Microsoft MS-102 Microsoft 365 Administrator Exam Dumps and Practice Test Questions Set 8 Q106-120

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Question 106

A company wants to automatically apply encryption and access restrictions to all Teams meeting recordings that contain confidential product launch information. Users should not have to manually apply labels. Which Microsoft 365 solution should the administrator implement?

A) Microsoft Purview Sensitivity Labels with Auto-Labeling
B) Conditional Access Policies
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Microsoft Purview Sensitivity Labels with Auto-Labeling

Explanation

Confidential product launch information is highly sensitive, and organizations must ensure that it is properly protected to prevent leaks that could compromise competitive advantage or market positioning. Microsoft Purview Sensitivity Labels with Auto-Labeling provides an automated mechanism to classify, encrypt, and restrict access to Teams meeting recordings containing sensitive information. Administrators can define auto-labeling rules based on keywords, metadata, or patterns that identify content related to product launches. When a recording matches the criteria, the sensitivity label is automatically applied, enforcing encryption and restricting access to authorized users only. Usage restrictions, such as blocking downloads, printing, or external sharing, further protect sensitive content while allowing collaboration among authorized personnel.

Conditional Access Policies control access to Microsoft 365 applications based on user identity, device compliance, location, and risk signals. While important for securing access pathways, Conditional Access does not analyze content or automatically apply labels and encryption to Teams recordings. Its primary focus is on controlling who can access resources rather than protecting the content itself.

Intune App Protection Policies enforce security at the application and endpoint level by restricting copy-paste, printing, and saving to unmanaged locations. APP helps protect data on devices but does not detect content in Teams recordings or apply automatic labeling and encryption for sensitive product launch information.

Exchange Online Retention Policies manage content lifecycle by defining retention and deletion schedules. Although essential for compliance and information governance, retention policies do not automatically detect sensitive content or enforce encryption and access restrictions on Teams recordings.

Implementing Microsoft Purview Sensitivity Labels with Auto-Labeling ensures that all Teams meeting recordings containing product launch information are automatically protected without manual intervention. Administrators can monitor labeling activity, refine auto-labeling rules, and generate compliance reports. Users benefit from seamless protection without needing to manually classify content, reducing human error and ensuring consistent application of security policies. Auto-labeling supports regulatory compliance, strengthens governance, and aligns with zero-trust security principles, ensuring that sensitive product launch information remains secure. This automated approach enhances visibility, reduces operational risk, and enables secure collaboration, allowing teams to share insights, presentations, and recordings internally while protecting critical intellectual property from unauthorized access, leakage, or misuse. Organizations can maintain productivity while enforcing robust security measures across Microsoft 365 services.

Question 107

A company wants to prevent users from sharing emails or documents containing confidential sales data externally via Exchange Online, SharePoint, or OneDrive. If a user attempts to share such content, the sharing must be blocked automatically, and the user must be notified. Which Microsoft 365 solution should the administrator implement?

A) Microsoft 365 Data Loss Prevention (DLP) Policies
B) Exchange Online Retention Policies
C) Intune App Protection Policies
D) Conditional Access with Authentication Strengths

Answer: A) Microsoft 365 Data Loss Prevention (DLP) Policies

Explanation:

Confidential sales data, including revenue figures, sales strategies, or client contracts, must be safeguarded to prevent unauthorized access and maintain competitive advantage. Microsoft 365 Data Loss Prevention (DLP) Policies provide automated content inspection and enforcement across Exchange Online, SharePoint, and OneDrive. DLP policies can identify sensitive information such as sales reports, pricing data, or client contracts. When such content is detected, sharing externally is automatically blocked, and the user receives a notification explaining the policy violation. This immediate feedback educates users about proper data handling practices, reduces accidental exposure, and ensures consistent application of security policies.

Exchange Online Retention Policies govern the lifecycle of emails and documents by defining retention or deletion periods. While essential for regulatory compliance and record keeping, retention policies do not detect content in real time and cannot block external sharing of sensitive sales data.

Intune App Protection Policies enforce endpoint-level security by controlling actions like copy-paste, printing, and saving to unmanaged storage. Although APP provides data protection on devices, it does not inspect content in Exchange, SharePoint, or OneDrive and cannot automatically prevent external sharing.

Conditional Access with Authentication Strengths enforces strong authentication methods, including phishing-resistant MFA. While vital for identity protection, it does not analyze content or block sharing of confidential sales information.

