Microsoft MS-102 Microsoft 365 Administrator Exam Dumps and Practice Test Questions Set 5 Q61-75

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Question 61

A company wants to ensure that Teams meeting recordings containing sensitive employee data are automatically labeled and encrypted. Users should not have to manually classify content, and access must be restricted based on group membership. Which Microsoft 365 solution should the administrator implement?

A) Microsoft Purview Sensitivity Labels with Auto-Labeling
B) Conditional Access with Authentication Strengths
C) Intune Device Compliance Policies
D) Exchange Online Retention Policies

Answer: A) Microsoft Purview Sensitivity Labels with Auto-Labeling

Explanation:

Organizations face the challenge of protecting sensitive information shared in Teams meetings, including recordings that may contain employee data or confidential discussions. Manually classifying each recording is time-consuming and prone to errors, so an automated solution is necessary. Microsoft Purview Sensitivity Labels with auto-labeling allow administrators to define rules that detect sensitive content based on keywords, patterns, or metadata. Once sensitive data is detected in a Teams recording, the label is automatically applied, enforcing encryption and restricting access according to preconfigured policies.

Conditional Access with Authentication Strengths focuses on controlling which authentication methods users must use based on roles or risk levels. While it strengthens identity security, it does not classify or encrypt content within Teams recordings and cannot enforce access restrictions based on the content itself.

Intune Device Compliance Policies evaluate the security posture of devices before granting access to Microsoft 365 resources. While important for endpoint security, these policies do not inspect content or apply labels for encryption and access control, and they cannot automate protection for Teams recordings.

Exchange Online Retention Policies manage the lifecycle of email messages and documents, defining how long items are preserved or deleted. These policies do not classify or encrypt content in Teams recordings, and they cannot restrict access based on sensitive content detection.

By deploying Microsoft Purview Sensitivity Labels with auto-labeling, organizations can automatically classify and encrypt Teams meeting recordings. Access restrictions can be applied based on group membership or user roles, ensuring only authorized personnel can view sensitive content. Administrators can monitor labeling activity, generate compliance reports, and refine auto-labeling rules over time. This approach ensures consistent protection without burdening end users, aligns with zero-trust principles, and reduces the risk of data leaks or unauthorized access to sensitive information. Auto-labeling also scales across the organization, ensuring that as more recordings are created, they are consistently protected according to corporate policies. This automated and integrated approach simplifies compliance management, enhances security, and supports productivity by allowing secure collaboration without manual intervention.

Question 62

A company wants to enforce that only devices managed by Intune can access SharePoint Online and OneDrive. Users on unmanaged devices must be blocked from access. Which Microsoft 365 solution should the administrator implement?

A) Conditional Access with Device Compliance Policies
B) Intune App Protection Policies
C) Exchange Online Retention Policies
D) Microsoft Purview Sensitivity Labels

Answer: A) Conditional Access with Device Compliance Policies

Explanation :

Ensuring that only managed devices can access SharePoint Online and OneDrive is critical for protecting corporate data in a zero-trust environment. Conditional Access with device compliance policies integrates Azure AD with Intune to evaluate whether devices meet organizational security requirements before granting access. Compliance policies can check parameters such as encryption, antivirus status, operating system version, and security baselines. Conditional Access evaluates these signals during sign-in and grants access only if the device is compliant, effectively blocking unmanaged or non-compliant devices.

Intune App Protection Policies enforce data handling rules within managed apps, such as restricting copy-paste or preventing data from being saved locally. While they protect corporate data within apps, they do not block access to SharePoint or OneDrive based on device enrollment or compliance status.

Exchange Online Retention Policies define how long email and document content is preserved or deleted. These policies do not enforce access restrictions based on device compliance or prevent unmanaged devices from accessing SharePoint or OneDrive.

Microsoft Purview Sensitivity Labels classify and protect content by applying encryption and access restrictions. Labels operate at the data layer and do not evaluate device compliance during sign-in. They cannot prevent access based on whether a device is managed or unmanaged.

By implementing Conditional Access with Device Compliance Policies, organizations can enforce that only Intune-managed devices can access corporate data in SharePoint and OneDrive. Non-compliant devices are blocked, preventing potential data leaks and enforcing security policies at the point of access. Administrators can create granular rules for specific user groups, locations, and applications, providing flexibility while maintaining strong security controls. Continuous monitoring and reporting allow visibility into device compliance trends, sign-in attempts from unmanaged devices, and policy effectiveness. This integrated solution enforces a zero-trust approach, ensuring secure access without disrupting productivity for users on compliant devices. Automated enforcement reduces the need for manual intervention, provides real-time security assessments, and aligns with regulatory and organizational compliance requirements.

