Microsoft MS-102 Microsoft 365 Administrator Exam Dumps and Practice Test Questions Set 10 Q136-150

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Question 136

A company wants to require global administrators to use phishing-resistant authentication methods, such as FIDO2 security keys, while standard users continue using conventional multi-factor authentication (MFA). Which Microsoft 365 solution allows selective enforcement based on user roles?

A) Conditional Access with Authentication Strengths
B) Microsoft Purview Sensitivity Labels
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Conditional Access with Authentication Strengths

Explanation:

Global administrator accounts are high-value targets due to their elevated privileges and access to all Microsoft 365 resources. Compromise of these accounts can result in severe security breaches. Conditional Access with Authentication Strengths allows organizations to enforce phishing-resistant authentication methods, such as FIDO2 security keys, specifically for global administrators while standard users continue using conventional MFA methods like authenticator app notifications or SMS codes. This selective enforcement strengthens security for high-risk accounts without disrupting standard users.

Microsoft Purview Sensitivity Labels focus on protecting content through classification, encryption, and access restrictions but do not enforce authentication or MFA based on user roles.

Intune App Protection Policies secure corporate data at the application or device level by restricting actions such as copy-paste, printing, or saving to unmanaged storage. APP does not enforce authentication for privileged accounts.

Exchange Online Retention Policies manage content lifecycle, specifying retention and deletion rules. They do not enforce role-based MFA policies or authentication methods.

Conditional Access with Authentication Strengths automates the enforcement of role-based strong authentication methods in alignment with zero-trust security principles. Policies are evaluated during sign-in to ensure compliance for high-risk accounts. Administrators can monitor adherence, detect anomalies, and adjust policies as needed. Automated enforcement reduces the risk of compromise of global administrator accounts, protecting critical systems and sensitive data while maintaining usability for standard users. Integration with Azure AD provides scalable, automated protection for privileged accounts. Organizations maintain regulatory compliance, mitigate phishing and credential theft risks, and safeguard administrative resources while enabling secure operations. Role-based enforcement ensures consistent security for high-value accounts, strengthening identity protection and operational security across Microsoft 365 services.

Question 137

A company wants to automatically classify and encrypt all SharePoint Online documents containing legal contracts. Users should not have to manually apply labels. Which Microsoft 365 solution should the administrator implement?

A) Microsoft Purview Sensitivity Labels with Auto-Labeling
B) Conditional Access Policies
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Microsoft Purview Sensitivity Labels with Auto-Labeling

Explanation:

Legal contracts contain highly sensitive information, including terms and conditions, obligations, and proprietary clauses. Protecting these documents is essential for legal compliance, confidentiality, and business integrity. Microsoft Purview Sensitivity Labels with Auto-Labeling provides an automated mechanism to classify and encrypt SharePoint Online documents containing legal contracts. Administrators can configure rules that detect specific keywords, patterns, or metadata indicative of legal contracts. When a document matches these criteria, a sensitivity label is automatically applied, enforcing encryption and restricting access to authorized personnel only. This approach reduces dependence on users to manually apply labels, mitigating human error and ensuring consistent enforcement of organizational policies.

Conditional Access Policies secure access to Microsoft 365 applications based on user identity, device compliance, and risk signals. While vital for managing who can access applications, Conditional Access does not inspect document content or enforce encryption or access restrictions based on content sensitivity.

Intune App Protection Policies (APP) secure corporate data at the device or application level by controlling actions such as copy-paste, printing, or saving to unmanaged storage. APP enhances endpoint security but does not inspect SharePoint Online content or automatically apply encryption based on sensitive legal content.

Exchange Online Retention Policies manage the lifecycle of emails and documents by defining retention and deletion schedules. Although important for compliance, retention policies do not provide content inspection, real-time protection, or automated access restrictions for legal contracts. Their focus is on preservation or deletion rather than proactive protection.

Implementing Microsoft Purview Sensitivity Labels with Auto-Labeling ensures consistent protection for all SharePoint Online documents containing legal contracts without requiring user intervention. Administrators can monitor labeling activity, refine auto-labeling rules, and generate compliance reports. Users benefit from seamless protection, reducing accidental exposure while maintaining productivity. Auto-labeling aligns with zero-trust principles and regulatory compliance frameworks, safeguarding sensitive content while enabling secure collaboration. Automated enforcement reduces operational risk, strengthens governance, and provides visibility into sensitive content. Encryption and access restrictions are consistently applied, ensuring legal contracts remain secure throughout their lifecycle. This approach protects confidential legal information, mitigates leakage risk, and supports secure collaboration across Microsoft 365 services.

