Microsoft MS-102 Microsoft 365 Administrator Exam Dumps and Practice Test Questions Set 14 Q196-210

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Question 196

A company wants to prevent users from sharing documents containing health-related information in Teams and SharePoint, and notify users if they attempt to do so. Which solution should the administrator implement?

A) Microsoft Purview Data Loss Prevention (DLP) Policies
B) Teams Messaging Policies
C) Exchange Mail Flow Rules
D) Intune Device Compliance Policies

Answer: Microsoft Purview Data Loss Prevention (DLP) Policies

Explanation:

The first solution allows organizations to automatically detect sensitive health-related information such as patient identifiers, medical records, and health insurance data across Microsoft 365 services. Microsoft Purview DLP policies can identify predefined sensitive information types and enforce rules to block sharing or notify users in real time when a policy violation occurs. Users attempting to share health-related documents or messages receive notifications explaining the policy violation, educating them on compliance requirements, and reducing accidental exposure.

DLP policies operate across Teams chats, channel messages, SharePoint libraries, and OneDrive files, ensuring consistent protection across all collaboration platforms. Administrators can configure policies by department, user group, or geographic location to apply granular controls. Detailed logging and reporting features allow compliance teams to track attempted violations, monitor user behavior, and generate audit reports to meet regulatory requirements such as HIPAA. Automated enforcement reduces reliance on user vigilance, minimizes human error, and ensures consistent protection of sensitive health data while maintaining collaboration and productivity.

Teams Messaging Policies control platform functionality, including chat permissions, channel creation, and message deletion. While important for governance, they do not inspect content or prevent sharing of sensitive health information, making them insufficient.

Exchange Mail Flow Rules evaluate email content and can block or encrypt messages, but they do not apply to Teams or SharePoint documents, limiting their usefulness in collaborative scenarios.

Intune Device Compliance Policies enforce device-level security, such as encryption or antivirus presence, but cannot detect or restrict sensitive content within Teams or SharePoint.

Microsoft Purview DLP Policies provide automated detection, real-time notifications, content blocking, and detailed auditing. This ensures sensitive health-related documents remain protected, users are educated about compliance requirements, accidental disclosure is minimized, and organizational policies are consistently enforced across Microsoft 365 collaboration platforms.

Question 197

A company wants to ensure that all emails containing Social Security numbers are automatically encrypted before being sent externally. Users must not be able to bypass the encryption. Which solution should the administrator implement?

A) Exchange Mail Flow Rules with Microsoft Purview Sensitivity Labels
B) Microsoft Defender Safe Links Policies
C) Exchange Online Journaling Rules
D) Microsoft Purview Data Loss Prevention (DLP) Policies

Answer: Exchange Mail Flow Rules with Microsoft Purview Sensitivity Labels

Explanation:

The first solution enables organizations to automatically detect sensitive information, including Social Security numbers, in outgoing emails. Exchange Mail Flow Rules evaluate headers, body content, and attachments in real time. When combined with Microsoft Purview Sensitivity Labels, emails containing Social Security numbers are automatically encrypted. Rights management restrictions prevent forwarding, copying, or printing, and enforcement occurs at the transport level, ensuring users cannot bypass encryption.

Administrators can target specific departments such as HR, Finance, or Legal to ensure consistent enforcement. Logging and reporting allow compliance teams to track policy enforcement, user activity, and attempted violations. This ensures adherence to regulations like GDPR, HIPAA, and other privacy laws. Automated detection and encryption minimize reliance on user awareness, reduce accidental data exposure, and provide consistent protection for sensitive personal information.

Microsoft Defender Safe Links Policies protect users from malicious URLs in emails and documents but do not detect sensitive content or enforce encryption. Exchange Online Journaling Rules capture copies of emails for auditing but do not prevent external sharing or automatically encrypt messages. Microsoft Purview DLP Policies can detect sensitive content and restrict sending, but they may require user interaction and may not enforce automatic encryption with rights management, making them less effective for fully automated protection.

Exchange Mail Flow Rules with Microsoft Purview Sensitivity Labels ensures that emails containing Social Security numbers are automatically encrypted, cannot be bypassed, and are auditable, providing comprehensive protection and regulatory compliance.

Question 198

A company wants to block access to Microsoft 365 applications on unmanaged devices but allow users to access content through a web browser. Users must not be able to download, copy, or print files. Which solution should the administrator deploy?

A) Conditional Access App Control
B) Intune Device Compliance Policies
C) Azure AD Password Protection
D) OneDrive Storage Quotas

Answer: Conditional Access App Control

Explanation:

The first solution provides session-level controls for Microsoft 365 applications including SharePoint, OneDrive, Teams, and Exchange Online. Conditional Access App Control evaluates each user session in real time and determines whether the device is managed, unmanaged, or external. For unmanaged devices, it enforces web-only access policies, allowing users to view content in a browser but preventing download, printing, or copying. This ensures corporate data remains secure while maintaining productivity for users on personal devices.

