policies
Explanation:
Organizations are responsible for protecting sensitive information, especially PII, to comply with privacy regulations such as GDPR and CCPA. Microsoft 365 Data Loss Prevention (DLP) Policies provide automated detection, protection, and notification mechanisms to prevent accidental or unauthorized sharing of sensitive content. DLP policies can be configured to inspect email content in real time, identify predefined sensitive information types, and enforce preventive actions such as blocking the email or encrypting it automatically.
Policy tips inform users when their email violates DLP rules, educating them about the organization’s data protection standards. Real-time notifications also allow users to take corrective action while ensuring sensitive information does not leave the organization unintentionally. Administrators can monitor DLP incidents through dashboards, receive alerts, and generate reports, allowing proactive management of data risks. The combination of automated enforcement and user education strengthens compliance while maintaining productivity.
Exchange Online Retention Policies define how long emails are preserved or deleted for regulatory or organizational compliance. These policies do not inspect the content for sensitive data or block transmission of messages based on detected PII. While retention policies are critical for compliance, they operate at the content lifecycle level and cannot prevent data leakage in real time.
Intune Device Compliance Policies ensure that endpoints meet security standards before accessing Microsoft 365 resources. Compliance policies assess device encryption, OS updates, antivirus presence, and other security parameters. However, they cannot detect sensitive content in emails or prevent transmission of PII, making them unsuitable for this scenario.
Conditional Access with App Enforcement ensures that only approved applications can access corporate resources. While this enhances security at the application layer, it does not analyze the content of emails or block messages containing sensitive information. Conditional Access is designed to manage access, not protect data content.
By implementing Microsoft 365 DLP Policies, organizations can automatically detect PII in outgoing emails, enforce encryption or blocking, notify users via policy tips, and provide administrators with detailed monitoring and reporting capabilities. DLP policies allow granular targeting based on users, groups, or data types and can extend to multiple workloads including Exchange, Teams, SharePoint, and OneDrive. This proactive, automated approach reduces the risk of data exposure, supports compliance objectives, and ensures that sensitive information is protected at the point of use. Administrators can refine policies over time, monitor trends, and ensure that DLP rules remain effective against evolving data security threats, providing a comprehensive framework for organizational data protection.
Question 57
A company wants to enforce stronger authentication for all global administrators, requiring them to use phishing-resistant methods such as FIDO2 security keys, while standard users continue using standard multi-factor authentication (MFA). Which Microsoft 365 feature allows this selective enforcement?
A) Conditional Access with Authentication Strengths
B) Microsoft Purview Sensitivity Labels
C) Intune App Protection Policies
D) Exchange Online Retention Policies
Answer: A) Conditional Access with Authentication Strengths
Explanation:
Implementing role-based authentication ensures that users with elevated privileges, such as global administrators, are protected with stronger, phishing-resistant methods, while standard users are not burdened with excessive security requirements. Conditional Access with Authentication Strengths in Azure Active Directory allows administrators to define policies specifying which authentication methods are required for different roles or groups. Global administrators can be required to use FIDO2 security keys, certificate-based authentication, or Windows Hello for Business, providing robust protection against phishing attacks, credential theft, or session hijacking.
Authentication Strengths allow organizations to enforce different security levels dynamically. Standard users can continue using conventional MFA methods such as authenticator app push notifications, SMS, or phone calls. Conditional Access evaluates identity, role, device compliance, and risk signals at each sign-in attempt to enforce the required authentication strength, ensuring that high-value accounts are protected without impacting regular user productivity.
Microsoft Purview Sensitivity Labels classify and protect content across Microsoft 365 workloads by applying encryption and access restrictions. While critical for data protection, sensitivity labels do not enforce authentication methods or MFA. They operate at the content level rather than the identity or access control layer.
Intune App Protection Policies enforce data handling rules within managed apps, such as preventing copy-paste or downloads. While they protect organizational data on devices, they do not enforce authentication strength or MFA for specific users or roles.
Exchange Online Retention Policies manage the lifecycle of email messages and documents, defining retention periods and deletion schedules. Retention policies do not influence authentication, access control, or MFA requirements and are unrelated to protecting privileged accounts.
