Microsoft MS-102 Microsoft 365 Administrator Exam Dumps and Practice Test Questions Set 15 Q211-225

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Question 211

Which Microsoft 365 feature allows administrators to enforce multi-factor authentication (MFA) for all users in a specific group?

A) Conditional Access Policies
B) Security Defaults
C) Multi-Factor Authentication Service Settings
D) Azure AD Identity Protection

Answer: A) Conditional Access Policies

Explanation:

Conditional Access Policies in Microsoft 365 provide a comprehensive framework for administrators to define specific rules that enforce security requirements for users accessing company resources. This includes the enforcement of multi-factor authentication for selected users or groups under particular conditions. By leveraging Conditional Access, administrators can specify which groups or roles must perform MFA when accessing certain applications or from specific locations. This granular control ensures that critical resources have enhanced protection while maintaining flexibility for other users.

Security Defaults in Microsoft 365 offer a simplified, pre-configured set of security settings, including enforcing MFA for all users in the tenant. While Security Defaults are useful for organizations that want basic security enforcement without customization, they do not provide the fine-tuned control that Conditional Access Policies offer, such as targeting specific groups or defining contextual conditions. Multi-Factor Authentication Service Settings provide the baseline configuration for MFA, including registration enforcement and trusted IPs; however, this is more of a global setup rather than targeting specific groups.

Azure AD Identity Protection is primarily focused on detecting and mitigating identity risks, such as compromised accounts or risky sign-ins, rather than directly enforcing MFA based on group membership. While it can trigger MFA under risk conditions, it does not inherently allow an administrator to enforce MFA solely based on group membership without additional policies. Using Conditional Access Policies is the most appropriate solution when an administrator needs to enforce MFA for a particular group. It ensures both compliance and flexibility, integrates seamlessly with Azure AD, and provides reporting and monitoring capabilities. This approach balances security with usability, avoiding unnecessary friction for users who do not require MFA while protecting sensitive groups.

Question 212

An administrator needs to configure retention policies for Microsoft Teams chats. Which Microsoft 365 tool should be used?

A) Microsoft Purview Compliance Portal
B) Exchange Admin Center
C) Security & Compliance Center
D) Teams Admin Center

Answer: A) Microsoft Purview Compliance Portal

Explanation:

The Microsoft Purview Compliance Portal is the modern interface for managing compliance features in Microsoft 365, including retention, data loss prevention, eDiscovery, and auditing. To configure retention policies specifically for Teams chats, administrators can use the Purview Compliance Portal to define policies based on chat type, user groups, and duration. This ensures that organizational data is retained according to regulatory and business requirements while automating deletion of expired content. The Exchange Admin Center primarily manages email-related retention and mailbox settings. While Teams messages are technically stored in Exchange mailboxes or SharePoint depending on context, the EAC does not provide the necessary interface or tools for modern Teams chat retention policies.

The Security & Compliance Center is the legacy portal for compliance management. Microsoft is phasing it out in favor of the Purview Compliance Portal. Although some legacy retention features may still exist, the Purview portal offers the most complete and current tools for Teams retention management. The Teams Admin Center focuses on operational management of Teams, such as user access, policies for meetings, and messaging configurations. It does not provide granular control over retention policies for chats, which requires compliance-grade management. Using Microsoft Purview ensures that policies are uniformly applied, audited, and monitored. The portal allows administrators to configure labels, retention periods, and policy scopes that can target specific groups or all users. It also integrates with reporting and compliance workflows, providing a complete compliance lifecycle management experience. This makes it the optimal choice for managing Teams chat retention in Microsoft 365.

Question 213

Which Microsoft 365 tool allows administrators to identify inactive accounts and take remediation actions automatically?

A) Azure AD Access Reviews
B) Security & Compliance Center
C) Exchange Admin Center
D) Microsoft Endpoint Manager

Answer: A) Azure AD Access Reviews

Explanation:

Azure AD Access Reviews are a feature designed to help administrators identify inactive or unused accounts within Azure Active Directory and Microsoft 365. This tool enables the creation of automated or manual review processes for user accounts, group memberships, and application access. Administrators can configure reviews to require periodic validation by managers or application owners, and if accounts are deemed inactive, they can be automatically disabled or removed according to policy. Security & Compliance Center is focused primarily on compliance, retention, and auditing but does not directly provide automated identification and remediation for inactive accounts.