The enforcement is dynamic and cannot be bypassed, ensuring consistent application across all unmanaged devices. Administrators can configure rules by user group, application type, device category, and location, allowing granular control. Auditing and reporting provide insights into policy effectiveness, user behavior, and attempted violations. This ensures compliance with internal policies and regulatory standards while reducing risk exposure. By differentiating between managed and unmanaged devices, organizations can balance security with productivity, enabling safe collaboration without compromising data protection.

Intune Device Compliance Policies ensure that devices meet baseline security requirements, such as encryption, antivirus, and operating system updates. While essential for endpoint security, compliance policies alone cannot enforce web-only access or restrict downloads, printing, or copying on unmanaged devices. Azure AD Password Protection enhances account security but does not provide session-level controls or restrict data access. OneDrive Storage Quotas limit storage but do not enforce access restrictions or prevent data exfiltration.

Conditional Access App Control is the only solution that provides web-only access enforcement, session-level restrictions, auditing, and compliance reporting. It effectively secures corporate data on unmanaged devices while allowing users to collaborate securely.

Question 199

A company wants to prevent users from sharing health-related documents in Teams and SharePoint. Users should be notified if they attempt to share such documents. Which solution should the administrator implement?

A) Microsoft Purview Data Loss Prevention (DLP) Policies
B) Teams Messaging Policies
C) Exchange Mail Flow Rules
D) Intune Device Compliance Policies

Answer: Microsoft Purview Data Loss Prevention (DLP) Policies

Explanation:

The first solution provides automated detection and protection for sensitive health-related information such as patient records, medical identifiers, and health insurance data across Microsoft 365 services. Microsoft Purview DLP policies can identify predefined sensitive information types and enforce rules to block sharing or notify users when a policy violation occurs. Users attempting to share health-related documents in Teams or SharePoint receive real-time notifications explaining the violation, educating them on compliance requirements and reducing accidental exposure.

DLP policies are applied consistently across Teams chats, channel messages, SharePoint libraries, and OneDrive files, ensuring comprehensive protection. Administrators can target specific departments or user groups and configure policies by location or sensitivity level. Logging and reporting provide detailed insights into attempted violations, user behavior, and policy effectiveness. Compliance teams can generate audit reports to meet regulatory standards such as HIPAA. By automating detection and notifications, organizations reduce reliance on user vigilance, minimize human error, and maintain compliance while supporting secure collaboration.

Teams Messaging Policies control chat functionality, channel creation, and message deletion but do not inspect content or prevent sharing of sensitive health information. Exchange Mail Flow Rules focus on email content, not Teams or SharePoint documents. Intune Device Compliance Policies enforce device-level security but cannot detect or restrict sensitive content in collaboration platforms.

Microsoft Purview DLP Policies provide automated detection, content blocking, real-time notifications, and auditing. This ensures sensitive health information remains protected, users are educated, accidental disclosures are minimized, and organizational compliance is maintained across Microsoft 365 collaboration services.

Question 200

A company wants to ensure that emails containing sensitive financial data are automatically encrypted before being sent externally. Users must not be able to bypass the encryption. Which solution should the administrator implement?

Answer: Exchange Mail Flow Rules with Microsoft Purview Sensitivity Labels

Explanation:

The first solution provides a mechanism to automatically detect sensitive content in outgoing emails and apply encryption with rights management restrictions. Exchange Mail Flow Rules evaluate the content of emails, including headers, body text, and attachments, to identify sensitive financial data such as credit card numbers, bank account details, or tax information. When combined with Microsoft Purview Sensitivity Labels, emails containing such information are automatically encrypted. Rights management protections prevent forwarding, copying, or printing of the email, and enforcement occurs at the transport level, ensuring that users cannot bypass these protections.

Administrators can target policies by department, such as Finance, Accounting, or Sales, to ensure that only sensitive content is protected while minimizing disruption to other communications. Detailed logging and reporting allow compliance teams to track policy enforcement, monitor user activity, and generate audit reports to meet regulatory requirements such as PCI DSS or SOX. Automated detection and encryption reduce reliance on user awareness, minimize accidental exposure, and provide consistent protection across the organization.

Microsoft Defender Safe Links Policies are designed to protect users from malicious URLs in emails and documents. While they enhance security against phishing attacks, Safe Links do not detect sensitive financial content, encrypt emails, or enforce restrictions on forwarding or printing.

Exchange Online Journaling Rules capture copies of emails for auditing or archival purposes. Although useful for compliance and record-keeping, journaling does not enforce encryption, block content sharing, or prevent data leakage in real time.