Question 138

A company wants to prevent users from sharing emails or documents containing confidential research and development (R&D) data externally via Exchange Online, SharePoint, or OneDrive. If a user attempts to share such content, the sharing must be blocked automatically, and the user must be notified. Which Microsoft 365 solution should the administrator implement?

A) Microsoft 365 Data Loss Prevention (DLP) Policies
B) Exchange Online Retention Policies
C) Intune App Protection Policies
D) Conditional Access with Authentication Strengths

Answer: A) Microsoft 365 Data Loss Prevention (DLP) Policies

Explanation:

R&D data, including experimental results, designs, and technical specifications, is critical intellectual property that must be secured to maintain competitive advantage and comply with internal confidentiality policies. Microsoft 365 Data Loss Prevention (DLP) Policies provide automated content inspection and enforcement across Exchange Online, SharePoint, and OneDrive. DLP policies can identify confidential R&D data using predefined patterns, keywords, or custom sensitive information types. When detected, external sharing is automatically blocked, and users are notified about the policy violation. This ensures users are informed and educated about proper data handling, reducing the risk of accidental or intentional data exposure.

Exchange Online Retention Policies are designed to manage the lifecycle of emails and documents, specifying retention and deletion schedules. While retention policies support regulatory compliance, they do not detect confidential R&D data in real time or prevent external sharing. Their primary focus is on content preservation rather than proactive data protection.

Intune App Protection Policies secure corporate data on devices by controlling actions such as copy-paste, printing, or saving to unmanaged storage. APP enhances endpoint security but does not inspect Exchange Online, SharePoint, or OneDrive content for sensitive R&D data or block unauthorized sharing.

Conditional Access with Authentication Strengths enforces strong authentication methods, such as phishing-resistant MFA. While important for identity security, it does not inspect content or prevent unauthorized sharing of confidential R&D data.

Implementing Microsoft 365 DLP Policies ensures confidential R&D data is automatically protected across Microsoft 365 services. Policies can be targeted to specific users, groups, or content locations to provide granular control. Real-time notifications inform users of policy violations, promoting secure behavior and compliance awareness. Administrators can monitor incidents, refine detection rules, and generate detailed compliance reports. Integration with sensitivity labels and encryption allows for layered protection. Automated enforcement reduces human error, mitigates data leakage risk, and strengthens governance. Organizations maintain compliance, protect intellectual property, and reduce operational and reputational risks. DLP policies enable secure collaboration while safeguarding sensitive R&D data from unauthorized access, ensuring critical information remains protected across Exchange Online, SharePoint, and OneDrive.

Question 139

A) Conditional Access with Authentication Strengths
B) Microsoft Purview Sensitivity Labels
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Conditional Access with Authentication Strengths

Explanation:

Global administrator accounts are high-value targets due to their elevated privileges and ability to access all Microsoft 365 resources. A compromise of these accounts can result in severe security breaches, including unauthorized data access, configuration changes, and privilege escalation. Conditional Access with Authentication Strengths allows organizations to enforce phishing-resistant authentication methods, such as FIDO2 security keys, specifically for global administrators while allowing standard users to continue using conventional MFA methods like authenticator app notifications or SMS codes. This selective enforcement strengthens security for high-risk accounts without affecting usability for standard users.

Microsoft Purview Sensitivity Labels focus on content classification, encryption, and access restriction, but they do not enforce authentication or MFA based on user roles.

Intune App Protection Policies secure data at the application or device level by restricting actions such as copy-paste, printing, or saving to unmanaged storage. APP does not enforce authentication for privileged accounts.

Exchange Online Retention Policies manage the lifecycle of emails and documents, specifying retention and deletion rules. They do not enforce role-specific MFA policies or authentication methods.

Conditional Access with Authentication Strengths automates enforcement of role-based strong authentication aligned with zero-trust principles. Policies are evaluated during sign-in, ensuring compliance for high-risk accounts. Administrators can monitor adherence, detect anomalies, and adjust policies as needed. Automated enforcement reduces the risk of global administrator account compromise, protecting critical systems and sensitive data while maintaining usability for standard users. Integration with Azure AD provides scalable protection for privileged accounts. Organizations maintain regulatory compliance, mitigate phishing and credential theft risks, and safeguard administrative resources while enabling secure operations. Role-based enforcement ensures consistent security for high-value accounts, strengthening identity protection and operational security across Microsoft 365 services.