Question 63

A company wants to prevent users from sharing files containing social security numbers externally via OneDrive, SharePoint, or Teams. If a user attempts to share such files, sharing must be blocked automatically, and the user should receive a notification explaining the policy. Which Microsoft 365 feature should the administrator configure?

A) Microsoft 365 Data Loss Prevention (DLP) Policies
B) Exchange Online Retention Policies
C) Intune App Protection Policies
D) Conditional Access with Authentication Strengths

Answer: A) Microsoft 365 Data Loss Prevention (DLP) Policies

Explanation:

Protecting sensitive information, such as social security numbers, is essential for regulatory compliance and preventing data breaches. Microsoft 365 Data Loss Prevention (DLP) Policies provide automated detection, protection, and notification mechanisms across OneDrive, SharePoint, and Teams. DLP scans file content for predefined sensitive information types, including social security numbers, financial information, and other personally identifiable information. When a policy detects sensitive content, it can block external sharing automatically and notify the user through policy tips explaining why the action was blocked.

Exchange Online Retention Policies manage the lifecycle of emails and documents, specifying how long items are retained or deleted. Retention policies do not inspect content for sensitive information, nor can they block sharing based on content detection. They operate at the data retention level, not at the access control or sharing level.

Intune App Protection Policies control data handling within managed apps on devices, such as preventing copy-paste or downloads. While they protect data on endpoints, they do not inspect content in files stored in OneDrive, SharePoint, or Teams, nor do they block sharing based on content detection.

Conditional Access with Authentication Strengths enforces specific authentication methods based on user roles or risk levels. While this strengthens identity security, it does not analyze content for sensitive information or prevent files from being shared externally.

Implementing Microsoft 365 DLP Policies allows organizations to automatically detect files containing social security numbers and prevent unauthorized sharing. Users receive immediate notifications explaining policy violations, educating them about secure handling of sensitive information. Administrators can monitor incidents in real time, refine policies, and generate reports to ensure compliance with regulatory requirements such as GDPR or CCPA. DLP policies can be configured to apply to specific users, groups, or workloads, providing granular control and reducing the risk of accidental data exposure. By integrating DLP with sensitivity labels and encryption, organizations can enforce multi-layered protection, ensuring sensitive data remains secure across collaboration platforms while enabling productivity. The automated enforcement, user notifications, and reporting capabilities make DLP a comprehensive solution for protecting sensitive information in Microsoft 365.

Question 64

A company wants to ensure that users can access Microsoft 365 apps only from devices that are compliant with security policies and are accessing the apps from specific geographic locations. If the conditions are not met, access should be blocked. Which Microsoft 365 feature should the administrator configure?

A) Conditional Access Policies
B) Microsoft Purview Sensitivity Labels
C) Exchange Online Retention Policies
D) Intune App Protection Policies

Answer: A) Conditional Access Policies

Explanation

Organizations increasingly need to enforce granular access control to Microsoft 365 applications to protect corporate data. Conditional Access Policies in Azure Active Directory provide the ability to evaluate multiple conditions in real time, such as user identity, device compliance status, location, application type, and risk signals, before granting access to resources. In this scenario, access must be restricted to devices that comply with security requirements and are located in approved geographic regions. Conditional Access Policies integrate with Intune to assess device compliance, such as encryption, operating system version, antivirus status, and security baselines.

When a user attempts to access Microsoft 365 apps, the policy evaluates whether the device meets compliance requirements and whether the user is signing in from an allowed geographic location. If either condition fails, access is automatically blocked. This real-time enforcement ensures that only secure and authorized devices from permitted locations can connect to corporate resources, mitigating the risk of data breaches or unauthorized access. Conditional Access Policies can also be used to enforce multi-factor authentication (MFA) or other adaptive access controls based on detected risk levels.

Microsoft Purview Sensitivity Labels focus on classifying and protecting data rather than controlling access based on device or location. While labels provide encryption and access restrictions, they operate at the content level and do not evaluate device compliance or geographic location during sign-in.