By using Conditional Access with Authentication Strengths, organizations can enforce phishing-resistant authentication selectively based on user roles. Policies can be configured to require stronger methods for global administrators and privileged users while maintaining standard MFA for other users. This approach aligns with zero-trust principles, mitigates identity compromise risks, and ensures that the most sensitive accounts are protected. Integration with Conditional Access allows for adaptive risk-based decisions, providing real-time enforcement based on threat intelligence and user behavior. Administrators can monitor policy compliance, review sign-in events, and refine Authentication Strengths over time to maintain strong identity security and minimize potential breaches for high-value accounts.
Question 58
A company wants to ensure that Teams chat messages containing sensitive financial information are automatically encrypted and access is restricted based on user roles. Users should not have to manually apply protection. Which Microsoft 365 solution should the administrator configure?
A) Microsoft Purview Sensitivity Labels with Auto-Labeling
B) Conditional Access with Authentication Strengths
C) Intune Device Compliance Policies
D) Exchange Online Retention Policies
Answer: A) Microsoft Purview Sensitivity Labels with Auto-Labeling
Explanation
Organizations often need to protect sensitive content within collaboration platforms such as Microsoft Teams, where chat messages and files are shared frequently. Microsoft Purview Sensitivity Labels with auto-labeling provide automated classification and protection for Teams messages containing sensitive information, such as financial data or personally identifiable information (PII). Auto-labeling allows administrators to define rules that automatically detect sensitive content using keywords, sensitive information types, or metadata and apply appropriate protection policies without user intervention.
Once a sensitivity label is applied, access can be restricted based on user roles or group membership, ensuring that only authorized personnel can view the content. Encryption is automatically applied, preventing unauthorized sharing or downloading of sensitive information. Administrators can monitor label usage, adjust policies as organizational needs evolve, and generate reports for compliance purposes.
Conditional Access with Authentication Strengths enforces specific authentication methods based on user roles and identity risk. While this feature enhances identity security, it does not analyze Teams messages, detect sensitive content, or enforce encryption within chat messages. Its scope is limited to controlling access rather than protecting the content itself.
Intune Device Compliance Policies ensure that devices meet security standards before accessing Microsoft 365 resources. While critical for device-based security, these policies cannot detect or protect sensitive content within Teams messages. Device compliance focuses on endpoint posture rather than content classification or encryption.
Exchange Online Retention Policies manage the lifecycle of emails and documents, ensuring that content is preserved or deleted according to organizational requirements. Retention policies do not provide automated protection, encryption, or access restrictions for content shared in Teams messages. They operate after content is created and do not prevent unauthorized access in real time.
By configuring Microsoft Purview Sensitivity Labels with auto-labeling for Teams, organizations can enforce consistent protection for sensitive content without requiring end users to take action. This approach integrates content classification, encryption, and access control to provide comprehensive protection, aligning with regulatory compliance and zero-trust security principles. Auto-labeling ensures that sensitive messages are protected immediately upon creation or sharing, reducing the risk of accidental data exposure while maintaining productivity for authorized users. Administrators gain visibility into label application, compliance trends, and potential gaps, allowing for ongoing policy refinement. The solution provides a seamless user experience, enabling secure collaboration without requiring technical expertise from end users. This automated, scalable approach ensures that sensitive Teams content is consistently protected across the organization.
Question 59
A company wants to ensure that all employees using unmanaged devices to access OneDrive for Business can only view files in a read-only mode and are prevented from downloading, printing, or copying content. Which Microsoft 365 solution should the administrator implement?
A) Intune App Protection Policies
B) Microsoft Purview Sensitivity Labels
C) Exchange Online Retention Policies
D) Conditional Access with Named Locations
Answer: A) Intune App Protection Policies
Explanation:
Organizations often allow employees to use personal devices to access corporate data, but this introduces potential risks for data leakage. Intune App Protection Policies (APP) enforce data handling rules at the application level, providing control over how users interact with corporate files on unmanaged or personal devices. APP can restrict downloading, printing, copying, or saving data from applications such as OneDrive, SharePoint, and Teams, while still allowing read-only access to ensure users can view content when needed.