Exchange Admin Center is specialized for email account management and mailbox settings but does not include automated inactive account detection or remediation at the tenant-wide level. Microsoft Endpoint Manager primarily manages devices, apps, and security policies rather than monitoring and remediating user account activity in Azure AD. Azure AD Access Reviews provide a structured, automated, and auditable process that is essential for maintaining security hygiene, reducing the risk associated with dormant accounts, and meeting compliance requirements. By regularly conducting access reviews, administrators ensure that only active, authorized users have access to sensitive resources, which is particularly important in organizations with high employee turnover or temporary contractors. Integration with Conditional Access and reporting allows for actionable insights, making Azure AD Access Reviews a core tool for proactive security management in Microsoft 365.

Question 214

Which Microsoft 365 feature enables administrators to control who can forward company emails externally?

A) Exchange Transport Rules
B) Microsoft Purview Data Loss Prevention
C) Outlook Mail Flow Settings
D) Security Defaults

Answer: B) Microsoft Purview Data Loss Prevention

Explanation:

In today’s digital landscape, protecting sensitive organizational data from unauthorized sharing or leakage is of paramount importance. Microsoft Purview Data Loss Prevention (DLP) is a powerful tool that allows administrators to define and enforce policies that prevent sensitive information from being shared inappropriately across various Microsoft 365 services, including email, Teams, and SharePoint. Through a combination of content inspection, policy enforcement, and detailed auditing, Microsoft Purview DLP ensures that sensitive information remains secure while enabling organizations to comply with regulatory standards and industry best practices.

Microsoft Purview DLP enables administrators to configure rules based on a variety of parameters, such as content types, keywords, or specific categories of sensitive information like financial data, personally identifiable information (PII), and health-related data. These categories are particularly useful for organizations in regulated industries, such as healthcare, finance, or government, where compliance with regulations like GDPR, HIPAA, or PCI DSS is critical. By leveraging DLP policies, administrators can ensure that sensitive data is not accidentally or intentionally shared with unauthorized individuals, both within and outside the organization.

For example, if a user attempts to send an email containing a Social Security number or a credit card number, DLP policies can automatically detect these types of sensitive content. The policy can then trigger a notification to the user, alerting them to the violation and providing educational feedback on why the content cannot be shared externally. In some cases, DLP policies can go a step further and block the email from being sent or restrict the forwarding of content to external recipients entirely. These proactive measures minimize the risk of accidental data leaks, ensure compliance with privacy regulations, and ultimately protect both the organization and its clients or customers.

In addition to detecting and preventing sensitive content from being shared externally, DLP policies can be configured to work across various communication platforms, including Microsoft Teams and SharePoint. In Teams, DLP can apply to both chat messages and files shared within channels or direct messages. In SharePoint, DLP can help prevent the sharing of sensitive documents externally, ensuring that all sensitive data remains within the organization’s controlled environment. These protections are essential in an era where collaboration tools like Teams and SharePoint are integral to day-to-day operations. Without proper safeguards, sensitive data could easily be exposed, creating security risks and compliance violations.

Moreover, Purview DLP allows administrators to target policies based on specific criteria such as department, location, or sensitivity level. For example, an organization may choose to apply stricter data protection policies to teams that handle high-risk data, such as finance or legal departments, while allowing more flexibility for other teams that may not deal with sensitive data. This level of granularity ensures that policies are tailored to the unique needs of different business units, allowing organizations to balance data security with operational efficiency.

When comparing Microsoft Purview DLP to other built-in tools in Microsoft 365, such as Exchange Transport Rules, it becomes clear that DLP provides more sophisticated capabilities. Exchange Transport Rules (also known as mail flow rules) can control certain aspects of email routing and blocking, such as filtering messages based on sender, recipient, or subject conditions. However, these rules are less advanced in terms of content inspection. While they can block certain types of messages based on predefined attributes, they cannot analyze the content of emails to the same extent that DLP policies can. For example, Exchange Transport Rules would not be able to identify a Social Security number or a financial account number embedded within the body of an email, whereas DLP policies can detect these types of sensitive data with precision.

Similarly, Outlook Mail Flow Settings provide a basic level of management for email routing, delivery, and message rules. While useful for simpler scenarios like routing emails to specific folders or blocking delivery based on certain keywords, these settings do not provide the in-depth content inspection needed for effective data loss prevention. They also lack the capability to enforce policies that restrict the sharing of sensitive data externally. As organizations increasingly rely on cloud-based collaboration tools, the limitations of these traditional mail flow settings become more apparent, especially in environments where data security and compliance are a top priority.

Security Defaults, which are part of Microsoft’s overall security framework, offer a simplified approach to protecting user accounts. They typically enforce measures such as multi-factor authentication (MFA) and basic threat mitigation strategies, which are important for protecting user accounts from unauthorized access. However, Security Defaults are not designed to provide granular controls for handling email content or restricting external sharing of sensitive data. While they are a valuable tool for improving overall account security, they do not provide the level of control required for more complex data protection needs.