Exchange Online Retention Policies manage the lifecycle of content, defining how long emails or documents are preserved or deleted. Retention policies do not evaluate access conditions such as device compliance or location and cannot block sign-ins to Microsoft 365 applications.

Intune App Protection Policies enforce data handling rules within managed applications, such as restricting copy-paste or preventing saving to local storage. While App Protection Policies protect corporate data within apps, they do not control access to Microsoft 365 apps based on geographic location or device compliance.

By deploying Conditional Access Policies, organizations can implement a zero-trust access model, ensuring that only compliant devices from approved locations can access Microsoft 365 applications. Policies are applied automatically at sign-in, reducing the administrative burden of manual monitoring and enforcement. Conditional Access provides granular flexibility to target specific users, groups, or workloads, and can integrate with additional security measures such as MFA or authentication strength requirements. Administrators can monitor policy effectiveness, track sign-in attempts, and refine rules based on organizational needs. This approach ensures strong security without disrupting legitimate user productivity, providing real-time enforcement of access policies, mitigating risks of unauthorized access, and aligning with compliance and regulatory requirements.

Question 65

A company wants to prevent users from sharing documents containing financial information externally via SharePoint, OneDrive, or Teams. If a user attempts to share such a document, sharing must be blocked automatically, and the user should receive a notification. Which Microsoft 365 feature should the administrator implement?

A) Microsoft 365 Data Loss Prevention (DLP) Policies
B) Exchange Online Retention Policies
C) Conditional Access with App Enforcement
D) Intune Device Compliance Policies

Answer: A) Microsoft 365 Data Loss Prevention (DLP) Policies

Explanation:

Organizations handling sensitive financial data must enforce strict controls to prevent unauthorized external sharing. Microsoft 365 Data Loss Prevention (DLP) Policies provide automated detection and protection mechanisms for files across SharePoint, OneDrive, and Teams. DLP policies inspect content for predefined sensitive information types, such as financial data, credit card numbers, or personally identifiable information (PII). When a policy detects sensitive content, it can automatically block external sharing and notify the user via policy tips explaining the reason for the restriction.

Exchange Online Retention Policies manage content lifecycle by defining retention and deletion schedules. Retention policies are critical for regulatory compliance but do not inspect file content for sensitive information, nor do they prevent external sharing. They operate after content is created and stored and cannot enforce real-time access restrictions.

Conditional Access with App Enforcement restricts access to Microsoft 365 applications based on whether the app is approved or compliant. While useful for controlling application access, it does not inspect content within documents or enforce sharing restrictions based on the presence of sensitive financial data.

Intune App Protection Policies enforce rules within managed applications, such as restricting copy-paste or saving data to local storage. While this helps prevent data leakage on devices, it does not evaluate content within SharePoint, OneDrive, or Teams or block external sharing based on sensitive data detection.

By implementing Microsoft 365 DLP Policies, organizations can ensure that sensitive financial data is protected across collaboration platforms. Policies automatically detect sensitive content, enforce sharing restrictions, and notify users when attempts to share restricted data occur. Administrators gain visibility into policy violations, can refine detection rules, and generate reports for compliance purposes. DLP integrates with sensitivity labels and encryption, providing multiple layers of protection. Automated enforcement reduces the risk of human error, minimizes data leakage, and supports regulatory compliance requirements such as SOX, GDPR, or PCI DSS. This approach ensures that sensitive data remains secure while enabling users to collaborate safely, maintaining a balance between productivity and security.

Question 66

A company wants to require global administrators to use phishing-resistant authentication methods such as FIDO2 security keys, while standard users continue using standard multi-factor authentication (MFA). Which Microsoft 365 solution allows selective enforcement based on user roles?

A) Conditional Access with Authentication Strengths
B) Microsoft Purview Sensitivity Labels
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Conditional Access with Authentication Strengths

Explanation:

Protecting high-privilege accounts is critical for organizational security. Conditional Access with Authentication Strengths in Azure Active Directory allows administrators to enforce different authentication requirements based on user roles or groups. In this scenario, global administrators can be required to use phishing-resistant methods such as FIDO2 security keys, ensuring strong protection against credential compromise and phishing attacks. Standard users continue using conventional MFA methods such as authenticator app notifications, SMS, or phone calls, minimizing disruption to daily work while maintaining security.