Question 140

A company wants to automatically classify and encrypt all OneDrive documents containing confidential financial statements. Users should not have to manually apply labels. Which Microsoft 365 solution should the administrator implement?

A) Microsoft Purview Sensitivity Labels with Auto-Labeling
B) Conditional Access Policies
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Microsoft Purview Sensitivity Labels with Auto-Labeling

Explanation

Confidential financial statements include sensitive data such as income, expenses, assets, liabilities, and forecasts. Unauthorized access to these documents can result in financial loss, regulatory violations, and reputational damage. Microsoft Purview Sensitivity Labels with Auto-Labeling allows administrators to automatically classify and protect OneDrive documents containing financial statements. Rules can be configured to detect keywords, specific file types, or patterns indicative of financial content. When a document matches the criteria, a sensitivity label is automatically applied, enforcing encryption and restricting access to authorized personnel only. This reduces reliance on users to manually label documents, ensuring consistent protection and minimizing the risk of human error.

Conditional Access Policies control access to Microsoft 365 applications based on factors such as user identity, device compliance, and risk signals. While important for controlling “who” can access resources, Conditional Access does not inspect the content of documents or automatically enforce encryption based on sensitivity.

Intune App Protection Policies secure corporate data at the device or application level by restricting actions such as copy-paste, printing, or saving to unmanaged storage. While APP enhances endpoint security, it does not provide content-based classification or encryption for OneDrive documents.

Exchange Online Retention Policies manage document lifecycle by specifying retention and deletion schedules. Although essential for compliance, they do not inspect document content or automatically restrict access to sensitive financial statements. Retention policies are focused on preservation and deletion rather than proactive protection.

By implementing Microsoft Purview Sensitivity Labels with Auto-Labeling, organizations ensure that all OneDrive documents containing financial statements are consistently protected without requiring user intervention. Administrators can monitor labeling activity, refine auto-labeling rules, and generate compliance reports. Users benefit from seamless protection, reducing accidental exposure while maintaining productivity. Auto-labeling aligns with regulatory compliance and zero-trust principles, safeguarding sensitive content while enabling secure collaboration. Automated enforcement reduces operational risk, strengthens governance, and provides visibility into sensitive content. Encryption and access restrictions are consistently applied, ensuring financial statements remain secure throughout their lifecycle. This approach protects critical financial information, mitigates leakage risk, and supports secure collaboration across Microsoft 365 services. Organizations maintain confidentiality, compliance, and operational integrity by automating classification and protection of financial content.

Question 141

A company wants to prevent users from sharing emails or documents containing strategic product roadmaps externally via Exchange Online, SharePoint, or OneDrive. If a user attempts to share such content, the sharing must be blocked automatically, and the user must be notified. Which Microsoft 365 solution should the administrator implement?

A) Microsoft 365 Data Loss Prevention (DLP) Policies
B) Exchange Online Retention Policies
C) Intune App Protection Policies
D) Conditional Access with Authentication Strengths

Answer: A) Microsoft 365 Data Loss Prevention (DLP) Policies

Explanation

Strategic product roadmaps include sensitive information regarding product timelines, features, and market strategies. Unauthorized exposure could compromise competitive advantage and business strategy. Microsoft 365 Data Loss Prevention (DLP) Policies provide automated detection and enforcement across Exchange Online, SharePoint, and OneDrive. DLP can identify strategic roadmap content using predefined patterns, keywords, or custom sensitive information types. When sensitive content is detected, external sharing is blocked automatically, and users are notified of the policy violation. This educates users on proper handling of sensitive data while maintaining consistent enforcement of organizational policies.

Exchange Online Retention Policies manage the lifecycle of emails and documents, specifying retention and deletion schedules. While critical for regulatory compliance, retention policies do not detect sensitive product roadmap content in real time, nor do they block external sharing. Their primary focus is preservation and deletion rather than proactive content protection.

Intune App Protection Policies secure corporate data at the device level by controlling actions such as copy-paste, printing, or saving to unmanaged storage. While APP enhances endpoint security, it does not inspect Exchange Online, SharePoint, or OneDrive content to block unauthorized sharing of strategic roadmap information.

Conditional Access with Authentication Strengths enforces strong authentication methods, including phishing-resistant MFA. While important for identity security, it does not prevent the external sharing of sensitive product roadmap data.