Question 201

A company wants to prevent users from sharing health-related information in Teams and SharePoint. Users should receive notifications if they attempt to share such content. Which solution should the administrator implement?

A) Microsoft Purview Data Loss Prevention (DLP) Policies
B) Teams Messaging Policies
C) Exchange Mail Flow Rules
D) Intune Device Compliance Policies

Answer: Microsoft Purview Data Loss Prevention (DLP) Policies

Explanation:

The first solution provides automated detection and protection of sensitive health-related information across Microsoft 365 services. Microsoft Purview DLP policies can identify predefined sensitive information types such as patient records, medical identifiers, and health insurance data. When a user attempts to share such information via Teams messages or SharePoint documents, the DLP policy can trigger a notification explaining the violation. This educates users about compliance requirements and reduces accidental disclosure.

DLP policies operate consistently across Teams chat, channel messages, SharePoint libraries, and OneDrive files, ensuring comprehensive protection of sensitive data. Administrators can customize policies by department, user group, or sensitivity level to provide granular control over who can share what information. Detailed logging and reporting provide insights into attempted violations, user behavior, and policy effectiveness. Compliance teams can generate audit reports to demonstrate adherence to regulations such as HIPAA.

Teams Messaging Policies control functionality like creating chats, managing channels, or deleting messages but do not inspect content for sensitive health information. Exchange Mail Flow Rules evaluate email content but do not extend to Teams or SharePoint documents, limiting their effectiveness. Intune Device Compliance Policies enforce device-level security such as encryption and antivirus but cannot detect or restrict sensitive content in collaboration platforms.

Microsoft Purview DLP Policies combine automated detection, real-time notifications, content blocking, and auditing. This ensures that sensitive health information is protected, users are educated on compliance, accidental disclosures are minimized, and organizational policies are enforced consistently across Microsoft 365 collaboration services.

Question 202

A company wants to block access to Microsoft 365 applications on unmanaged devices while allowing users to view content through a web browser. Users must not be able to download, print, or copy files. Which solution should the administrator deploy?

A) Conditional Access App Control
B) Intune Device Compliance Policies
C) Azure AD Password Protection
D) OneDrive Storage Quotas

Answer: Conditional Access App Control

Explanation:

The first solution provides real-time, session-level controls for Microsoft 365 applications, including SharePoint Online, OneDrive, Teams, and Exchange Online. Conditional Access App Control evaluates each user session in real time to determine whether the device is managed, unmanaged, or external. For unmanaged devices, it enforces web-only access, allowing users to view content in a browser but preventing downloads, printing, and copying. This approach protects corporate data from exfiltration while maintaining secure access for users on personal devices.

Enforcement is dynamic and cannot be bypassed, ensuring that data protection policies are consistently applied across all unmanaged devices. Administrators can configure policies based on user groups, application types, device categories, and geographic locations to provide granular control over access. Auditing and reporting offer visibility into attempted violations, policy effectiveness, and user activity, supporting compliance monitoring and risk mitigation. By differentiating between managed and unmanaged devices, organizations balance security with productivity, allowing collaboration without compromising data protection.

Intune Device Compliance Policies ensure devices meet baseline security requirements, such as encryption, antivirus, and operating system updates. While important for endpoint security, compliance policies alone do not restrict session behavior or prevent downloading, printing, or copying of content on unmanaged devices. Azure AD Password Protection enhances identity security but does not provide session-level access restrictions. OneDrive Storage Quotas limit storage allocation but do not enforce access controls or prevent data exfiltration.

Conditional Access App Control is the only solution that provides web-only access enforcement, session-level restrictions, auditing, and compliance reporting, ensuring corporate data remains secure while users collaborate safely on unmanaged devices.

Question 203

A company wants to automatically detect emails containing sensitive financial information and ensure they are encrypted before being sent externally. Users must not be able to bypass the encryption. Which solution should the administrator deploy?

Answer: Exchange Mail Flow Rules with Microsoft Purview Sensitivity Labels

Explanation:

The first solution provides an automated, real-time approach to detecting and protecting sensitive financial information in emails, ensuring compliance and security without relying on user intervention. Exchange Mail Flow Rules inspect outgoing emails for predefined sensitive data patterns, such as credit card numbers, bank account numbers, and other financial identifiers. When these patterns are detected, the rules automatically apply Microsoft Purview Sensitivity Labels, which enforce encryption and rights management protections. This ensures that the email content is secure, cannot be forwarded, printed, or copied, and that users cannot bypass the encryption.

Administrators can configure rules to target specific departments or groups, such as Finance or Accounting, ensuring that sensitive communications are consistently protected while minimizing unnecessary impact on non-financial communications. The integration of Exchange Mail Flow Rules with Sensitivity Labels allows organizations to apply granular policies based on content type, recipient, sender, or external domain, providing precise control over how sensitive information is handled. This automated enforcement reduces human error, prevents accidental exposure, and supports regulatory compliance requirements such as PCI DSS, SOX, and GDPR.