Microsoft Purview Sensitivity Labels classify and protect data by applying encryption and access restrictions. While labels enhance content security, they do not enforce authentication methods or MFA, making them unsuitable for role-based authentication requirements.

Intune App Protection Policies manage data handling within applications, such as preventing copy-paste or restricting downloads. While valuable for data security, these policies do not enforce authentication methods or differentiate requirements based on user roles.

Exchange Online Retention Policies manage content lifecycle, specifying how long emails or documents are retained or deleted. Retention policies do not affect authentication or enforce role-based access control and are unrelated to MFA enforcement.

Conditional Access with Authentication Strengths allows organizations to implement a zero-trust approach, enforcing strong authentication for high-privilege users while maintaining usability for standard users. Policies can be targeted to specific roles or groups, require phishing-resistant methods, and integrate with risk-based controls to adapt in real time. Administrators can monitor compliance, adjust policies, and enforce security standards consistently across privileged accounts. This approach mitigates risks associated with compromised administrator accounts, aligns with best practices for identity security, and ensures organizational protection without overburdening standard users. The integration of Conditional Access with Authentication Strengths provides automated enforcement, real-time adaptation to risk, and a scalable solution for protecting critical accounts in Microsoft 365 environments.

Question 67

A company wants to ensure that all documents stored in SharePoint Online containing personally identifiable information (PII) are automatically labeled, encrypted, and access-restricted. Users should not have to manually classify content. Which Microsoft 365 solution should the administrator implement?

A) Microsoft Purview Sensitivity Labels with Auto-Labeling
B) Conditional Access Policies
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Microsoft Purview Sensitivity Labels with Auto-Labeling

Explanation:

Protecting personally identifiable information (PII) stored in SharePoint Online is a critical compliance requirement for organizations to meet regulations such as GDPR and CCPA. Microsoft Purview Sensitivity Labels with auto-labeling provide automated detection and classification of sensitive content. Administrators can define rules that automatically apply labels to documents containing PII, ensuring encryption, access restrictions, and usage limitations without requiring user intervention.

Conditional Access Policies evaluate sign-in conditions and enforce access control based on device compliance, location, risk, or authentication strength. While Conditional Access controls access to resources, it does not classify or protect the content stored in SharePoint documents and cannot automatically encrypt sensitive files based on content type.

Intune App Protection Policies enforce restrictions within managed applications such as preventing copy-paste or blocking data transfer to unmanaged apps. While APP ensures secure usage of apps, it does not inspect SharePoint document content for sensitive information or automatically apply encryption and access controls based on content classification.

Exchange Online Retention Policies manage content lifecycle, determining how long emails or documents are retained or deleted. Retention policies do not evaluate document content for PII, nor do they encrypt files or restrict access based on sensitive data detection.

By implementing Microsoft Purview Sensitivity Labels with auto-labeling, organizations can ensure that sensitive SharePoint content is protected automatically. Auto-labeling rules can be configured to scan existing files and continuously monitor new documents for PII. Once a label is applied, encryption ensures that only authorized users or groups can access the file, and usage restrictions can prevent copying, printing, or forwarding. Administrators gain reporting and auditing capabilities to monitor label application, track access, and refine policies over time. This automated approach minimizes human error, ensures consistent enforcement of security policies, and supports regulatory compliance. Additionally, it enables secure collaboration by allowing authorized users to work with sensitive content while preventing data leaks. Integrating sensitivity labels with Microsoft 365 workloads creates a scalable, organization-wide solution that aligns with zero-trust principles and enhances overall data protection. By automating classification and protection, organizations reduce risk, simplify compliance management, and maintain productivity without relying on manual intervention.

Question 68

A company wants to enforce that only Intune-managed devices can access OneDrive for Business, while unmanaged devices are blocked. Users on unmanaged devices should be denied access automatically. Which Microsoft 365 solution should the administrator implement?

A) Conditional Access with Device Compliance Policies
B) Intune App Protection Policies
C) Microsoft Purview Sensitivity Labels
D) Exchange Online Retention Policies

Answer: A) Conditional Access with Device Compliance Policies

Explanation

Organizations need to ensure that corporate data is accessed only from secure and compliant devices to prevent unauthorized access or data leaks. Conditional Access with Device Compliance Policies integrates Azure Active Directory (Azure AD) with Microsoft Intune to enforce device-based access control. Intune evaluates whether devices meet organizational security standards, such as encryption, OS version, antivirus status, and security baseline compliance. Conditional Access evaluates these signals in real time when a user attempts to access OneDrive for Business.