Implementing Microsoft 365 DLP Policies ensures strategic product roadmap content is automatically protected across Microsoft 365 services. Policies can be scoped to specific users, groups, or content locations for granular control. Real-time notifications inform users of violations, promoting secure behavior and compliance awareness. Administrators can monitor incidents, refine detection rules, and generate compliance reports. Integration with sensitivity labels and encryption allows for layered protection. Automated enforcement reduces human error, mitigates data leakage risk, and strengthens governance. Organizations maintain compliance, protect intellectual property, and reduce operational and reputational risks. DLP policies enable secure collaboration while safeguarding strategic product roadmap content from unauthorized access, ensuring critical business information remains protected across Exchange Online, SharePoint, and OneDrive.

Question 142

A) Conditional Access with Authentication Strengths
B) Microsoft Purview Sensitivity Labels
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Conditional Access with Authentication Strengths

Explanation

Global administrator accounts are high-value targets due to elevated privileges and access to all Microsoft 365 resources. Compromise of these accounts could result in unauthorized access to sensitive data, configuration changes, and privilege escalation. Conditional Access with Authentication Strengths enables selective enforcement of phishing-resistant authentication methods, such as FIDO2 security keys, specifically for global administrators while allowing standard users to continue using conventional MFA methods like authenticator app notifications or SMS codes. This selective enforcement strengthens security for high-risk accounts without affecting usability for standard users.

Microsoft Purview Sensitivity Labels focus on content classification, encryption, and access restriction but do not enforce authentication or MFA based on user roles.

Exchange Online Retention Policies manage content lifecycle by specifying retention and deletion rules but do not enforce role-specific MFA or authentication methods.

Conditional Access with Authentication Strengths automates enforcement of role-based strong authentication aligned with zero-trust principles. Policies are evaluated during sign-in to ensure compliance for high-risk accounts. Administrators can monitor adherence, detect anomalies, and adjust policies as needed. Automated enforcement reduces the risk of compromise of global administrator accounts, protecting critical systems and sensitive data while maintaining usability for standard users. Integration with Azure AD provides scalable protection for privileged accounts. Organizations maintain regulatory compliance, mitigate phishing and credential theft risks, and safeguard administrative resources while enabling secure operations. Role-based enforcement ensures consistent security for high-value accounts, strengthening identity protection and operational security across Microsoft 365 services.

Question 143

A company wants to automatically classify and encrypt all SharePoint Online documents containing vendor contracts. Users should not have to manually apply labels. Which Microsoft 365 solution should the administrator implement?

A) Microsoft Purview Sensitivity Labels with Auto-Labeling
B) Conditional Access Policies
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Microsoft Purview Sensitivity Labels with Auto-Labeling

Explanation

Vendor contracts often contain sensitive commercial information, pricing, legal obligations, and proprietary clauses. Protecting these documents is essential for regulatory compliance, business integrity, and contractual confidentiality. Microsoft Purview Sensitivity Labels with Auto-Labeling allows organizations to automatically classify and encrypt SharePoint Online documents that meet specific content criteria. Administrators can create rules that detect certain keywords, document types, or metadata associated with vendor contracts. When a document matches these criteria, a sensitivity label is automatically applied, enforcing encryption and restricting access to authorized users only. This reduces reliance on users to manually apply labels, minimizing human error and ensuring consistent enforcement of organizational policies.

Conditional Access Policies primarily control access to Microsoft 365 applications based on user identity, device compliance, and risk signals. While these policies are essential for controlling who can access applications, they do not inspect document content or apply encryption based on content sensitivity.

Intune App Protection Policies enhance endpoint security by controlling actions such as copy-paste, printing, or saving corporate data to unmanaged storage. While APP strengthens device-level security, it does not provide content-based classification or encryption for SharePoint Online documents.

Exchange Online Retention Policies manage content lifecycle by specifying retention and deletion schedules. Although important for compliance, retention policies do not inspect document content or automatically restrict access based on sensitivity. Their primary focus is on content preservation or disposal rather than proactive protection.