Logging and reporting capabilities allow administrators and compliance officers to track policy enforcement, monitor attempted violations, and generate audit reports. These insights help organizations identify trends, measure policy effectiveness, and take corrective actions if patterns of non-compliance are detected. The combination of Mail Flow Rules and Sensitivity Labels ensures that sensitive financial data is encrypted before leaving the organization, maintaining both data confidentiality and compliance standards.

Microsoft Defender Safe Links Policies focus on protecting users from malicious URLs in emails and documents by scanning and rewriting links in real time to block unsafe content. While essential for security against phishing and malware, Safe Links does not detect financial data, apply encryption, or enforce rights management restrictions, making it insufficient for this scenario.

Exchange Online Journaling Rules capture copies of emails for auditing or archival purposes, ensuring compliance with record-keeping requirements. Although journaling helps with retention and forensic investigations, it does not prevent unauthorized access, encrypt content, or restrict forwarding of sensitive financial emails. Journaling is reactive rather than proactive, leaving the original email potentially exposed.

Microsoft Purview Data Loss Prevention (DLP) Policies can detect sensitive financial content and either block delivery or notify users. However, DLP policies alone may not automatically enforce encryption with rights management restrictions. While they are effective for monitoring and alerting, they do not guarantee that sensitive emails are encrypted automatically or prevent users from bypassing security controls, making them less comprehensive than the combined Mail Flow Rules and Sensitivity Labels approach.

Question 204

A company wants to prevent accidental sharing of documents containing Social Security numbers in Teams and SharePoint. Users should be notified if they attempt to share such information. Which solution should the administrator implement?

A) Microsoft Purview Data Loss Prevention (DLP) Policies
B) Teams Messaging Policies
C) Exchange Mail Flow Rules
D) Intune Device Compliance Policies

Answer: Microsoft Purview Data Loss Prevention (DLP) Policies

Explanation:

In today’s digital landscape, ensuring the protection of sensitive personal data is critical, especially for organizations that operate within regulated industries or handle confidential information. Microsoft 365 services, including Teams, SharePoint, OneDrive, and Exchange, are integral to many organizations’ daily operations, but with the extensive collaboration these platforms facilitate, there is also an increased risk of unintentional data exposure. In response to these concerns, Microsoft offers a solution known as Microsoft Purview Data Loss Prevention (DLP) policies, which provide automated detection and protection of sensitive information across various Microsoft 365 services.

Microsoft Purview DLP policies are designed to identify and protect predefined sensitive information types, such as Social Security numbers, credit card details, or other personally identifiable information (PII). This protection extends across multiple Microsoft 365 collaboration tools, including Teams messages, SharePoint documents, and OneDrive files. When a user attempts to share sensitive content, these DLP policies can automatically trigger a notification, alerting the user about the potential violation and educating them on the risks of accidental disclosure. The policy may also take further action, such as blocking the sharing of the content, ensuring that sensitive information does not leave the organization’s secure environment.

One of the key advantages of Microsoft Purview DLP is its consistency across the various platforms within the Microsoft 365 ecosystem. DLP policies are designed to operate uniformly across Teams chats, channel messages, SharePoint libraries, and OneDrive files, ensuring that sensitive information is protected no matter where it is stored or shared. This consistency eliminates potential gaps in data protection and simplifies the management of sensitive data across different tools. Whether an employee is sharing a document via SharePoint or sending a message in Teams, the DLP policies are able to enforce the same level of security and compliance, reducing the likelihood of data breaches and inadvertent exposure.

Additionally, Microsoft Purview DLP policies are highly configurable, giving administrators the flexibility to target policies based on various criteria, such as department, location, or sensitivity level. This granular control allows organizations to enforce tailored data-sharing rules that meet their specific compliance and security needs. For example, certain teams may require more stringent data protection protocols due to the sensitive nature of their work, while other departments may have less restrictive requirements. Administrators can customize the DLP policies to ensure that the appropriate level of protection is applied to each group, further enhancing the overall security posture of the organization.

One of the notable features of Microsoft Purview DLP is the auditing and reporting capabilities it offers. These features provide administrators and compliance teams with valuable insights into attempted violations, user behavior, and policy effectiveness. Detailed audit reports can be generated to track the actions of users and monitor potential breaches or near misses. These reports can then be used to demonstrate compliance with regulatory requirements such as GDPR, HIPAA, or other industry-specific standards. For organizations that must adhere to strict legal or regulatory guidelines, these reports are invaluable tools for ensuring that data protection efforts are transparent, measurable, and up to code.