Implementing Microsoft 365 DLP Policies ensures that sensitive sales data is automatically protected across multiple platforms. Policies can target specific users, groups, or workloads for granular control. Real-time notifications educate users about policy violations, encouraging secure behavior and reducing repeated mistakes. Administrators gain visibility into incidents, refine detection rules, and generate compliance reports. DLP policies can integrate with sensitivity labels and encryption to provide a layered security strategy, ensuring that sensitive sales data remains protected from accidental or intentional exposure. Automated enforcement reduces the risk of human error, mitigates data leakage, and supports compliance with regulations such as GDPR, SOX, and internal corporate policies. Organizations benefit from secure collaboration, consistent policy enforcement, and strong governance, enabling employees to work efficiently while protecting critical financial and sales information across Microsoft 365 services.

Question 108

A company wants to require global administrators to use phishing-resistant authentication methods, such as FIDO2 security keys, while standard users continue using conventional multi-factor authentication (MFA). Which Microsoft 365 solution allows selective enforcement based on user roles?

A) Conditional Access with Authentication Strengths
B) Microsoft Purview Sensitivity Labels
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Conditional Access with Authentication Strengths

Explanation:

Global administrator accounts are high-value targets for attackers due to their elevated privileges and access to sensitive organizational resources. Conditional Access with Authentication Strengths in Azure Active Directory enables selective enforcement of authentication policies based on user roles or groups. For global administrators, phishing-resistant authentication methods, such as FIDO2 security keys, can be required, while standard users continue using conventional MFA methods such as authenticator app notifications or SMS codes. This approach ensures strong protection for high-risk accounts without impacting productivity for standard users.

Microsoft Purview Sensitivity Labels focus on content classification and protection through encryption and access restrictions. While useful for securing documents and emails, sensitivity labels do not enforce authentication methods or differentiate between user roles.

Intune App Protection Policies secure corporate data within managed applications by restricting actions such as copy-paste, printing, and saving to unmanaged locations. APP does not enforce MFA for privileged accounts or provide role-based authentication policies.

Exchange Online Retention Policies define the lifecycle of emails and documents, including retention and deletion schedules. Retention policies do not control authentication methods or enforce MFA for privileged users.

Conditional Access with Authentication Strengths provides automated, role-based enforcement of strong authentication, aligning with zero-trust principles. Policies are evaluated during sign-in, ensuring compliance for high-risk accounts. Administrators can monitor adherence, detect anomalies, and adjust policies as needed. Automated enforcement reduces the risk of global administrator account compromise, protecting critical systems and sensitive data while maintaining usability for standard users. This solution supports regulatory compliance, strengthens identity protection, and mitigates phishing and credential theft. By integrating Conditional Access with Authentication Strengths, organizations achieve scalable, automated protection for high-privilege accounts, ensuring consistent security across Microsoft 365 services while enabling secure and efficient operations.

Question 109

A company wants to automatically apply encryption and access restrictions to all OneDrive documents containing sensitive research information. Users should not have to manually apply labels. Which Microsoft 365 solution should the administrator implement?

A) Microsoft Purview Sensitivity Labels with Auto-Labeling
B) Conditional Access Policies
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Microsoft Purview Sensitivity Labels with Auto-Labeling

Explanation:

Sensitive research information is highly valuable and must be safeguarded against unauthorized access. Microsoft Purview Sensitivity Labels with Auto-Labeling allows automatic classification, encryption, and access restriction for OneDrive documents containing sensitive content. Administrators can configure rules based on keywords, patterns, or metadata that identify research information. When a document matches the criteria, the sensitivity label is automatically applied, enforcing encryption and restricting access to authorized personnel. Usage restrictions prevent downloading, printing, or sharing externally, mitigating the risk of accidental exposure or data leakage while allowing collaboration among approved users.

Conditional Access Policies control access to Microsoft 365 applications based on user identity, device compliance, and risk signals. While critical for access security, Conditional Access does not inspect content, apply encryption, or enforce labeling for documents in OneDrive.

Intune App Protection Policies secure data within managed applications at the device level by controlling copy-paste, printing, and saving to personal storage. Although APP enhances endpoint security, it does not detect content or automatically label documents in OneDrive.

Exchange Online Retention Policies manage document lifecycle, including retention and deletion schedules. Retention policies do not protect content in real time or enforce encryption and access restrictions for sensitive research information.

By implementing Microsoft Purview Sensitivity Labels with Auto-Labeling, organizations ensure that all OneDrive documents containing research information are automatically protected. Administrators can monitor labeling activity, refine rules, and generate compliance reports. Users benefit from seamless protection without manual intervention, reducing human error and maintaining productivity. Auto-labeling supports governance, compliance, and zero-trust security principles, ensuring research data remains confidential. This automated approach enhances visibility, reduces operational risk, and enables secure collaboration, allowing teams to share research documents internally while preventing unauthorized access, misuse, or leakage. Integration across Microsoft 365 workloads provides consistent security enforcement, enabling organizations to protect valuable intellectual property while maintaining productivity and collaboration efficiency.