Microsoft Purview Sensitivity Labels classify and protect content by applying encryption and access restrictions. While labels enhance data security, they cannot enforce application-level controls such as preventing downloads or copy-paste actions on unmanaged devices. Labels operate at the content level, not the application layer, and do not evaluate device compliance.
Exchange Online Retention Policies manage the lifecycle of emails and documents to ensure compliance with organizational or regulatory requirements. Retention policies define how long content is retained or deleted but do not prevent unauthorized actions such as downloading, printing, or copying files on unmanaged devices. They operate after content creation and cannot enforce real-time restrictions.
Conditional Access with Named Locations evaluates access based on user location or IP address. While it can block or allow access from specific locations, it does not provide granular content restrictions within applications. Users on unmanaged devices could still download or copy files even if access is allowed based on location.
By implementing Intune App Protection Policies, organizations can enforce consistent controls for read-only access on unmanaged devices. The policies automatically prevent sensitive content from being downloaded, printed, or copied, ensuring corporate data remains secure while enabling collaboration. Integration with Conditional Access allows administrators to evaluate device compliance and user risk, dynamically enforcing policies for managed versus unmanaged devices. APP supports encryption of data at rest within the app container, ensuring that even if a device is compromised, corporate data remains protected. Administrators can monitor policy compliance, track access attempts, and adjust rules as organizational requirements change. This solution provides a zero-trust approach to endpoint security, allowing users to remain productive on personal devices while mitigating risks associated with unmanaged endpoints. By combining automation, application-level enforcement, and reporting, Intune App Protection Policies deliver a scalable, secure solution for protecting sensitive OneDrive content on unmanaged devices.
Question 60
A company wants to prevent users from sending emails containing credit card information outside the organization. If an email contains such sensitive data, it should be blocked automatically, and the user should receive a notification explaining why the email was blocked. Which Microsoft 365 feature should the administrator configure?
A) Microsoft 365 Data Loss Prevention (DLP) Policies
B) Exchange Online Retention Policies
C) Conditional Access with App Enforcement
D) Intune Device Compliance Policies
Answer: A) Microsoft 365 Data Loss Prevention (DLP) Policies
Explanation:
Preventing sensitive information, such as credit card numbers, from being sent outside the organization is a critical requirement for regulatory compliance and protecting corporate data. Microsoft 365 Data Loss Prevention (DLP) Policies provide automated detection and enforcement for sensitive content in emails, documents, and collaboration tools. DLP can scan outgoing emails for sensitive information types, including credit card numbers, social security numbers, or other personally identifiable information. When a DLP policy detects a violation, it can automatically block the email and notify the user with a policy tip explaining why the email was blocked.
This approach ensures that sensitive information does not leave the organization unintentionally while educating users about security and compliance requirements. Administrators can configure DLP policies to target specific users, groups, or domains and can monitor incidents in real time via dashboards and alerts. The automated nature of DLP reduces reliance on manual intervention and ensures consistent enforcement across the organization.
Exchange Online Retention Policies manage the lifecycle of messages and documents, ensuring content is preserved or deleted based on organizational or regulatory rules. Retention policies do not evaluate email content for sensitive information, and they cannot block messages from being sent externally. They are focused on content retention, not real-time data protection.
Conditional Access with App Enforcement controls which applications can access Microsoft 365 resources. While effective for securing access, it does not inspect email content or prevent sensitive information from being shared. Conditional Access is focused on identity and access control rather than content-level data protection.
Intune Device Compliance Policies enforce endpoint security requirements such as encryption, antivirus updates, and OS version. While critical for device security, compliance policies do not detect sensitive information in emails or block messages containing credit card numbers. Their focus is on device posture rather than content protection.
By deploying Microsoft 365 DLP Policies, organizations can automatically detect sensitive content in emails, block transmission of credit card information, notify users, and provide administrators with detailed monitoring capabilities. DLP policies can be customized to cover multiple workloads, provide real-time enforcement, and integrate with other Microsoft compliance tools such as sensitivity labels. This ensures that sensitive information is consistently protected across the organization, aligns with regulatory requirements, and educates users about secure data handling practices. The combination of automated enforcement, real-time monitoring, and user notifications provides a comprehensive, scalable, and proactive solution to prevent accidental or intentional data leaks.