Moreover, the automated enforcement of DLP policies significantly reduces the burden on individual users to maintain vigilance and ensures consistent protection across the organization. This automation is critical in minimizing human error, which is often the leading cause of data breaches. Without automated DLP policies in place, organizations are relying on users to manually ensure that sensitive data is not accidentally shared, which can be both time-consuming and prone to mistakes. By automating this process, Microsoft Purview DLP policies provide a more reliable and efficient solution for data protection while allowing employees to collaborate securely without constantly worrying about unintentional disclosures.

While Microsoft Purview DLP policies offer a comprehensive solution for detecting and protecting sensitive data, it is important to note that other security features within Microsoft 365 services, such as Teams Messaging Policies, Exchange Mail Flow Rules, and Intune Device Compliance Policies, play important roles in governance but do not provide the same level of content inspection for sensitive data.

Teams Messaging Policies are used to govern actions such as creating chats, managing channels, and deleting messages within Teams. These policies are useful for managing user behavior and establishing governance over communication channels, but they do not inspect the content of messages for sensitive information. As a result, they cannot prevent the sharing of Social Security numbers or other sensitive data within Teams messages, making them insufficient as standalone solutions for protecting personal information.

Similarly, Exchange Mail Flow Rules are designed to evaluate email content and apply actions based on the information contained within messages. However, these rules are limited to email communications and do not extend to other Microsoft 365 platforms like Teams or SharePoint. This creates potential gaps in data protection for organizations that rely heavily on these other collaboration tools.

Intune Device Compliance Policies focus primarily on ensuring that devices accessing corporate resources are secure, enforcing device-level security measures such as encryption, antivirus protection, and password policies. While these policies are essential for securing the devices that access sensitive data, they do not offer the content inspection necessary to identify or restrict the sharing of sensitive personal information within collaboration platforms like Teams or SharePoint.

Microsoft Purview DLP Policies, on the other hand, provide a comprehensive solution by combining automated content detection, real-time notifications, content blocking, and detailed auditing. This multi-faceted approach ensures that sensitive personal data is protected across all Microsoft 365 collaboration services, including Teams, SharePoint, OneDrive, and beyond. Users are notified when they are about to share sensitive data, allowing them to correct their actions before any potential violation occurs. At the same time, organizations benefit from greater control over data sharing and compliance with regulatory standards.

In summary, Microsoft Purview DLP Policies offer a robust and scalable solution for protecting sensitive personal data across Microsoft 365 services. By automating the detection and protection of sensitive information, these policies not only help prevent accidental disclosures but also educate users about compliance best practices. The ability to customize policies by department, location, or sensitivity level ensures that organizations can enforce the right level of protection where it is needed most. Furthermore, the auditing and reporting features provide valuable insights for compliance teams, making it easier to demonstrate adherence to regulatory requirements. By combining these features with other security measures in the Microsoft 365 ecosystem, organizations can create a more secure, compliant, and efficient environment for collaboration.

Question 205

A company wants to ensure that emails containing health-related information are automatically encrypted when sent externally. Users must not be able to bypass the encryption. Which solution should the administrator deploy?

Answer: Exchange Mail Flow Rules with Microsoft Purview Sensitivity Labels

Explanation:

The first solution provides an automated, real-time approach to protecting sensitive health-related information in emails. Exchange Mail Flow Rules evaluate the content of outgoing messages, including headers, body, and attachments, to detect health-related information such as patient identifiers, medical records, and health insurance details. When such information is identified, the rules automatically apply Microsoft Purview Sensitivity Labels, which enforce encryption and rights management restrictions. This ensures that emails are encrypted before leaving the organization and prevents recipients from forwarding, printing, or copying the content. Enforcement occurs at the transport level, making it impossible for users to bypass the encryption, thus providing a reliable and consistent method to secure sensitive data.

Administrators can apply these rules to specific user groups, such as HR, healthcare staff, or departments that frequently handle patient data. This targeted approach ensures protection for sensitive communications without unnecessarily restricting routine emails. Policies can also be customized based on recipient domains, content types, or keywords to provide precise control over which messages trigger encryption. Logging and auditing capabilities allow administrators and compliance teams to monitor enforcement effectiveness, identify attempted violations, and generate reports to meet regulatory requirements, such as HIPAA or other healthcare privacy standards. These audit logs provide crucial documentation for internal reviews and regulatory inspections.

Microsoft Defender Safe Links Policies focus on protecting users from malicious URLs by scanning and rewriting links in real time. While this is essential for defending against phishing and malware attacks, Safe Links do not detect sensitive health-related information, apply encryption, or prevent unauthorized access, making them inadequate for this scenario.

Exchange Online Journaling Rules capture copies of emails for compliance and archival purposes. Journaling ensures that organizations maintain records for auditing but does not enforce encryption, prevent forwarding, or restrict content sharing. It is a reactive tool rather than a proactive security measure, leaving the original email potentially exposed.