Question 110

A company wants to automatically classify and encrypt all SharePoint Online documents that contain intellectual property (IP) related to new product designs. Users should not have to manually apply labels. Which Microsoft 365 solution should the administrator implement?

A) Microsoft Purview Sensitivity Labels with Auto-Labeling
B) Conditional Access Policies
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Microsoft Purview Sensitivity Labels with Auto-Labeling

Explanation:

Intellectual property (IP) related to new product designs is highly sensitive and crucial for maintaining competitive advantage. Microsoft Purview Sensitivity Labels with Auto-Labeling offers automated mechanisms to detect, classify, and protect such content stored in SharePoint Online. Administrators can define auto-labeling rules based on keywords, document types, or metadata that signify IP content. Once content meets the defined criteria, the sensitivity label is automatically applied, enforcing encryption and access restrictions to authorized personnel only. This approach ensures consistent protection without relying on users to manually apply labels, which reduces human error and improves compliance with internal governance and industry regulations.

Conditional Access Policies are primarily focused on controlling access to Microsoft 365 applications based on user identity, device compliance, and risk assessment. While they are essential for ensuring secure access pathways, Conditional Access does not analyze the content of SharePoint documents, nor can it automatically encrypt or apply access restrictions at the document level.

Intune App Protection Policies (APP) secure corporate data within managed applications on endpoints by restricting actions such as copy-paste, printing, or saving to personal storage. APP provides strong protection for data on devices but does not detect intellectual property within SharePoint Online or automatically apply sensitivity labels to enforce encryption and access restrictions.

Exchange Online Retention Policies are used to manage the lifecycle of emails and documents by defining retention and deletion schedules. Although retention policies support compliance and data governance, they do not inspect content for sensitive IP, nor can they automatically encrypt or restrict access to documents.

Implementing Microsoft Purview Sensitivity Labels with Auto-Labeling ensures that all documents containing new product design IP are automatically protected. Administrators can monitor labeling activity, refine auto-labeling rules, and generate compliance reports to verify effectiveness. Users benefit from seamless protection without manual intervention, which minimizes mistakes and enforces consistent application of organizational policies. Auto-labeling strengthens governance, supports regulatory compliance, and aligns with zero-trust security principles, ensuring that sensitive IP remains protected. Automated labeling enhances visibility, mitigates operational risk, and enables secure collaboration while preventing unauthorized access, leakage, or misuse. Integration across Microsoft 365 workloads provides unified policy enforcement, allowing teams to collaborate securely without exposing critical intellectual property. This solution helps organizations maintain competitive advantage, reduce the risk of industrial espionage, and ensure that IP is safeguarded throughout its lifecycle within SharePoint Online.

Question 111

A company wants to prevent users from sharing emails or documents containing confidential financial data externally via Exchange Online, SharePoint, or OneDrive. If a user attempts to share such content, the sharing must be blocked automatically, and the user must be notified. Which Microsoft 365 solution should the administrator implement?

A) Microsoft 365 Data Loss Prevention (DLP) Policies
B) Exchange Online Retention Policies
C) Intune App Protection Policies
D) Conditional Access with Authentication Strengths

Answer: A) Microsoft 365 Data Loss Prevention (DLP) Policies

Explanation:

Protecting confidential financial data is critical for organizations to ensure compliance with financial regulations, maintain stakeholder trust, and prevent unauthorized disclosure of sensitive information. Microsoft 365 Data Loss Prevention (DLP) Policies provide automated mechanisms to inspect content, enforce protection rules, and notify users of policy violations across Exchange Online, SharePoint, and OneDrive. DLP policies can detect sensitive financial data such as bank account numbers, financial statements, and payroll information. When detected, external sharing is automatically blocked, and the user receives a notification explaining the policy violation. This proactive approach minimizes accidental disclosure and educates users on secure handling of financial content.

Exchange Online Retention Policies define the lifecycle of emails and documents, specifying retention and deletion periods for compliance and governance purposes. While retention policies are essential for regulatory adherence, they do not detect sensitive financial data in real time or prevent external sharing. Their primary function is content preservation rather than proactive protection.

Intune App Protection Policies (APP) secure corporate data at the application and endpoint level by controlling actions like copy-paste, printing, and saving to unmanaged locations. Although APP provides protection for corporate data on devices, it does not detect financial content in Exchange, SharePoint, or OneDrive, nor can it automatically block sharing.