The true value of Microsoft Purview DLP lies in its ability to combine automated detection, real-time notifications, content blocking, and auditing in a single, cohesive solution. The content inspection capabilities of DLP policies allow administrators to detect sensitive information even when it is embedded in attachments or hidden within large files. By scanning both the body of emails and attachments, DLP policies ensure that no sensitive data is overlooked. Additionally, policies can be configured to automatically apply protective actions, such as blocking the transmission of sensitive content or notifying users when they attempt to share it externally.

Another critical aspect of Purview DLP is its auditing and reporting features, which provide organizations with valuable insights into their data-sharing practices. Administrators and compliance teams can generate detailed reports that show attempted violations of data protection policies, track user behavior, and assess the effectiveness of the DLP policies in place. These reports are invaluable for demonstrating adherence to regulatory standards, such as GDPR, HIPAA, or other data protection laws. With such visibility, organizations can take corrective actions if needed and ensure that they remain compliant with all relevant regulations.

The ability to apply DLP policies to specific users, groups, or departments is another important feature of Microsoft Purview. This flexibility allows organizations to enforce different levels of protection based on the sensitivity of the information being handled. For example, a healthcare organization may apply stricter DLP policies to departments handling patient records, while allowing less restrictive policies for other departments. By tailoring DLP policies to the needs of different business units, organizations can ensure that sensitive data is always protected while enabling users to collaborate effectively.

In summary, Microsoft Purview Data Loss Prevention offers a comprehensive, robust solution for protecting sensitive information across Microsoft 365 services. By enabling detailed content inspection, real-time notifications, and customizable policies, DLP ensures that sensitive data is secure while fostering compliance with regulatory requirements. Unlike traditional mail flow rules or basic account security measures, DLP provides the necessary depth and granularity to prevent data breaches, educate users, and provide administrative oversight, making it a critical tool for modern organizations focused on data security and compliance.

Question 215

An administrator wants to monitor Microsoft 365 sign-ins for suspicious activities. Which tool should they use?

A) Azure AD Sign-in Logs
B) Microsoft 365 Security & Compliance Dashboard
C) Exchange Admin Center Audit Logs
D) Microsoft Endpoint Manager

Answer: A) Azure AD Sign-in Logs

Explanation:

Azure Active Directory (Azure AD) Sign-in Logs are an essential tool for administrators seeking to maintain a secure and compliant environment within Microsoft 365. These logs offer detailed, real-time information about user sign-ins across various Microsoft 365 services, providing critical data that enables administrators to detect and respond to suspicious activity quickly. The logs include information such as the device used for the sign-in, the geographic location of the user, the application being accessed, and the status of the sign-in attempt, whether successful or failed. By analyzing this data, administrators can uncover potential security threats, identify abnormal sign-in patterns, and take appropriate actions to protect organizational data.

One of the key benefits of Azure AD Sign-in Logs is the ability to detect unusual sign-in behavior. For example, sign-ins originating from unfamiliar or high-risk locations, such as countries where the organization does not typically operate, can be flagged as suspicious. Similarly, repeated failed sign-in attempts from the same account can indicate brute-force attack attempts, which may require immediate intervention. The logs also provide valuable insights into sign-ins that occur outside of normal working hours, which could be an indication of unauthorized access attempts or compromised credentials. These detailed records allow administrators to act proactively, blocking suspicious sign-ins, resetting credentials, or investigating potential breaches before they escalate into more significant security issues.

While Azure AD Sign-in Logs provide granular and specific details about user access, other Microsoft 365 tools offer more generalized security insights but do not provide the same level of detailed data or filtering capabilities. For example, the Microsoft 365 Security & Compliance Dashboard offers a broader overview of security incidents, alerts, and compliance reports. However, it lacks the depth and granularity that Azure AD Sign-in Logs offer. The Security & Compliance Dashboard is a useful tool for understanding overarching trends and monitoring overall system health, but it cannot drill down into the specifics of each sign-in attempt. This makes the dashboard useful for high-level reporting but insufficient for in-depth analysis of individual sign-in events.

Similarly, the Exchange Admin Center’s audit logs focus specifically on email-related actions, such as sending messages, accessing mailboxes, or making administrative changes within Exchange. While these logs provide valuable data related to email activity, they do not provide the comprehensive visibility needed to monitor all sign-in activity across the broader Microsoft 365 ecosystem. Exchange Admin Center Audit Logs are crucial for tracking email security, but they fall short when it comes to monitoring other key Microsoft 365 services, such as SharePoint, OneDrive, or Teams.