By implementing Microsoft Purview Sensitivity Labels with Auto-Labeling, organizations ensure that all SharePoint Online documents containing vendor contracts are protected consistently without requiring user intervention. Administrators can monitor labeling activity, refine auto-labeling rules, and generate compliance reports. Users benefit from seamless protection, reducing accidental exposure while maintaining productivity. Auto-labeling aligns with zero-trust principles and regulatory compliance frameworks, safeguarding sensitive content while enabling secure collaboration. Automated enforcement reduces operational risk, strengthens governance, and provides visibility into sensitive content. Encryption and access restrictions are applied consistently, ensuring vendor contracts remain secure throughout their lifecycle. This approach protects contractual information, mitigates leakage risks, and supports secure collaboration across Microsoft 365 services. Organizations maintain confidentiality, operational integrity, and compliance by automating classification and protection of vendor-related content.

Question 144

A company wants to prevent users from sharing emails or documents containing confidential executive communications externally via Exchange Online, SharePoint, or OneDrive. If a user attempts to share such content, the sharing must be blocked automatically, and the user must be notified. Which Microsoft 365 solution should the administrator implement?

A) Microsoft 365 Data Loss Prevention (DLP) Policies
B) Exchange Online Retention Policies
C) Intune App Protection Policies
D) Conditional Access with Authentication Strengths

Answer: A) Microsoft 365 Data Loss Prevention (DLP) Policies

Explanation

Confidential executive communications include sensitive strategic discussions, organizational updates, and confidential decisions that must remain private to protect company integrity and executive privacy. Microsoft 365 Data Loss Prevention (DLP) Policies provide automated content inspection and enforcement across Exchange Online, SharePoint, and OneDrive. DLP policies can identify confidential executive communication using predefined patterns, keywords, or custom sensitive information types. When detected, external sharing is automatically blocked, and users receive a notification explaining the policy violation. This educates users about proper handling of sensitive content and ensures consistent enforcement of organizational policies.

Exchange Online Retention Policies manage the lifecycle of emails and documents by defining retention and deletion schedules. While essential for regulatory compliance, retention policies do not inspect confidential content in real time or prevent external sharing. Their primary focus is on content preservation or disposal, not proactive protection.

Conditional Access with Authentication Strengths enforces strong authentication methods such as phishing-resistant MFA. While important for identity protection, it does not prevent external sharing of sensitive executive communications.

Implementing Microsoft 365 DLP Policies ensures that confidential executive communications are automatically protected across Microsoft 365 workloads. Policies can be targeted to specific users, groups, or locations for precise control. Real-time notifications inform users of policy violations, promoting secure behavior and awareness. Administrators can monitor incidents, refine detection rules, and generate detailed compliance reports. Integration with sensitivity labels and encryption allows for layered protection. Automated enforcement reduces human error, mitigates the risk of data leakage, and strengthens governance. Organizations maintain compliance, protect sensitive executive communications, and reduce operational and reputational risks. DLP policies enable secure collaboration while safeguarding high-value content from unauthorized access, ensuring critical executive communications remain protected across Exchange Online, SharePoint, and OneDrive.

Question 145

A) Conditional Access with Authentication Strengths
B) Microsoft Purview Sensitivity Labels
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Conditional Access with Authentication Strengths

Explanation

Global administrator accounts are highly privileged and therefore prime targets for attackers. These accounts can access all Microsoft 365 resources, making compromise particularly dangerous. Conditional Access with Authentication Strengths enables selective enforcement of phishing-resistant authentication methods, such as FIDO2 security keys, specifically for global administrators. Standard users can continue using conventional MFA methods like authenticator app notifications or SMS codes. This approach ensures high-risk accounts have enhanced security without impacting usability for standard users.

Microsoft Purview Sensitivity Labels focus on content classification, encryption, and access restrictions, but they do not enforce authentication methods or MFA based on user roles.

Exchange Online Retention Policies manage content lifecycle, specifying retention and deletion rules. They do not enforce role-based MFA or authentication methods.

Conditional Access with Authentication Strengths automates enforcement of role-based, strong authentication aligned with zero-trust principles. Policies are evaluated at sign-in to ensure compliance for high-risk accounts. Administrators can monitor adherence, detect anomalies, and adjust policies as needed. Automated enforcement reduces the risk of compromise of global administrator accounts, protecting critical systems and sensitive data while maintaining usability for standard users. Integration with Azure AD provides scalable protection for privileged accounts. Organizations maintain regulatory compliance, mitigate phishing and credential theft risks, and safeguard administrative resources while enabling secure operations. Role-based enforcement ensures consistent security for high-value accounts, strengthening identity protection and operational security across Microsoft 365 services.