Conditional Access with Authentication Strengths enforces strong authentication methods, including phishing-resistant multi-factor authentication, to secure user sign-ins. While important for identity protection, it does not analyze content or prevent external sharing of confidential financial data.

Implementing Microsoft 365 DLP Policies ensures that sensitive financial data is automatically protected across multiple workloads. Policies can be scoped to specific users, groups, or locations, providing granular control. Real-time notifications educate users about policy violations and encourage secure behavior, reducing repeated mistakes. Administrators can monitor policy incidents, refine detection rules, and generate compliance reports. DLP policies integrate with sensitivity labels and encryption to provide layered protection for financial data, ensuring confidentiality and regulatory compliance. Automated enforcement mitigates the risk of human error, prevents data leakage, and safeguards the organization against regulatory penalties. Organizations benefit from secure collaboration, consistent policy enforcement, and strong governance, enabling employees to share information internally while protecting sensitive financial data from unauthorized access. DLP enhances visibility, accountability, and operational efficiency while maintaining secure workflows across Microsoft 365 services.

Question 112

A) Conditional Access with Authentication Strengths
B) Microsoft Purview Sensitivity Labels
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Conditional Access with Authentication Strengths

Explanation:

Global administrator accounts are high-value targets for attackers because they have elevated privileges and access to critical systems and data. Conditional Access with Authentication Strengths in Azure Active Directory allows selective enforcement of authentication policies based on user roles or groups. Administrators can configure policies requiring global administrators to use phishing-resistant methods, such as FIDO2 security keys, while standard users continue using conventional MFA methods, including authenticator app notifications or SMS codes. This ensures strong protection for high-risk accounts without affecting usability for standard users.

Microsoft Purview Sensitivity Labels focus on content classification and protection through encryption and access restrictions. Sensitivity labels are designed to secure documents and emails, but they do not enforce authentication methods or differentiate between user roles.

Intune App Protection Policies secure corporate data at the endpoint level by controlling actions such as copy-paste, printing, and saving to unmanaged locations. APP does not provide authentication enforcement or role-based MFA policies.

Exchange Online Retention Policies manage the lifecycle of emails and documents by defining retention and deletion schedules. Retention policies do not control authentication or MFA, nor can they selectively enforce stronger protection for privileged accounts.

Conditional Access with Authentication Strengths allows automated, role-based enforcement of strong authentication in alignment with zero-trust security principles. Policies are evaluated at sign-in to ensure compliance for high-risk accounts. Administrators can monitor adherence, detect anomalies, and adjust policies as needed. Automated enforcement reduces the risk of global administrator account compromise, protecting critical systems and sensitive data while maintaining usability for standard users. This solution integrates with Azure AD and provides scalable, automated protection for high-privilege accounts, ensuring consistent security across Microsoft 365 services. Organizations can maintain regulatory compliance, mitigate phishing and credential attacks, and protect critical administrative resources while enabling secure operations.

Question 113

A company wants to automatically apply encryption and access restrictions to all OneDrive documents containing sensitive engineering schematics. Users should not have to manually apply labels. Which Microsoft 365 solution should the administrator implement?

A) Microsoft Purview Sensitivity Labels with Auto-Labeling
B) Conditional Access Policies
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Microsoft Purview Sensitivity Labels with Auto-Labeling

Explanation:

Engineering schematics are highly sensitive intellectual property that requires protection to prevent unauthorized access, tampering, or leaks. Microsoft Purview Sensitivity Labels with Auto-Labeling allows administrators to automatically classify, encrypt, and restrict access to OneDrive documents that contain engineering schematics. Auto-labeling rules can be configured based on file types, keywords, or metadata indicative of schematics, ensuring that sensitive content is identified and protected without requiring manual user intervention. The sensitivity label enforces encryption and defines access permissions, limiting document access to authorized users only, and may also restrict actions such as downloading, copying, or sharing externally. This automated approach reduces human error and guarantees consistent application of organizational security policies.

Conditional Access Policies control access to Microsoft 365 applications based on user identity, device compliance, and risk signals. While essential for securing access paths, Conditional Access does not analyze content within OneDrive files, nor can it automatically apply encryption or access restrictions. Its focus is on authentication and device compliance rather than protecting content directly.

Intune App Protection Policies secure data within managed applications at the device level by restricting operations such as copy-paste, printing, or saving to personal storage. Although APP enhances device-level security, it does not inspect OneDrive content, nor can it automatically detect engineering schematics to apply labels or encryption.

Exchange Online Retention Policies manage content lifecycle by specifying retention and deletion schedules. While important for compliance, retention policies do not detect sensitive content, automatically apply encryption, or enforce access restrictions in real time.