If a device is compliant, access is granted seamlessly, while non-compliant or unmanaged devices are automatically blocked. This automated approach ensures that sensitive corporate data remains protected, enforcing security policies without requiring manual oversight. Conditional Access Policies can be further customized to include user or group targeting, application restrictions, location-based controls, and risk-based adaptive access.

Intune App Protection Policies enforce data handling rules at the application level, such as restricting copy-paste or preventing saving corporate data to personal storage. While they protect data within apps, APP alone does not block access to OneDrive for unmanaged devices and cannot enforce sign-in restrictions based on device compliance.

Microsoft Purview Sensitivity Labels classify and protect content by applying encryption and access restrictions. Labels are content-focused and cannot evaluate device compliance during sign-in or prevent access from unmanaged devices.

Exchange Online Retention Policies manage the lifecycle of content in emails and documents. Retention policies do not enforce access restrictions or evaluate device compliance; they operate at the content lifecycle level and are unsuitable for controlling access based on device status.

By combining Conditional Access with Device Compliance Policies, organizations create a zero-trust access model, automatically enforcing that only compliant devices access OneDrive for Business. Administrators can monitor access attempts, generate reports on non-compliant devices, and refine policies to address emerging threats. This solution reduces the risk of data exposure, provides automated enforcement, and supports organizational security requirements while maintaining productivity for authorized users. Continuous monitoring ensures that policies remain effective and scalable across the organization, enhancing protection for corporate data.

Question 69

A company wants to automatically block users from sending emails containing social security numbers outside the organization. Users should be notified when an email is blocked, and administrators must be able to monitor violations in real time. Which Microsoft 365 feature should the administrator implement?

A) Microsoft 365 Data Loss Prevention (DLP) Policies
B) Exchange Online Retention Policies
C) Intune Device Compliance Policies
D) Conditional Access with Authentication Strengths

Answer: A) Microsoft 365 Data Loss Prevention (DLP) Policies

Explanation:

Organizations handling sensitive personal information must ensure that social security numbers (SSNs) are not shared externally to prevent data breaches and comply with regulations such as GDPR, CCPA, or HIPAA. Microsoft 365 Data Loss Prevention (DLP) Policies provide automated detection, enforcement, and user notifications for sensitive content. DLP scans emails in real time for sensitive information types, including SSNs, financial data, and PII. When a policy detects a violation, it can block the email from being sent externally and provide a policy tip notification to the user explaining why the action was blocked.

Exchange Online Retention Policies manage content retention and deletion but do not detect sensitive data or prevent emails from being sent externally. Retention policies operate at the content lifecycle level and cannot enforce real-time protection for sensitive information.

Intune Device Compliance Policies enforce endpoint security requirements such as encryption, OS updates, and antivirus, but they do not inspect email content for sensitive information and cannot block the sending of emails containing SSNs.

Conditional Access with Authentication Strengths enforces specific authentication methods, such as phishing-resistant MFA, for users based on role or risk. While this strengthens identity security, it does not analyze email content or prevent sharing of sensitive data.

By implementing Microsoft 365 DLP Policies, organizations can automatically detect emails containing SSNs and block them from being sent externally, notifying users immediately. Administrators can monitor incidents in real time, generate compliance reports, and refine policies to ensure accurate detection. DLP policies can be targeted to specific users, groups, or workloads, providing granular control and reducing the risk of accidental data exposure. Integrating DLP with sensitivity labels and encryption enhances protection across Microsoft 365 workloads, creating a consistent, organization-wide approach to securing sensitive data. This proactive, automated enforcement reduces the likelihood of human error, supports regulatory compliance, and ensures that sensitive personal information remains protected while maintaining user productivity.

Question 70

A company wants to ensure that emails containing credit card information are automatically blocked from being sent outside the organization. Users should receive a notification explaining why, and administrators need real-time monitoring of violations. Which Microsoft 365 solution should the administrator implement?