Microsoft Purview Data Loss Prevention (DLP) Policies can detect sensitive content and either block sending or notify users of potential violations. While DLP policies are effective for monitoring and educating users, they may not automatically enforce encryption with rights management restrictions. Users might still bypass warnings or choose alternative methods to send sensitive information, reducing the effectiveness of DLP alone for fully automated protection.

By combining Exchange Mail Flow Rules with Microsoft Purview Sensitivity Labels, organizations achieve a proactive, automated, and comprehensive solution. This combination ensures that emails containing sensitive health-related information are encrypted in transit, protected from unauthorized access, and non-bypassable by users. It also allows for detailed auditing, reporting, and compliance monitoring, providing assurance that sensitive data remains secure while enabling employees to communicate effectively.

This solution supports regulatory compliance, reduces the risk of accidental data exposure, and enforces organizational security policies consistently. Automated encryption eliminates reliance on end-user awareness or manual action, which significantly lowers the likelihood of human error. Additionally, it integrates seamlessly into existing Microsoft 365 workflows, maintaining user productivity while safeguarding sensitive health-related information.

Overall, Exchange Mail Flow Rules with Microsoft Purview Sensitivity Labels provide robust, automated protection for sensitive emails, enforce encryption consistently, prevent unauthorized access, and support compliance requirements, making it the optimal solution for this scenario.

Question 206

A company wants to block access to Microsoft 365 applications on unmanaged devices but allow users to view content through a web browser. Users must not be able to download, print, or copy files. Which solution should the administrator deploy?

A) Conditional Access App Control
B) Intune Device Compliance Policies
C) Azure AD Password Protection
D) OneDrive Storage Quotas

Answer: Conditional Access App Control

Explanation:

The first solution provides session-level, real-time controls for Microsoft 365 applications, including SharePoint, OneDrive, Teams, and Exchange Online. Conditional Access App Control evaluates each access attempt to determine whether the device is managed, unmanaged, or external. For unmanaged devices, it enforces web-only access policies, allowing users to view content in a browser while preventing downloading, printing, or copying. This ensures corporate data is protected from exfiltration while still enabling users to collaborate securely.

The enforcement is dynamic and cannot be bypassed, ensuring consistent application of policies. Administrators can customize rules based on user groups, application types, device categories, and geographic locations. Auditing and logging features provide detailed insights into policy violations, user activity, and attempted breaches, supporting compliance monitoring and risk assessment. By distinguishing between managed and unmanaged devices, organizations maintain a balance between security and productivity, allowing employees to access data securely on personal devices without compromising sensitive information.

Intune Device Compliance Policies ensure devices meet baseline security requirements, such as encryption, antivirus protection, and operating system updates. While these policies strengthen endpoint security, they cannot enforce session-level controls like web-only access or prevent users from downloading, printing, or copying content. Azure AD Password Protection improves account security by preventing weak or compromised passwords but does not control device-level access or session restrictions. OneDrive Storage Quotas limit storage allocation but do not prevent data exfiltration or enforce session restrictions.

Conditional Access App Control is the only solution that provides automated, web-only access enforcement, session-level restrictions, auditing, and compliance reporting. It ensures corporate data remains protected on unmanaged devices while allowing users to maintain productivity in a secure environment.

Question 207

A company wants to automatically detect emails containing sensitive credit card information and ensure they are encrypted before being sent externally. Users must not be able to bypass the encryption. Which solution should the administrator implement?

Answer: Exchange Mail Flow Rules with Microsoft Purview Sensitivity Labels

Explanation:

The first solution provides a robust, automated method for protecting sensitive financial data in outgoing emails. Exchange Mail Flow Rules evaluate the content of emails, including headers, body text, and attachments, to detect sensitive credit card information, such as primary account numbers, expiration dates, and CVV codes. When such content is identified, Microsoft Purview Sensitivity Labels are automatically applied, enforcing encryption and rights management protections. This ensures that emails are encrypted before leaving the organization and that recipients cannot forward, print, or copy the content. Enforcement occurs at the transport level, preventing users from bypassing the encryption and guaranteeing that sensitive financial data remains secure.

Administrators can apply rules to specific user groups, such as Finance or Accounting, ensuring that sensitive communications are consistently protected while minimizing unnecessary restrictions on routine communications. Policies can also be customized based on recipients, domains, or content types, providing granular control over which messages trigger encryption. Detailed logging and reporting allow compliance teams to monitor attempted violations, policy enforcement, and user activity, supporting audits and regulatory compliance requirements, such as PCI DSS and SOX. Automated detection and encryption reduce reliance on user awareness, minimize human error, and provide consistent protection across the organization.

Microsoft Defender Safe Links Policies focus on protecting users from malicious URLs in emails and documents by scanning and rewriting links in real time. While essential for defending against phishing and malware attacks, Safe Links does not detect sensitive credit card information, encrypt emails, or prevent unauthorized access, making it inadequate for this scenario.