By implementing Microsoft Purview Sensitivity Labels with Auto-Labeling, organizations can ensure that all OneDrive documents containing engineering schematics are automatically protected. Administrators can monitor labeling activity, refine auto-labeling rules, and generate compliance reports to ensure policies are enforced effectively. Users benefit from seamless protection without manual effort, reducing the likelihood of accidental exposure. Automated labeling aligns with governance frameworks, regulatory compliance, and zero-trust principles, safeguarding sensitive engineering information while enabling secure collaboration. Organizations maintain control over intellectual property, prevent data leaks, and reduce operational risk. Auto-labeling ensures consistent enforcement across OneDrive and other Microsoft 365 workloads, providing visibility into content protection and enhancing accountability. This automated solution protects high-value engineering schematics from unauthorized access, maintains productivity, and supports a secure collaboration environment. Integration with sensitivity labels and encryption strengthens compliance and operational security while ensuring that OneDrive documents containing critical schematics are consistently protected throughout their lifecycle.

Question 114

A company wants to prevent users from sharing emails or documents containing confidential marketing strategies externally via Exchange Online, SharePoint, or OneDrive. If a user attempts to share such content, the sharing must be blocked automatically, and the user must be notified. Which Microsoft 365 solution should the administrator implement?

A) Microsoft 365 Data Loss Prevention (DLP) Policies
B) Exchange Online Retention Policies
C) Intune App Protection Policies
D) Conditional Access with Authentication Strengths

Answer: A) Microsoft 365 Data Loss Prevention (DLP) Policies

Explanation:

Marketing strategies, including campaign plans, market research, and competitive intelligence, are highly sensitive and must be protected to maintain organizational competitiveness. Microsoft 365 Data Loss Prevention (DLP) Policies provide automated inspection and enforcement of content across Exchange Online, SharePoint, and OneDrive. DLP policies can identify sensitive marketing information using predefined sensitive information types, keywords, or patterns. When detected, sharing externally is automatically blocked, and the user receives a notification explaining the policy violation. This ensures confidential marketing data is not inadvertently exposed while educating users on proper data handling practices, reinforcing secure behavior.

Exchange Online Retention Policies define the lifecycle of emails and documents, specifying how long content is retained or deleted. While essential for compliance and recordkeeping, retention policies do not analyze content for sensitive marketing information in real time and cannot prevent external sharing.

Intune App Protection Policies secure corporate data at the device level by restricting operations such as copy-paste, printing, or saving to unmanaged storage. Although APP enhances endpoint security, it does not detect sensitive marketing content in Microsoft 365 workloads and cannot automatically enforce restrictions on sharing.

Conditional Access with Authentication Strengths enforces strong authentication and phishing-resistant multi-factor authentication. While important for identity protection, Conditional Access does not inspect content or prevent sharing of confidential marketing strategies externally.

Implementing Microsoft 365 DLP Policies ensures that sensitive marketing strategies are automatically protected across Microsoft 365 services. Policies can be scoped to users, groups, or workloads to provide granular control. Real-time notifications educate users about policy violations, encouraging secure behavior and reducing repeated mistakes. Administrators can monitor incidents, refine detection rules, and generate compliance reports. DLP policies can integrate with sensitivity labels and encryption to provide layered protection, ensuring marketing strategies remain confidential and regulatory requirements are met. Automated enforcement reduces human error, mitigates data leakage, and enhances governance. Organizations benefit from secure collaboration, consistent application of policies, and protection of competitive intelligence. DLP provides visibility into potential risk events, allowing proactive mitigation and robust information governance across Exchange Online, SharePoint, and OneDrive. This solution allows employees to collaborate effectively while protecting sensitive marketing strategies from unauthorized access, leaks, or misuse, maintaining both operational efficiency and data security.

Question 115

A) Conditional Access with Authentication Strengths
B) Microsoft Purview Sensitivity Labels
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Conditional Access with Authentication Strengths

Explanation:

Global administrator accounts are prime targets for cyberattacks due to their elevated privileges and access to critical organizational resources. Conditional Access with Authentication Strengths in Azure Active Directory enables selective enforcement of authentication policies based on user roles or groups. By configuring policies for global administrators, phishing-resistant authentication methods such as FIDO2 security keys can be required, while standard users continue using conventional MFA methods like authenticator app notifications or SMS codes. This approach strengthens security for high-risk accounts while preserving usability for standard users.

Microsoft Purview Sensitivity Labels focus on content classification and protection by applying encryption and access restrictions. While effective for securing documents and emails, sensitivity labels do not enforce authentication methods or differentiate between user roles.

Intune App Protection Policies secure corporate data at the endpoint level by controlling actions such as copy-paste, printing, and saving to unmanaged storage. APP does not provide authentication enforcement or role-based MFA policies.