Question 146

A company wants to automatically classify and encrypt all OneDrive documents containing employee personal information, such as Social Security numbers and addresses. Users should not have to manually apply labels. Which Microsoft 365 solution should the administrator implement?

A) Microsoft Purview Sensitivity Labels with Auto-Labeling
B) Conditional Access Policies
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Microsoft Purview Sensitivity Labels with Auto-Labeling

Explanation

Employee personal information, including Social Security numbers, home addresses, and other personally identifiable information (PII), is highly sensitive and subject to regulatory compliance such as GDPR or HIPAA. Protecting this information is critical to prevent identity theft, ensure compliance, and maintain employee trust. Microsoft Purview Sensitivity Labels with Auto-Labeling provides an automated mechanism to classify and encrypt OneDrive documents containing PII without requiring user intervention. Administrators can define rules based on specific patterns, keywords, or document properties that indicate sensitive employee data. Once detected, a sensitivity label is automatically applied, enforcing encryption and restricting access to authorized personnel only.

Conditional Access Policies focus on controlling access to Microsoft 365 applications based on user identity, device compliance, and risk signals. While these policies are important for securing access, they do not inspect document content or enforce encryption based on sensitivity.

Intune App Protection Policies secure corporate data on devices or applications by restricting actions such as copy-paste, printing, or saving to unmanaged storage. APP enhances device-level security but cannot automatically classify or encrypt OneDrive documents based on content.

Exchange Online Retention Policies manage the lifecycle of emails and documents by specifying retention and deletion rules. While retention is important for compliance, it does not inspect or automatically protect sensitive content. Its focus is on preservation or deletion rather than proactive protection.

Implementing Microsoft Purview Sensitivity Labels with Auto-Labeling ensures that all OneDrive documents containing employee personal information are consistently protected without relying on user actions. Administrators can monitor labeling activity, refine auto-labeling rules, and generate compliance reports. Users experience seamless protection, reducing accidental exposure while maintaining productivity. Auto-labeling aligns with zero-trust principles and regulatory requirements, safeguarding sensitive content while enabling secure collaboration. Automated enforcement minimizes operational risk, strengthens governance, and provides visibility into sensitive content. Encryption and access restrictions are consistently applied, ensuring PII remains secure throughout its lifecycle. This approach protects employee data, mitigates leakage risk, and supports secure collaboration across Microsoft 365 services, maintaining compliance, operational integrity, and trust.

Question 147

A company wants to prevent users from sharing emails or documents containing strategic merger and acquisition (M&A) data externally via Exchange Online, SharePoint, or OneDrive. If a user attempts to share such content, the sharing must be blocked automatically, and the user must be notified. Which Microsoft 365 solution should the administrator implement?

A) Microsoft 365 Data Loss Prevention (DLP) Policies
B) Exchange Online Retention Policies
C) Intune App Protection Policies
D) Conditional Access with Authentication Strengths

Answer: A) Microsoft 365 Data Loss Prevention (DLP) Policies

Explanation

Strategic M&A data contains highly sensitive corporate information, including acquisition plans, financial analyses, and integration strategies. Unauthorized disclosure could jeopardize deals, lead to legal consequences, and harm corporate reputation. Microsoft 365 Data Loss Prevention (DLP) Policies provide automated content inspection and enforcement across Exchange Online, SharePoint, and OneDrive. DLP policies can identify M&A content using predefined patterns, keywords, or custom sensitive information types. When sensitive content is detected, external sharing is automatically blocked, and users receive a notification explaining the policy violation. This approach educates users about proper handling of sensitive data while ensuring consistent enforcement of organizational policies.

Exchange Online Retention Policies manage content lifecycle by defining retention and deletion schedules. While retention policies support compliance, they do not detect or block external sharing of M&A content in real time. Their focus is on preservation and disposal rather than proactive protection.

Intune App Protection Policies secure corporate data at the device level by controlling actions such as copy-paste, printing, or saving to unmanaged storage. While APP enhances endpoint security, it cannot inspect Exchange Online, SharePoint, or OneDrive content for sensitive M&A data or block unauthorized sharing.

Conditional Access with Authentication Strengths enforces strong authentication methods such as phishing-resistant MFA. While this strengthens identity protection, it does not prevent external sharing of confidential M&A data.