Microsoft Endpoint Manager, which is primarily used for device management, application deployment, and the enforcement of security policies across organizational devices, provides insights into the security posture of devices within the organization. It offers detailed information about device compliance, such as whether devices are encrypted, whether they have the latest security patches installed, and whether they comply with organizational security policies. While Endpoint Manager is a critical tool for ensuring that devices meet security requirements, it does not provide the level of sign-in monitoring needed to track user access to Microsoft 365 accounts and applications. As a result, administrators using only Endpoint Manager may miss out on the broader picture of user sign-ins and access patterns, which are crucial for maintaining overall security and detecting identity-related threats.

In contrast, Azure AD Sign-in Logs serve as the primary tool for monitoring and analyzing user sign-in activity. With these logs, administrators can access both real-time and historical data about user sign-ins, which is crucial for detecting potential security threats. For instance, if a user’s account shows multiple failed sign-in attempts in a short period, it could indicate a brute-force attack or credential stuffing attempt. In such cases, the administrator can take immediate action to lock the account, require multi-factor authentication (MFA), or reset the user’s password to prevent unauthorized access.

Azure AD Sign-in Logs also integrate seamlessly with other Microsoft security tools, such as Conditional Access and Identity Protection, which work together to provide a proactive security framework. Conditional Access policies allow administrators to set specific conditions under which users can access resources, such as requiring MFA for logins from unfamiliar locations or devices. Identity Protection, on the other hand, helps detect and respond to potential security threats in real time, such as compromised credentials or risky sign-ins. By combining these tools with Azure AD Sign-in Logs, administrators can take a multi-layered approach to security, mitigating risks before they lead to data breaches or other security incidents.

Another significant benefit of Azure AD Sign-in Logs is the ability to configure alerts for suspicious activity. Administrators can set up customized alerts based on various criteria, such as failed sign-ins, sign-ins from specific geographic locations, or sign-ins outside of normal working hours. When these conditions are met, administrators are notified immediately, allowing them to respond quickly to potential threats. This level of automation ensures that security teams are not overwhelmed with manual monitoring and that they can focus their efforts on addressing actual security incidents rather than trying to detect them manually.

Furthermore, the auditing and reporting capabilities within Azure AD Sign-in Logs enable compliance teams to generate detailed reports that demonstrate adherence to various regulatory standards, such as GDPR or HIPAA. These reports can be used to verify that user access is being properly monitored, that security protocols are being followed, and that the organization is meeting its compliance obligations. In industries where compliance is critical, such as healthcare or finance, having access to detailed sign-in logs and the ability to generate compliance reports is essential for maintaining legal and regulatory adherence.

Azure AD Sign-in Logs also provide historical data, allowing administrators to analyze long-term trends in user access and detect emerging security risks. By reviewing past sign-ins, administrators can identify patterns, such as an increase in logins from high-risk countries or sudden changes in user behavior, that may not be immediately apparent from real-time logs. This historical data is invaluable for conducting post-incident analysis and improving the organization’s security posture over time.

In summary, Azure AD Sign-in Logs are an indispensable tool for monitoring and securing user sign-ins within Microsoft 365. By providing detailed, real-time data on sign-in activities, administrators can detect and respond to suspicious patterns, such as failed attempts, sign-ins from unusual locations, or logins outside of normal business hours. While other Microsoft 365 tools like the Security & Compliance Dashboard, Exchange Admin Center Audit Logs, and Microsoft Endpoint Manager provide valuable insights into specific aspects of security, they lack the depth and specificity offered by Azure AD Sign-in Logs. By leveraging these logs alongside other security tools like Conditional Access and Identity Protection, administrators can create a comprehensive, proactive security strategy that ensures the ongoing protection of user accounts and organizational data across Microsoft 365.

Question 216

Which Microsoft 365 feature allows administrators to assign temporary privileged roles to users for a limited duration?

A) Azure AD Privileged Identity Management
B) Security & Compliance Center
C) Exchange Admin Center Role Groups
D) Microsoft Endpoint Manager

Answer: A) Azure AD Privileged Identity Management

Explanation:

Azure AD Privileged Identity Management (PIM) is a powerful tool designed to help administrators manage, control, and monitor privileged access within Microsoft 365 and Azure Active Directory. It allows the assignment of administrative roles on a time-bound or just-in-time basis, reducing the risk associated with permanent high-level privileges. Temporary roles can be assigned to specific users for a defined period, after which access is automatically removed. This reduces exposure to potential misuse or compromise of elevated privileges. Security & Compliance Center provides monitoring, auditing, and compliance tools for Microsoft 365, including data retention, information protection, and eDiscovery, but it does not manage temporary or time-bound privileged access. While it is essential for overall governance, it cannot enforce just-in-time administrative roles. Exchange Admin Center Role Groups provide control over email-related administrative tasks, allowing assignment of permissions to users to manage mailboxes, distribution groups, and policies. However, these roles are static and not designed for temporary or time-limited elevation.