Exchange Online Retention Policies manage the lifecycle of emails and documents through retention and deletion schedules. Retention policies do not enforce authentication or MFA for high-privilege accounts.

Conditional Access with Authentication Strengths provides automated, role-based enforcement of strong authentication, supporting zero-trust security principles. Policies are evaluated during sign-in to ensure compliance for high-risk accounts. Administrators can monitor adherence, detect anomalies, and modify policies as needed. Automated enforcement reduces the likelihood of global administrator account compromise, protecting critical systems and sensitive data while maintaining usability for standard users. This solution integrates seamlessly with Azure AD, providing scalable, automated protection for privileged accounts. Organizations can maintain regulatory compliance, mitigate phishing and credential theft, and protect sensitive administrative resources while enabling secure operations. Role-based conditional access ensures consistent security enforcement across Microsoft 365 services, strengthening identity protection, and reducing operational risk for critical accounts.

Question 116

A company wants to automatically classify and encrypt all Teams chat messages that contain sensitive intellectual property (IP) information. Users should not have to manually apply labels. Which Microsoft 365 solution should the administrator implement?

A) Microsoft Purview Sensitivity Labels with Auto-Labeling
B) Conditional Access Policies
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Microsoft Purview Sensitivity Labels with Auto-Labeling

Explanation:

Intellectual property (IP) is one of the most critical assets of any organization, and protecting it from unauthorized access or leakage is essential for maintaining competitive advantage and safeguarding strategic initiatives. Microsoft Purview Sensitivity Labels with Auto-Labeling provides an automated method to classify, encrypt, and enforce access restrictions on Teams chat messages containing sensitive IP information. Administrators can configure rules that automatically detect content based on keywords, patterns, or metadata associated with IP. When a message matches these rules, a sensitivity label is applied, enforcing encryption and restricting access to authorized personnel only, ensuring that sensitive content is never inadvertently exposed.

Conditional Access Policies primarily focus on controlling access to Microsoft 365 applications based on user identity, device compliance, or risk. While they provide critical protection at the access level, they do not analyze the content of Teams messages nor apply encryption or access restrictions to the content itself. Their purpose is to secure entry points rather than protect the data directly.

Intune App Protection Policies (APP) secure data at the application and device level by restricting actions such as copy-paste, printing, or saving corporate data to unmanaged storage. While APP strengthens endpoint security, it does not inspect the content of Teams messages and cannot automatically detect and classify sensitive IP information to enforce encryption or access restrictions.

Exchange Online Retention Policies manage the lifecycle of emails and documents by defining retention and deletion schedules. Retention policies are essential for compliance but do not provide real-time content protection, detection, or encryption for Teams chat messages.

Implementing Microsoft Purview Sensitivity Labels with Auto-Labeling ensures that all Teams chat messages containing IP are automatically protected without requiring manual intervention from users. Administrators can monitor labeling activity, refine detection rules, and generate compliance reports to ensure consistent enforcement. Users benefit from seamless protection, which reduces the risk of accidental exposure and maintains productivity. Auto-labeling aligns with governance frameworks, regulatory compliance, and zero-trust security principles, safeguarding sensitive IP while enabling secure collaboration. This automated approach ensures that content is protected across Microsoft 365 services, including Teams, Exchange, SharePoint, and OneDrive. Organizations gain visibility into protected content, mitigate operational risk, and strengthen accountability. By automating classification and protection, the organization ensures that its most valuable assets—intellectual property—remain secure from unauthorized access, misuse, or leakage while maintaining an efficient and collaborative work environment. Integration with encryption and access restrictions provides layered protection, enhancing compliance and operational security while protecting IP throughout its lifecycle.

Question 117

A company wants to prevent users from sharing emails or documents containing confidential HR information externally via Exchange Online, SharePoint, or OneDrive. If a user attempts to share such content, the sharing must be blocked automatically, and the user must be notified. Which Microsoft 365 solution should the administrator implement?

A) Microsoft 365 Data Loss Prevention (DLP) Policies
B) Exchange Online Retention Policies
C) Intune App Protection Policies
D) Conditional Access with Authentication Strengths

Answer: A) Microsoft 365 Data Loss Prevention (DLP) Policies

Explanation:

Confidential HR information, including employee records, payroll, and benefits data, must be protected to maintain privacy, comply with labor regulations, and prevent unauthorized access. Microsoft 365 Data Loss Prevention (DLP) Policies offer automated mechanisms to identify sensitive HR content and enforce protection across Exchange Online, SharePoint, and OneDrive. DLP policies can detect data such as social security numbers, employee identification numbers, and payroll information. When such content is detected, sharing externally is automatically blocked, and the user is notified about the policy violation. This approach not only enforces protection but also educates users on proper handling of sensitive information, reducing accidental exposure and reinforcing compliance with regulatory requirements.