A) Microsoft 365 Data Loss Prevention (DLP) Policies
B) Exchange Online Retention Policies
C) Intune App Protection Policies
D) Conditional Access with Authentication Strengths

Answer: A) Microsoft 365 Data Loss Prevention (DLP) Policies

Explanation:

Organizations that handle sensitive financial information, such as credit card data, must implement automated safeguards to prevent unauthorized sharing. Microsoft 365 Data Loss Prevention (DLP) Policies provide a comprehensive solution to detect, block, and notify users about sensitive content in real time. DLP can scan email messages and attached documents for predefined sensitive information types, such as credit card numbers, personally identifiable information, or financial records. When the system identifies content matching these patterns, it can block the email from being sent externally and immediately provide a policy tip notification to the user, explaining why the action was blocked.

Exchange Online Retention Policies manage the lifecycle of email and document content, including preservation, archival, or deletion according to organizational requirements. While essential for regulatory compliance, retention policies do not analyze message content in real time and cannot prevent the transmission of sensitive information outside the organization. Their function is limited to long-term data retention rather than proactive content protection.

Intune App Protection Policies safeguard organizational data at the application level by restricting actions such as copy-paste, saving to unmanaged applications, or printing sensitive files. While APP is effective for endpoint protection and controlling data usage within apps, it does not monitor email content or prevent messages containing credit card information from being sent.

Conditional Access with Authentication Strengths enforces security measures such as phishing-resistant authentication for specific users or roles. While this strengthens identity and access security, it does not inspect email content for sensitive information or block messages from leaving the organization.

By deploying Microsoft 365 DLP Policies, organizations can automatically enforce protective measures across Microsoft 365 workloads. Policies can be customized to target specific users, groups, or departments, providing granular control over who can send sensitive information. Administrators can monitor real-time reports on policy violations, track attempts to share protected data, and adjust rules to improve detection accuracy. Users receive immediate notifications, promoting awareness of organizational policies and reducing repeated violations. DLP integration with sensitivity labels and encryption further strengthens content protection by applying restrictions automatically based on classification. This approach supports compliance with regulations such as PCI DSS, GDPR, or CCPA while maintaining productivity and collaboration. Automated enforcement minimizes human error, reduces security risks, and provides actionable insights to administrators. Through real-time monitoring, alerts, and reporting dashboards, organizations gain visibility into attempted data leaks, allowing for rapid response and continuous improvement of security posture. Overall, Microsoft 365 DLP Policies deliver a proactive, scalable, and effective solution for protecting sensitive information across emails, attachments, and collaborative environments.

Question 71

A company wants to ensure that only devices managed by Intune and compliant with security policies can access SharePoint Online and OneDrive. Unmanaged or non-compliant devices must be blocked automatically. Which Microsoft 365 solution should the administrator implement?

A) Conditional Access with Device Compliance Policies
B) Intune App Protection Policies
C) Microsoft Purview Sensitivity Labels
D) Exchange Online Retention Policies

Answer: A) Conditional Access with Device Compliance Policies

Explanation:

Securing access to cloud resources such as SharePoint Online and OneDrive is a critical concern for organizations managing sensitive data. Conditional Access with Device Compliance Policies enables administrators to enforce access controls based on the compliance status of devices. Intune evaluates devices for compliance with organizational security policies, which can include encryption, antivirus updates, OS version, password requirements, and security baselines. Conditional Access evaluates these compliance signals during user sign-in.

If a device meets all compliance requirements, access to SharePoint Online and OneDrive is granted seamlessly. If the device is unmanaged or non-compliant, access is blocked automatically. This ensures that corporate data remains secure while enabling productivity for authorized users. Conditional Access can also include additional factors, such as user group targeting, application restrictions, geographic location controls, and adaptive risk-based enforcement.

Intune App Protection Policies protect organizational data within managed applications by controlling actions such as copy-paste, saving to personal storage, or printing. While effective for data protection within apps, APP cannot block access to SharePoint or OneDrive based on device compliance status.

Microsoft Purview Sensitivity Labels classify and protect content by applying encryption and access restrictions. Labels focus on content security and do not evaluate device compliance during sign-in. They cannot enforce real-time access restrictions based on device status.

Exchange Online Retention Policies manage content lifecycle by defining retention and deletion schedules for emails and documents. Retention policies do not control access to cloud resources based on device compliance and are not suitable for access enforcement.