Microsoft Endpoint Manager focuses on device management, application deployment, and security policies for endpoints. It does not manage privileged administrative roles in Azure AD or Microsoft 365. Azure AD PIM provides a structured approach to minimizing risk by enforcing the principle of least privilege. It integrates with conditional access policies and multi-factor authentication to further secure privileged access. Administrators can also configure notifications and approval workflows so that when a user requests elevated access, an approver must authorize it. PIM generates detailed audit logs and reports that allow tracking of all privileged role activities, helping organizations comply with regulatory and internal security requirements. Using PIM ensures that users only have elevated permissions when absolutely necessary, reducing the attack surface and potential for accidental or malicious changes to critical resources. By controlling privileged access dynamically rather than statically, organizations can implement robust security practices without sacrificing operational efficiency. PIM is essential for organizations seeking to enforce zero-trust principles and maintain visibility and accountability over privileged accounts.

Question 217

Which tool should an administrator use to ensure that company devices comply with Microsoft 365 security policies before accessing Microsoft Teams and SharePoint?

A) Microsoft Endpoint Manager
B) Azure AD Conditional Access
C) Microsoft Purview Compliance Portal
D) Exchange Admin Center

Answer: B) Azure AD Conditional Access

Explanation:

Azure AD Conditional Access enables administrators to enforce policies that ensure devices and users meet organizational security standards before accessing cloud resources such as Microsoft Teams, SharePoint, and other Microsoft 365 applications. Conditional Access policies evaluate signals like device compliance, user risk level, location, and application sensitivity to determine access decisions. By integrating with Microsoft Endpoint Manager, Conditional Access can check whether a device is compliant with organizational security policies, such as having the latest patches, antivirus software, or encryption enabled. Microsoft Endpoint Manager manages device compliance but does not, by itself, enforce access restrictions to Microsoft 365 resources.

It is a complementary solution that defines compliance rules, while Conditional Access evaluates these rules in real time when a user attempts to access a resource. Microsoft Purview Compliance Portal provides data governance and compliance management, including retention, labeling, and DLP policies. It is essential for protecting information, but it does not enforce access controls based on device compliance. Exchange Admin Center focuses on email administration and policy management for mailboxes, message routing, and anti-spam rules. It does not evaluate or enforce device compliance for access to services like Teams or SharePoint.

By using Azure AD Conditional Access in conjunction with device compliance policies from Endpoint Manager, administrators can create a layered security approach. This ensures that only users on trusted and compliant devices can access sensitive data, reducing the risk of data leakage or compromise. Conditional Access also allows configuration of additional requirements, such as requiring MFA for high-risk sign-ins or blocking access from certain regions. Reporting and logging capabilities provide visibility into policy application and potential security incidents, which is critical for monitoring, auditing, and continuous improvement of security posture. Organizations using Conditional Access can achieve zero-trust principles by continuously validating the state of devices and users before granting access to critical cloud resources, thereby minimizing security risks while maintaining seamless productivity.

Question 218

Which Microsoft 365 tool helps administrators detect and investigate potential identity compromise incidents in the tenant?

A) Azure AD Identity Protection
B) Security & Compliance Center
C) Microsoft Endpoint Manager
D) Exchange Admin Center

Answer: A) Azure AD Identity Protection

Explanation:

Azure AD Identity Protection is a specialized tool designed to detect, investigate, and remediate potential identity compromise incidents within Microsoft 365. It uses advanced machine learning algorithms and Microsoft’s security intelligence to analyze sign-ins, user behavior, and risk patterns. Administrators receive alerts about suspicious activities, such as sign-ins from unusual locations, impossible travel between locations, or compromised credentials.

The tool categorizes risks at both user and sign-in levels, providing actionable insights for mitigating threats, including requiring password changes, enforcing multi-factor authentication, or temporarily blocking access. Security & Compliance Center focuses primarily on data governance, compliance, auditing, and retention policies. While it offers visibility into certain activities, it does not provide real-time identity risk detection or automated remediation for potentially compromised accounts. Microsoft Endpoint Manager manages devices and enforces security policies on endpoints, but it is not responsible for detecting compromised credentials or suspicious sign-in behavior.