Exchange Online Retention Policies define content lifecycle rules, including retention and deletion schedules. While essential for compliance and data governance, retention policies do not detect sensitive HR information in real time and cannot prevent external sharing. Their focus is on ensuring records are retained or deleted according to regulatory or organizational requirements, not on preventing data leakage.

Intune App Protection Policies (APP) provide endpoint-level data security by controlling actions like copy-paste, printing, or saving corporate data to unmanaged storage. While APP secures data on devices, it does not inspect HR content in Exchange Online, SharePoint, or OneDrive, nor can it automatically block external sharing based on content sensitivity.

Conditional Access with Authentication Strengths enhances identity security by enforcing strong authentication and phishing-resistant MFA. While this strengthens account security, it does not inspect content or prevent unauthorized sharing of sensitive HR information.

Implementing Microsoft 365 DLP Policies ensures that sensitive HR content is automatically protected across Microsoft 365 services. Policies can be scoped to specific users, groups, or workloads to provide granular control. Real-time notifications educate users about policy violations, encouraging secure behavior and compliance. Administrators gain visibility into incidents, refine detection rules, and generate compliance reports. DLP policies can integrate with sensitivity labels and encryption for additional protection, creating a layered security approach. Automated enforcement reduces human error, mitigates the risk of data leakage, and strengthens organizational governance. Employees can collaborate securely without inadvertently exposing HR data, ensuring both operational efficiency and regulatory compliance. Organizations benefit from increased visibility, accountability, and risk reduction while protecting sensitive HR information from unauthorized access or misuse. The solution maintains confidentiality, operational continuity, and compliance across Exchange Online, SharePoint, and OneDrive, providing a secure framework for handling confidential HR content.

Question 118

A) Conditional Access with Authentication Strengths
B) Microsoft Purview Sensitivity Labels
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Conditional Access with Authentication Strengths

Explanation:

Global administrator accounts hold elevated privileges and are critical to securing Microsoft 365 environments. Conditional Access with Authentication Strengths allows administrators to enforce selective, role-based authentication policies. By configuring policies for global administrators, phishing-resistant authentication methods, such as FIDO2 security keys, can be mandated, while standard users continue using conventional MFA methods like authenticator app notifications or SMS. This ensures that high-risk accounts are strongly protected without disrupting normal operations for standard users.

Microsoft Purview Sensitivity Labels secure content by applying classification, encryption, and access restrictions. While essential for protecting documents and emails, sensitivity labels do not enforce authentication or MFA policies for users based on roles.

Intune App Protection Policies provide endpoint-level security by controlling actions like copy-paste, printing, or saving to unmanaged locations. APP does not enforce authentication methods or role-based policies for privileged users.

Exchange Online Retention Policies manage email and document lifecycle, specifying retention or deletion schedules. They do not enforce authentication or provide role-based MFA enforcement for global administrators.

Conditional Access with Authentication Strengths automates enforcement of strong authentication policies aligned with zero-trust security principles. Policies are evaluated during sign-in, ensuring high-risk accounts comply with phishing-resistant authentication requirements. Administrators can monitor adherence, detect anomalies, and adjust policies as needed. Automated enforcement mitigates the risk of compromise of global administrator accounts, protecting critical systems and sensitive data while maintaining usability for standard users. This solution integrates with Azure AD and provides scalable protection for high-privilege accounts. Organizations maintain regulatory compliance, reduce the risk of phishing and credential theft, and protect sensitive administrative resources while enabling secure operations. Role-based enforcement ensures consistent security for high-value accounts, strengthening identity protection and operational security across Microsoft 365 services.

Question 119

A company wants to automatically classify and encrypt all SharePoint Online documents containing proprietary research data. Users should not have to manually apply labels. Which Microsoft 365 solution should the administrator implement?

A) Microsoft Purview Sensitivity Labels with Auto-Labeling
B) Conditional Access Policies
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Microsoft Purview Sensitivity Labels with Auto-Labeling

Explanation:

Proprietary research data represents highly valuable intellectual property that must be protected against unauthorized access, leaks, or misuse. Microsoft Purview Sensitivity Labels with Auto-Labeling provides a mechanism to automatically detect, classify, and protect SharePoint Online documents containing such sensitive content. Administrators can define rules that identify proprietary research based on metadata, keywords, or document patterns. When a document matches these rules, a sensitivity label is automatically applied, enforcing encryption and restricting access to authorized users. This automation reduces reliance on users to manually label content, minimizing human error and ensuring consistent application of protection policies across the organization.