Implementing Microsoft 365 DLP Policies ensures strategic M&A content is automatically protected across Microsoft 365 services. Policies can be scoped to specific users, groups, or content locations for precise control. Real-time notifications inform users of violations, promoting secure behavior and awareness. Administrators can monitor incidents, refine detection rules, and generate detailed compliance reports. Integration with sensitivity labels and encryption allows for layered protection. Automated enforcement reduces human error, mitigates leakage risk, and strengthens governance. Organizations maintain compliance, protect high-value intellectual property, and reduce operational and reputational risks. DLP policies enable secure collaboration while safeguarding M&A content from unauthorized access, ensuring sensitive strategic information remains protected across Exchange Online, SharePoint, and OneDrive.

Question 148

A) Conditional Access with Authentication Strengths
B) Microsoft Purview Sensitivity Labels
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Conditional Access with Authentication Strengths

Explanation

Global administrator accounts hold elevated privileges and access to all Microsoft 365 resources, making them high-value targets for attackers. A compromised global administrator account could allow unauthorized access to sensitive data, configuration changes, and security breaches. Conditional Access with Authentication Strengths allows organizations to enforce phishing-resistant authentication methods such as FIDO2 security keys for global administrators, while standard users continue using conventional MFA like authenticator app notifications or SMS codes. This ensures high-risk accounts have enhanced security without impacting usability for standard users.

Microsoft Purview Sensitivity Labels focus on content classification, encryption, and access restrictions. They do not enforce role-based MFA or authentication methods.

Exchange Online Retention Policies manage content lifecycle by specifying retention and deletion rules. They do not enforce role-based MFA or authentication methods.

Conditional Access with Authentication Strengths automates enforcement of role-based strong authentication, aligned with zero-trust principles. Policies are evaluated during sign-in to ensure compliance for high-risk accounts. Administrators can monitor adherence, detect anomalies, and adjust policies as needed. Automated enforcement reduces the risk of compromise for global administrator accounts, protecting critical systems and sensitive data while maintaining usability for standard users. Integration with Azure AD provides scalable protection for privileged accounts. Organizations maintain regulatory compliance, mitigate phishing and credential theft risks, and safeguard administrative resources while enabling secure operations. Role-based enforcement ensures consistent security for high-value accounts, strengthening identity protection and operational security across Microsoft 365 services.

Question 149

A company wants to automatically classify and encrypt all SharePoint Online documents containing intellectual property (IP), such as patents, designs, and proprietary research. Users should not have to manually apply labels. Which Microsoft 365 solution should the administrator implement?

A) Microsoft Purview Sensitivity Labels with Auto-Labeling
B) Conditional Access Policies
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Microsoft Purview Sensitivity Labels with Auto-Labeling

Explanation

Intellectual property (IP) is critical to maintaining a company’s competitive advantage and includes patents, proprietary designs, formulas, and research. Unauthorized access or leaks could result in financial loss, reputational damage, or legal issues. Microsoft Purview Sensitivity Labels with Auto-Labeling provides an automated solution to classify and protect SharePoint Online documents containing IP. Administrators can configure rules that identify patterns, keywords, or metadata indicating IP content. Once a document matches these criteria, a sensitivity label is automatically applied, enforcing encryption and restricting access to authorized personnel only. This eliminates the need for manual labeling, reducing human error and ensuring consistent policy enforcement.

Conditional Access Policies control access to Microsoft 365 applications based on user identity, device compliance, and risk signals. While critical for access management, they do not inspect content or apply encryption based on IP sensitivity.

Intune App Protection Policies secure corporate data at the application or device level by restricting copy-paste, printing, or saving to unmanaged locations. While helpful for endpoint security, APP does not provide content-based classification or automated encryption for SharePoint documents.

Exchange Online Retention Policies manage the lifecycle of content by specifying retention or deletion schedules. These policies are focused on preserving or disposing of content rather than proactively protecting IP data.

Implementing Microsoft Purview Sensitivity Labels with Auto-Labeling ensures that all SharePoint documents containing IP are consistently protected without user intervention. Administrators can monitor labeling activity, refine rules, and generate compliance reports. Users benefit from seamless protection, maintaining productivity while minimizing the risk of accidental leaks. Auto-labeling aligns with zero-trust principles and regulatory compliance, safeguarding sensitive IP while enabling secure collaboration. Automated enforcement reduces operational risk, strengthens governance, and ensures encryption and access restrictions are consistently applied. Organizations protect IP, mitigate leakage risks, and maintain operational and competitive integrity by automating classification and protection across Microsoft 365 services.