Exchange Admin Center is limited to email-related administrative tasks, including mailbox management, message flow, and anti-spam policies. It does not provide tenant-wide identity protection or risk analytics. Azure AD Identity Protection integrates with Conditional Access to enforce policies dynamically based on risk assessment. For example, if a user exhibits high-risk sign-in behavior, access can be blocked until remediation actions are completed. Administrators can configure policies for real-time remediation and monitoring, allowing for proactive security management. It also provides detailed reporting and historical data analysis, which is essential for auditing, regulatory compliance, and identifying patterns that could indicate larger security threats. By using Azure AD Identity Protection, organizations reduce the likelihood of account compromise, protect sensitive information, and improve overall security posture. It is a core component of Microsoft 365 identity and access management strategy, particularly in environments where cloud services are critical for business operations.

Question 219

An organization wants to prevent users from sending sensitive information outside the company via email. Which Microsoft 365 feature should be used?

A) Microsoft Purview Data Loss Prevention
B) Exchange Transport Rules
C) Microsoft Endpoint Manager
D) Security Defaults

Answer: A) Microsoft Purview Data Loss Prevention

Explanation:

Microsoft Purview Data Loss Prevention (DLP) is a critical feature in Microsoft 365 that enables organizations to detect, monitor, and prevent sensitive information from leaving the organization through email, Teams, or SharePoint. DLP allows administrators to create policies that define what constitutes sensitive data based on predefined or custom sensitive information types, such as credit card numbers, social security numbers, or health information. Policies can be configured to trigger alerts, block content, or notify users attempting to share sensitive information externally. Exchange Transport Rules provide a more basic mechanism for controlling mail flow, such as blocking messages containing specific keywords or attachments, but they lack the content analysis depth and contextual intelligence that DLP provides. Exchange Transport Rules operate primarily at the message header and body level and are less capable of inspecting document content or integrating with compliance reporting. Microsoft Endpoint Manager manages device compliance, application deployment, and security configurations, but it does not monitor or restrict the transmission of sensitive content via email or collaboration services.

Security Defaults provide foundational security measures such as enforcing MFA and basic threat mitigation, but they do not offer granular control over content sharing or data leakage. DLP policies can be scoped to specific users, groups, or organizational units and can apply to various content types across Microsoft 365. This includes email messages in Exchange, documents in SharePoint and OneDrive, and chats in Teams. Alerts and policy tips can educate users about policy violations while allowing them to request exceptions when needed. Microsoft Purview DLP also integrates with reporting and auditing tools, enabling administrators to review incidents and demonstrate compliance with regulatory requirements. Using DLP ensures that sensitive information is protected proactively, minimizing risk to the organization while maintaining operational productivity. By applying DLP, organizations implement a robust data governance strategy that balances security, compliance, and usability.

Question 220

Which Microsoft 365 tool allows administrators to configure email encryption for messages sent outside the organization?

A) Microsoft Purview Information Protection
B) Exchange Admin Center Mail Flow Rules
C) Security & Compliance Center Alerts
D) Microsoft Endpoint Manager

Answer: A) Microsoft Purview Information Protection

Explanation:

Microsoft Purview Information Protection (MIP) is designed to help organizations protect sensitive information through classification, labeling, and encryption. Administrators can configure policies that automatically apply encryption to emails sent outside the organization based on content inspection or assigned sensitivity labels. These labels determine the level of protection, including encryption, access restrictions, or rights management. Exchange Admin Center Mail Flow Rules allow basic message routing, filtering, or blocking based on sender, recipient, or subject conditions.

While it can trigger limited encryption actions, it does not provide the deep integration with sensitivity labels or document classification that MIP offers. Security & Compliance Center Alerts notify administrators of potential issues but do not enforce encryption or content protection. Alerts are useful for monitoring incidents but are reactive rather than proactive. Microsoft Endpoint Manager manages device security, application deployments, and compliance configurations, but it is not designed to encrypt email content or enforce content-level protection policies. Microsoft Purview Information Protection integrates with Office apps and Outlook to ensure consistent application of labels and encryption policies across all endpoints. Administrators can configure policies so that when a user sends an email containing sensitive information, encryption is automatically applied without user intervention.

Additionally, users can manually apply sensitivity labels to control access and enforce compliance. MIP provides auditing and reporting capabilities, allowing administrators to track who accessed protected content and when. This ensures accountability and helps meet regulatory requirements. By using MIP, organizations maintain confidentiality of sensitive communications, reduce the risk of data leakage, and ensure secure collaboration with external recipients. This approach ensures that only authorized recipients can view content, supporting both internal policies and external compliance obligations.