Conditional Access Policies focus on controlling access to Microsoft 365 applications based on factors like user identity, device compliance, and risk assessment. While they secure access paths, they do not inspect document content nor apply encryption or access restrictions based on the sensitivity of the document itself. Their scope is authentication and authorization, not content protection.

Intune App Protection Policies (APP) secure corporate data at the device and application level by controlling actions such as copy-paste, printing, or saving to unmanaged storage. Although APP strengthens endpoint security, it does not automatically classify or label SharePoint documents containing proprietary research data. It cannot enforce encryption or restrict access based on document content.

Exchange Online Retention Policies define the lifecycle of emails and documents, including retention and deletion schedules. Retention policies are crucial for compliance but do not provide real-time content protection, classification, or encryption. They ensure that content is preserved or deleted per regulatory requirements rather than preventing exposure of sensitive research data.

Implementing Microsoft Purview Sensitivity Labels with Auto-Labeling ensures all proprietary research documents in SharePoint Online are consistently protected without user intervention. Administrators can monitor labeling activity, adjust rules as needed, and generate compliance reports. Users benefit from seamless protection, reducing accidental exposure and maintaining productivity. Auto-labeling aligns with regulatory compliance and zero-trust security principles, ensuring that research data is protected while enabling secure collaboration. The automated enforcement enhances governance, reduces operational risk, and provides visibility into sensitive content. By applying encryption and access restrictions automatically, the organization safeguards critical intellectual property from unauthorized access, leakage, or misuse while maintaining efficiency in collaboration and knowledge sharing. This approach provides a unified, scalable method for protecting proprietary research data across Microsoft 365 services, integrating classification, protection, and compliance in a single automated solution.

Question 120

A company wants to prevent users from sharing emails or documents containing confidential legal information externally via Exchange Online, SharePoint, or OneDrive. If a user attempts to share such content, the sharing must be blocked automatically, and the user must be notified. Which Microsoft 365 solution should the administrator implement?

A) Microsoft 365 Data Loss Prevention (DLP) Policies
B) Exchange Online Retention Policies
C) Intune App Protection Policies
D) Conditional Access with Authentication Strengths

Answer: A) Microsoft 365 Data Loss Prevention (DLP) Policies

Explanation:

Confidential legal information, including contracts, litigation documents, and privileged communications, requires strict protection to maintain client confidentiality and comply with legal and regulatory obligations. Microsoft 365 Data Loss Prevention (DLP) Policies provide automated content inspection and enforcement across Exchange Online, SharePoint, and OneDrive. DLP policies can identify legal information using sensitive information types, keywords, or patterns. When such content is detected, external sharing is automatically blocked, and the user is notified of the policy violation. This immediate feedback educates users about proper handling of sensitive legal content, reduces accidental exposure, and ensures consistent application of organizational policies.

Exchange Online Retention Policies manage content lifecycle, specifying retention or deletion schedules for emails and documents. While crucial for compliance, retention policies do not detect sensitive legal content in real time and cannot prevent external sharing. Their focus is recordkeeping rather than proactive data protection.

Intune App Protection Policies secure corporate data on endpoints by controlling actions such as copy-paste, printing, or saving to unmanaged storage. APP enhances device-level security but does not analyze content within Exchange, SharePoint, or OneDrive, nor can it automatically block sharing of sensitive legal information.

Conditional Access with Authentication Strengths strengthens account security through strong authentication methods and phishing-resistant MFA. While important for identity protection, it does not inspect content or prevent unauthorized sharing of sensitive legal documents.

Implementing Microsoft 365 DLP Policies ensures that sensitive legal content is automatically protected across multiple workloads. Administrators can apply policies to specific users, groups, or content locations for granular control. Real-time notifications educate users about policy violations, reducing repeated mistakes and promoting secure handling of sensitive information. DLP policies can integrate with sensitivity labels and encryption, creating layered protection for legal content. Automated enforcement minimizes human error, mitigates risk of data leakage, and enhances governance. Organizations benefit from secure collaboration, consistent policy enforcement, and compliance with legal and regulatory requirements. By preventing unauthorized external sharing, DLP policies protect client confidentiality, maintain operational integrity, and reduce potential legal and reputational risks. They provide administrators with visibility into incidents, allow refinement of detection rules, and generate compliance reports, ensuring that sensitive legal data is managed effectively and securely across Exchange Online, SharePoint, and OneDrive.

Microsoft MS-102 Microsoft 365 Administrator Exam Dumps and Practice Test Questions Set 8 Q106-120

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