Exchange Online Journaling Rules capture copies of emails for compliance and archival purposes. While journaling ensures that organizations maintain records for auditing, it does not enforce encryption, prevent forwarding, or restrict content sharing. Journaling is reactive rather than proactive, leaving the original email potentially exposed.

Microsoft Purview Data Loss Prevention (DLP) Policies can detect sensitive content and either block delivery or notify users of potential violations. However, DLP policies alone may not automatically apply encryption with rights management protections. Users might still bypass warnings or choose alternative methods to share sensitive credit card information, reducing the effectiveness of DLP as a fully automated solution.

By combining Exchange Mail Flow Rules with Microsoft Purview Sensitivity Labels, organizations achieve a proactive, automated, and comprehensive solution. Emails containing credit card information are encrypted in transit, protected from unauthorized access, and non-bypassable by users. This combination also provides detailed auditing, reporting, and compliance monitoring, ensuring sensitive financial data is secure while enabling employees to communicate effectively.

This solution supports regulatory compliance, reduces the risk of accidental exposure of sensitive financial data, and enforces organizational security policies consistently. Automated encryption eliminates reliance on end-user judgment or manual action, lowering the likelihood of human error. Integration with Microsoft 365 workflows ensures that protection is seamless and does not impede productivity. Overall, Exchange Mail Flow Rules with Microsoft Purview Sensitivity Labels provide a robust, automated, and compliant method to secure sensitive financial information in emails, enforcing encryption consistently and maintaining regulatory adherence.

Question 208

A company wants to block access to Microsoft 365 applications on unmanaged devices but allow users to access content through a web browser. Users must not be able to download, print, or copy files. Which solution should the administrator deploy?

A) Conditional Access App Control
B) Intune Device Compliance Policies
C) Azure AD Password Protection
D) OneDrive Storage Quotas

Answer: Conditional Access App Control

Explanation:

The first solution provides session-level controls for Microsoft 365 applications, including SharePoint Online, OneDrive, Teams, and Exchange Online. Conditional Access App Control evaluates each user session in real time to determine the device type and management status. For unmanaged devices, it enforces web-only access, allowing users to view content in a browser while blocking downloading, printing, or copying. This ensures corporate data remains secure while enabling secure collaboration on personal devices.

Policies are dynamically applied and cannot be bypassed, guaranteeing consistent enforcement across unmanaged devices. Administrators can configure policies by user groups, application types, device categories, and geographic locations. Auditing and logging provide visibility into attempted violations, user activity, and policy effectiveness, supporting compliance monitoring and risk assessment. This approach balances productivity and security by permitting access without exposing sensitive information.

Intune Device Compliance Policies ensure devices meet baseline security requirements such as encryption, antivirus, and OS updates. However, they do not enforce session-level restrictions or prevent downloading, printing, or copying of content on unmanaged devices. Azure AD Password Protection improves account security but does not control session behavior or restrict access. OneDrive Storage Quotas manage storage allocation but do not enforce access restrictions or prevent data exfiltration.

Conditional Access App Control is the only solution that provides automated, session-based, web-only access enforcement, ensuring secure collaboration while protecting sensitive corporate data on unmanaged devices.

Question 209

A company wants to ensure that emails containing sensitive Social Security numbers are automatically encrypted before being sent externally. Users must not bypass the encryption. Which solution should the administrator implement?

Answer: Exchange Mail Flow Rules with Microsoft Purview Sensitivity Labels

Explanation

The first solution offers a proactive, automated mechanism for protecting sensitive Social Security numbers in emails. Exchange Mail Flow Rules analyze outgoing messages, examining headers, body content, and attachments to identify sensitive data patterns, including Social Security numbers. Once such content is detected, Microsoft Purview Sensitivity Labels are automatically applied, enforcing encryption and rights management protections. These protections prevent recipients from forwarding, printing, or copying the email content. Enforcement occurs at the transport layer, ensuring that users cannot bypass the encryption, and guaranteeing the confidentiality of sensitive information.

Administrators can configure rules targeting specific groups or departments, such as Human Resources, Payroll, or Finance, which frequently handle personally identifiable information (PII). Policies can also be tailored by recipients, domains, or message types to optimize enforcement without disrupting routine communications. Logging and reporting features provide visibility into policy enforcement, attempted violations, and user behavior, allowing compliance teams to generate audit reports to demonstrate adherence to privacy regulations, such as GDPR or HIPAA. Automated detection significantly reduces reliance on end-user vigilance, minimizing the risk of accidental exposure.

Microsoft Defender Safe Links Policies protect users from malicious URLs in emails and documents by scanning and rewriting links in real time. While this enhances security against phishing or malware, Safe Links cannot detect Social Security numbers or apply encryption, making it unsuitable for the required scenario.