Question 221

An administrator needs to review audit logs to investigate a possible data breach in SharePoint and OneDrive. Which Microsoft 365 tool should be used?

A) Microsoft Purview Audit (Unified Audit Logs)
B) Exchange Admin Center
C) Azure AD Sign-in Logs
D) Microsoft Endpoint Manager

Answer: A) Microsoft Purview Audit (Unified Audit Logs)

Explanation:

Microsoft Purview Audit, also referred to as Unified Audit Logs, is the primary tool for reviewing and investigating user and administrator activities across Microsoft 365 services, including SharePoint, OneDrive, Teams, Exchange, and Azure AD. Unified Audit Logs provide detailed records of actions such as file access, sharing, modifications, deletions, and permission changes. Administrators can search these logs using filters like date ranges, users, file names, or activities to identify suspicious behavior and investigate potential breaches. Exchange Admin Center focuses on email administration, including mailbox management, message routing, and transport rules. While it provides email audit logs, it does not offer comprehensive auditing across SharePoint, OneDrive, or other collaboration services.

Azure AD Sign-in Logs provide insights into sign-in events, authentication successes and failures, and risky sign-ins. These logs are essential for identity security but do not track file-level activity or user actions within SharePoint or OneDrive. Microsoft Endpoint Manager manages devices, applications, and security configurations. While it helps ensure devices are compliant and secure, it does not provide detailed activity auditing for Microsoft 365 workloads. Microsoft Purview Audit provides a centralized solution for compliance investigations, enabling administrators to detect potential insider threats, accidental data exposure, or policy violations. It integrates with alerting, eDiscovery, and reporting tools, making it possible to create automated workflows for incident response.

Audit logs include information about who accessed, modified, or shared files, the timestamps of these activities, and the locations or IP addresses involved. This comprehensive visibility is essential for investigating data breaches, responding to security incidents, and demonstrating compliance with regulatory requirements. By leveraging Unified Audit Logs, organizations can establish accountability, mitigate risks, and maintain a secure and compliant Microsoft 365 environment.

Question 222

Which Microsoft 365 feature allows administrators to automatically classify and protect sensitive documents stored in SharePoint and OneDrive?

A) Microsoft Purview Information Protection
B) Exchange Admin Center
C) Security & Compliance Center Alerts
D) Azure AD Conditional Access

Answer: A) Microsoft Purview Information Protection

Explanation:

Microsoft Purview Information Protection (MIP) is designed to help organizations classify, label, and protect sensitive information stored across Microsoft 365, including SharePoint and OneDrive. With MIP, administrators can define sensitivity labels that apply automatically based on the content within documents or emails. These labels can enforce encryption, restrict access to authorized users, and maintain audit trails for compliance purposes. Exchange Admin Center focuses on email management, mailbox configurations, and mail flow rules. While it can manage some messaging-level protections, it does not provide deep content classification or protection for files stored in SharePoint or OneDrive. Security & Compliance Center Alerts are used for monitoring and notifying administrators about potential policy violations or suspicious activity but do not apply classification or protection policies automatically.

Azure AD Conditional Access enforces access controls based on user, device, or location conditions, but it does not classify or protect content. Microsoft Purview Information Protection integrates with Microsoft Office apps, ensuring that labeling and protection policies are applied consistently across devices and platforms. Administrators can configure automatic classification rules based on predefined sensitive information types, such as financial data, personally identifiable information, or intellectual property.

Policies can also allow users to manually apply labels when automatic classification is not appropriate, providing flexibility while maintaining security. Integration with auditing and reporting allows organizations to track how sensitive documents are accessed, shared, and protected over time, which is critical for regulatory compliance and incident investigation. By using MIP, organizations can enforce data governance policies, reduce the risk of accidental sharing of sensitive information, and ensure that documents are consistently protected regardless of where they are stored or how they are accessed. This makes it an essential tool for organizations seeking to maintain both productivity and security within the Microsoft 365 ecosystem.

Question 223

Which Microsoft 365 tool allows administrators to block legacy authentication protocols for all users?

A) Azure AD Conditional Access
B) Security Defaults
C) Exchange Admin Center Authentication Settings
D) Microsoft Endpoint Manager

Answer: A) Azure AD Conditional Access

Explanation:

Azure AD Conditional Access enables administrators to create policies that enforce security requirements when users attempt to access Microsoft 365 resources. Blocking legacy authentication protocols such as IMAP, POP3, or older Office clients is a critical security measure, as these protocols do not support modern authentication methods like multi-factor authentication and are vulnerable to attacks. Security Defaults in Microsoft 365 provide a simplified set of security configurations, including MFA enforcement, but they do not allow granular control over legacy authentication blocking.