Implementing Conditional Access with Device Compliance Policies provides a robust, automated, and scalable way to enforce secure access to SharePoint Online and OneDrive. Administrators gain visibility into compliance trends, monitor blocked access attempts, and can refine policies to address evolving security threats. This zero-trust approach ensures that only authorized and secure devices can access corporate resources, reducing the risk of data leakage, unauthorized access, and security breaches. Continuous monitoring, reporting, and adaptive enforcement make Conditional Access with Device Compliance Policies an effective solution for organizations seeking to protect sensitive data while maintaining user productivity.

Question 72

A) Conditional Access with Authentication Strengths
B) Microsoft Purview Sensitivity Labels
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Conditional Access with Authentication Strengths

Explanation:

High-privilege accounts, such as global administrators, are prime targets for attackers. Protecting these accounts with stronger authentication methods significantly reduces the risk of compromise. Conditional Access with Authentication Strengths allows organizations to enforce selective, role-based authentication policies. Administrators can require global administrators to use phishing-resistant methods, such as FIDO2 security keys, while standard users continue using conventional MFA methods like authenticator app notifications or phone calls.

Microsoft Purview Sensitivity Labels focus on classifying and protecting content by applying encryption and access restrictions. They do not enforce authentication methods and cannot selectively apply stronger authentication to specific user roles.

Intune App Protection Policies manage data handling within apps, restricting copy-paste, downloads, and local storage of corporate data. APP is effective for protecting data on devices but does not enforce authentication methods for user accounts.

Exchange Online Retention Policies manage email and document retention but do not enforce authentication or MFA policies. Their function is limited to content lifecycle management rather than access control.

Conditional Access with Authentication Strengths allows administrators to create policies based on user role, group membership, location, or risk signals. Global administrators can be required to use phishing-resistant authentication, providing stronger protection against attacks such as phishing or credential theft. Policies are enforced automatically at sign-in, ensuring consistent application of security controls. This approach mitigates the risk of compromised administrator accounts while maintaining usability for standard users. Real-time monitoring and reporting allow administrators to track policy compliance, detect anomalies, and adjust policies as needed. Integrating Conditional Access with Authentication Strengths enables organizations to implement a zero-trust access model, protecting critical accounts without disrupting productivity for other users. The automated, role-based enforcement ensures that high-risk accounts are always secured with the strongest available authentication methods, reducing potential attack surfaces and aligning with best practices for identity security and regulatory compliance.

Question 73

A company wants to ensure that Teams meeting recordings containing sensitive customer information are automatically labeled, encrypted, and access-restricted. Users should not have to manually apply labels. Which Microsoft 365 solution should the administrator implement?

A) Microsoft Purview Sensitivity Labels with Auto-Labeling
B) Conditional Access Policies
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Microsoft Purview Sensitivity Labels with Auto-Labeling

Explanation:

Organizations must protect sensitive customer information captured in Teams meetings, particularly when recordings include confidential discussions or personal data. Microsoft Purview Sensitivity Labels with auto-labeling provide automated classification and protection. Administrators can create rules that detect sensitive content in Teams recordings, automatically applying labels that enforce encryption, access restrictions, and usage policies. This ensures that only authorized personnel can view or share recordings, without requiring users to manually classify content.

Conditional Access Policies enforce access restrictions based on user identity, device compliance, location, or risk. While they are essential for controlling sign-in and protecting corporate resources, they do not automatically classify or encrypt Teams recordings based on content. Conditional Access focuses on access control, not content protection.

Intune App Protection Policies protect organizational data within managed applications by controlling actions such as copy-paste, local storage, and data sharing. While effective for endpoint security, they do not automatically label or encrypt Teams recordings, and cannot restrict access based on sensitive content detection.

Exchange Online Retention Policies manage the lifecycle of emails and documents, specifying how long items are preserved or deleted. Retention policies do not classify or protect Teams recordings or enforce access restrictions based on content.

Implementing Microsoft Purview Sensitivity Labels with auto-labeling allows organizations to automatically protect Teams recordings containing sensitive customer information. Auto-labeling rules can scan recordings for keywords, metadata, or patterns associated with confidential data. Once detected, labels enforce encryption and access restrictions, ensuring compliance with data protection regulations. Users receive a seamless experience, as protection is applied automatically without manual intervention, reducing human error and ensuring consistent enforcement. Administrators can monitor labeling activity, generate reports, and refine auto-labeling rules to improve accuracy. This approach supports regulatory compliance, safeguards sensitive information, and maintains collaboration productivity. By integrating sensitivity labels with Microsoft 365 workloads, organizations achieve a scalable, organization-wide solution for data protection. Auto-labeling reduces risk of data leakage, strengthens governance, and aligns with zero-trust security principles, ensuring that sensitive recordings are always protected and accessible only to authorized personnel.