Exchange Online Journaling Rules capture copies of emails for compliance or archival purposes. While journaling helps with record-keeping and auditing, it does not enforce encryption or prevent recipients from forwarding sensitive emails, leaving original messages potentially exposed.

Microsoft Purview Data Loss Prevention (DLP) Policies can detect sensitive content and trigger alerts or block sending. However, DLP alone may not automatically enforce encryption with rights management protections, and users might still bypass notifications or warnings, reducing its effectiveness as a comprehensive automated solution.

By combining Exchange Mail Flow Rules with Microsoft Purview Sensitivity Labels, organizations achieve automated, non-bypassable encryption for emails containing Social Security numbers. This ensures data remains secure, supports regulatory compliance, and provides consistent enforcement while maintaining user productivity. Audit logs and reports enable monitoring and compliance validation. The approach integrates seamlessly with Microsoft 365 workflows, providing reliable protection for sensitive PII and reducing human error.

Question 210

A company wants to prevent accidental sharing of documents containing financial account numbers in SharePoint and OneDrive. Users should be notified if they attempt to share such content. Which solution should the administrator implement?

A) Microsoft Purview Data Loss Prevention (DLP) Policies
B) Teams Messaging Policies
C) Exchange Mail Flow Rules
D) Intune Device Compliance Policies

Answer: Microsoft Purview Data Loss Prevention (DLP) Policies

Explanation:

The first solution provides an automated, proactive approach to protecting sensitive financial information stored in SharePoint and OneDrive. Microsoft Purview DLP Policies can detect predefined sensitive information types, such as financial account numbers, credit card details, or other regulatory data, across Microsoft 365 services. When a user attempts to share content containing such sensitive information, the DLP policy can trigger a notification explaining the violation, educate the user on compliance requirements, and optionally block the sharing action. This reduces accidental exposure while maintaining workflow efficiency.

DLP policies operate consistently across multiple services, including SharePoint document libraries, OneDrive for Business, Teams channels, and chat messages. This ensures that sensitive financial information is protected regardless of where it resides, whether in a document, spreadsheet, or collaborative workspace. Administrators can configure policies to apply to specific departments, users, or sensitivity levels, providing granular control over enforcement and reducing disruption to regular operations. Customizable policy rules allow organizations to define actions for detected content, such as notifying users, restricting access, or logging events for auditing purposes.

Logging and reporting capabilities are a crucial part of the solution. Every attempted violation, blocked sharing attempt, and user notification is captured in audit logs, providing detailed insights into how sensitive information is being accessed and shared. Compliance teams can generate comprehensive reports to demonstrate adherence to regulatory requirements such as PCI DSS, GDPR, or SOX. These reports are essential during audits, helping organizations show that policies are enforced consistently and effectively.

Teams Messaging Policies focus on controlling functional aspects of collaboration, such as creating chats, managing channels, or deleting messages. While these policies are important for governance, they do not inspect content for sensitive financial information and cannot prevent accidental sharing of sensitive documents. Exchange Mail Flow Rules evaluate email content but do not extend to SharePoint or OneDrive files, which limits their effectiveness in controlling document sharing in collaboration platforms. Intune Device Compliance Policies ensure devices meet baseline security requirements, such as encryption, antivirus protection, and operating system updates, but they do not inspect or restrict the sharing of sensitive content stored in cloud collaboration tools.

Microsoft Purview DLP Policies combine automated detection, real-time notifications, content restriction, and auditing. By enforcing policies at the content level, DLP ensures that sensitive financial data is protected, users are informed about compliance rules, and accidental disclosures are minimized. Unlike reactive methods, DLP policies are proactive and prevent exposure before it occurs. The solution integrates seamlessly into Microsoft 365 environments, allowing organizations to maintain both security and productivity.

Additionally, DLP Policies support policy tips that appear directly in the Microsoft 365 interface, providing immediate feedback to users attempting to share sensitive content. These prompts educate users about organizational policies and the reasons for restrictions, fostering a culture of compliance without interrupting work unnecessarily. Administrators can also set escalation procedures, sending alerts to compliance teams or managers when violations occur, enabling rapid response and remediation.

By deploying Microsoft Purview DLP Policies, organizations achieve comprehensive, automated protection for sensitive financial account numbers stored in SharePoint and OneDrive. This solution ensures that documents containing sensitive data are not accidentally shared, users are notified and educated in real time, and detailed audit logs provide evidence for regulatory compliance. DLP Policies maintain a balance between collaboration and security, allowing employees to work efficiently while ensuring sensitive information remains secure and regulatory obligations are met consistently across the organization.

Microsoft MS-102 Microsoft 365 Administrator Exam Dumps and Practice Test Questions Set 14 Q196-210

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