Exchange Admin Center Authentication Settings allow administrators to configure authentication methods for Exchange Online mailboxes but do not provide tenant-wide blocking for all Microsoft 365 services. Microsoft Endpoint Manager focuses on device and application management rather than user authentication protocols. Conditional Access policies integrate with Azure AD to identify the client, protocol, or user attempting to authenticate, and administrators can block access for legacy authentication methods while allowing modern clients that support secure authentication.

This ensures that users are protected against credential-based attacks without impacting productivity for those using supported clients. Additionally, Conditional Access provides reporting and monitoring features, so administrators can track blocked authentication attempts, identify users still using legacy protocols, and plan remediation strategies. By leveraging Conditional Access to block legacy authentication, organizations significantly reduce exposure to account compromise, enforce compliance standards, and strengthen overall security posture. It also aligns with zero-trust principles by continuously validating client and user compliance before granting access to resources.

Question 224

An administrator wants to ensure that only compliant devices can access Microsoft 365 Exchange Online. Which approach should they implement?

A) Azure AD Conditional Access with device compliance policies
B) Microsoft Endpoint Manager App Configuration
C) Security & Compliance Center Device Policies
D) Exchange Admin Center Mail Flow Rules

Answer: A) Azure AD Conditional Access with device compliance policies

Explanation:

Azure AD Conditional Access, combined with device compliance policies configured in Microsoft Endpoint Manager, allows administrators to enforce access restrictions based on the compliance status of devices attempting to access Microsoft 365 resources, including Exchange Online. Compliance policies define criteria such as requiring device encryption, minimum OS versions, antivirus software, or mobile device management enrollment. When a user attempts to access Exchange Online, Conditional Access evaluates whether the device meets these criteria before granting access.

Microsoft Endpoint Manager App Configuration manages settings and configurations for applications on devices but does not enforce access control to cloud resources based on compliance. Security & Compliance Center Device Policies are limited to monitoring and reporting compliance issues and do not enforce conditional access decisions.

Exchange Admin Center Mail Flow Rules are used to control the flow of email messages but cannot restrict access based on device compliance. By integrating Conditional Access with device compliance policies, administrators ensure that only secure and compliant devices can access Exchange Online, protecting sensitive organizational data from potential threats originating from unprotected or non-compliant devices. Administrators can also apply exceptions or additional requirements, such as MFA or location-based restrictions, to further enhance security. Monitoring and reporting capabilities provide visibility into blocked or non-compliant devices, helping organizations maintain continuous security and regulatory compliance. This combination is essential for implementing zero-trust access controls and reducing risk while maintaining user productivity across Microsoft 365 services.

Question 225

Which Microsoft 365 tool provides a centralized view of security alerts and recommendations across the tenant?

A) Microsoft 365 Defender Portal
B) Azure AD Sign-in Logs
C) Exchange Admin Center
D) Microsoft Purview Compliance Portal

Answer: A) Microsoft 365 Defender Portal

Explanation:

The Microsoft 365 Defender Portal is a centralized security management platform that provides administrators with comprehensive visibility into threats, alerts, and security recommendations across the Microsoft 365 tenant. It integrates threat intelligence from multiple services, including Office 365, Exchange Online, Teams, SharePoint, and Azure AD, to identify suspicious activities, malware, phishing attempts, and compromised accounts. Azure AD Sign-in Logs provide detailed information about user authentication events, including successful and failed sign-ins, but do not aggregate tenant-wide threat alerts or recommendations. Exchange Admin Center focuses on email and mailbox administration, providing limited security monitoring, primarily related to message hygiene, anti-spam, and transport rules.

Microsoft Purview Compliance Portal provides tools for data governance, retention, and regulatory compliance, but it does not offer centralized threat alerts or security recommendations. Microsoft 365 Defender Portal consolidates alerts from multiple workloads, prioritizes incidents based on severity, and provides actionable guidance for remediation. It includes features like automated investigation and response, allowing administrators to address threats efficiently and reduce the attack surface. Dashboards provide real-time and historical insights, enabling proactive monitoring and trend analysis. By using Microsoft 365 Defender Portal, organizations can improve incident response, detect threats earlier, and maintain a strong security posture across all Microsoft 365 services. This centralized approach ensures that administrators have a unified view of security events, helping them make informed decisions and maintain compliance with organizational and regulatory requirements.