Question 150

A company wants to prevent users from sharing emails or documents containing confidential board meeting discussions externally via Exchange Online, SharePoint, or OneDrive. If a user attempts to share such content, the sharing must be blocked automatically, and the user must be notified. Which Microsoft 365 solution should the administrator implement?

A) Microsoft 365 Data Loss Prevention (DLP) Policies
B) Exchange Online Retention Policies
C) Intune App Protection Policies
D) Conditional Access with Authentication Strengths

Answer: A) Microsoft 365 Data Loss Prevention (DLP) Policies

Explanation

Confidential board meeting discussions are among the most sensitive information handled by an organization. These discussions typically involve strategic decisions, mergers and acquisitions, financial forecasts, corporate governance matters, and other highly sensitive executive-level information. Unauthorized exposure of such content can result in serious consequences, including reputational damage, regulatory violations, loss of competitive advantage, and potential financial loss. Given the critical nature of this data, organizations must implement robust safeguards to ensure that confidential board materials are only accessible to authorized personnel and are protected against accidental or intentional leaks.

Microsoft 365 Data Loss Prevention (DLP) Policies provide a comprehensive solution for automatically detecting, monitoring, and preventing the sharing of sensitive content across Microsoft 365 services such as Exchange Online, SharePoint Online, and OneDrive for Business. DLP works by inspecting content in real time and applying policies that are designed to identify sensitive information based on keywords, patterns, or custom sensitive information types defined by the organization. For example, board meeting materials may contain specific keywords, project names, financial figures, or document classifications that can be used by DLP to detect confidential content. When such content is detected, DLP policies can automatically block external sharing and notify the user of a policy violation. These notifications not only prevent potential data leakage but also educate users on how to handle sensitive information properly, promoting a culture of compliance and security awareness throughout the organization.

DLP policies are highly flexible and can be scoped to target specific users, groups, or content locations. For instance, policies can be applied exclusively to members of the board, executive assistants, or individuals who handle financial reporting, ensuring that the most sensitive content receives heightened protection. Policies can also be configured with exceptions or escalation workflows for cases where controlled sharing is necessary, such as legal advisors or auditors. This granularity ensures that security measures are effective without unnecessarily disrupting legitimate collaboration.

While DLP policies actively prevent unauthorized sharing, other Microsoft 365 tools focus on complementary security objectives but do not address the same needs. Exchange Online Retention Policies, for example, are designed to manage the lifecycle of emails and documents by specifying retention and deletion schedules. While retention policies are critical for compliance and recordkeeping, they do not inspect content in real time or prevent external sharing of sensitive board meeting materials. Similarly, Intune App Protection Policies secure corporate data at the application or device level by restricting actions such as copy-paste, printing, or saving to unmanaged storage. While helpful for protecting data on devices, App Protection Policies do not analyze the content itself nor prevent the sharing of documents across Microsoft 365 collaboration platforms. Conditional Access with Authentication Strengths enforces phishing-resistant multi-factor authentication and other advanced identity security measures. Although important for preventing unauthorized access to accounts, Conditional Access does not control the sharing or distribution of sensitive content once a user has signed in.

Implementing Microsoft 365 DLP Policies ensures that confidential board meeting content is automatically protected across multiple services in the tenant. Real-time detection and automated enforcement reduce reliance on manual oversight, minimizing human error and the risk of inadvertent data leaks. Integration with Microsoft Information Protection, such as sensitivity labels and encryption, provides a layered approach, ensuring that protected content remains secure even if it is downloaded or shared internally. Administrators can monitor incidents through the compliance center, refine detection rules over time, and generate detailed reports for auditing and regulatory purposes. These capabilities allow organizations to demonstrate accountability, enforce governance policies, and maintain compliance with internal standards as well as external regulations.

By deploying DLP policies, organizations can secure collaboration without restricting productivity. Users can work on board materials, share documents internally, and collaborate effectively while the system enforces security measures in the background. Automated alerts and notifications reinforce best practices, educating users and fostering a security-conscious culture. Ultimately, Microsoft 365 DLP Policies help organizations maintain the confidentiality, integrity, and availability of sensitive executive content, reduce operational and reputational risks, and ensure that critical board-level decisions and data remain protected at all times. This approach strengthens governance, reduces exposure to potential data breaches, and supports secure, compliant collaboration across Exchange Online, SharePoint Online, and OneDrive for Business.

Microsoft MS-102 Microsoft 365 Administrator Exam Dumps and Practice Test Questions Set 10 Q136-150

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