Question 74

A company wants to prevent users from sharing files containing personally identifiable information (PII) externally via OneDrive, SharePoint, or Teams. If a user attempts to share such files, sharing must be blocked automatically, and the user should be notified. Which Microsoft 365 feature should the administrator configure?

A) Microsoft 365 Data Loss Prevention (DLP) Policies
B) Exchange Online Retention Policies
C) Intune App Protection Policies
D) Conditional Access with Authentication Strengths

Answer: A) Microsoft 365 Data Loss Prevention (DLP) Policies

Explanation:

Organizations handling personally identifiable information (PII) must implement automated measures to prevent accidental or unauthorized sharing. Microsoft 365 Data Loss Prevention (DLP) Policies provide a robust mechanism to detect and block sensitive content across Microsoft 365 services, including OneDrive, SharePoint, and Teams. DLP policies scan file content for predefined sensitive information types, such as social security numbers, passport numbers, or employee IDs. When a policy detects PII, it can automatically block external sharing and provide users with a notification explaining the policy violation.

Exchange Online Retention Policies focus on the lifecycle management of content, such as preserving or deleting items according to organizational or regulatory requirements. While critical for compliance, retention policies do not analyze content for PII and cannot prevent users from sharing sensitive files externally.

Intune App Protection Policies enforce security within applications, restricting actions like copy-paste, saving files to personal storage, or printing. While these policies help secure data on endpoints, they do not detect content for sensitive information within files or block external sharing based on content detection.

Conditional Access with Authentication Strengths enforces secure authentication methods, such as phishing-resistant MFA, for selected users. While effective for identity security, it does not inspect content or prevent sharing of sensitive data.

Implementing Microsoft 365 DLP Policies ensures that files containing PII are automatically protected. Policies can be applied to specific users, groups, or workloads, providing granular control. Real-time notifications educate users about violations and reinforce secure handling practices. Administrators can monitor incidents, generate reports, and refine rules to ensure accurate detection. DLP can integrate with sensitivity labels and encryption, providing multi-layered protection. This automated enforcement reduces human error, mitigates data leakage risks, and ensures compliance with regulations such as GDPR, HIPAA, or CCPA. Organizations benefit from real-time protection without disrupting productivity, maintaining secure collaboration, and providing administrators with visibility into data protection activities.

Question 75

A) Conditional Access with Authentication Strengths
B) Microsoft Purview Sensitivity Labels
C) Intune App Protection Policies
D) Exchange Online Retention Policies

Answer: A) Conditional Access with Authentication Strengths

Explanation:

Securing high-privilege accounts such as global administrators is critical for protecting organizational resources. Conditional Access with Authentication Strengths in Azure Active Directory allows organizations to enforce selective authentication requirements based on user roles or groups. Global administrators can be required to use phishing-resistant authentication methods such as FIDO2 security keys, while standard users continue to authenticate using traditional multi-factor authentication (MFA) methods like authenticator app notifications or SMS codes.

Microsoft Purview Sensitivity Labels classify and protect content through encryption and access restrictions. While effective for data protection, sensitivity labels do not enforce authentication methods or role-based access requirements.

Intune App Protection Policies control how corporate data is accessed and used within applications, restricting copy-paste, local storage, or printing. While important for endpoint data security, these policies do not enforce authentication or require stronger MFA methods for specific roles.

Exchange Online Retention Policies manage content lifecycle, defining how long emails and documents are retained or deleted. Retention policies do not impact authentication or access security and cannot selectively enforce MFA requirements.

Conditional Access with Authentication Strengths allows administrators to implement a zero-trust approach to identity security. Policies can enforce phishing-resistant MFA for global administrators while maintaining usability for standard users. Real-time monitoring and reporting enable administrators to ensure compliance and detect anomalies. This approach mitigates the risk of compromised administrator accounts, protecting critical resources while maintaining productivity for standard users. Policies are automatically applied during sign-in, ensuring consistent enforcement across the organization. Integrating Conditional Access with Authentication Strengths provides scalable, automated, and role-based protection, aligning with best practices for identity security and regulatory compliance. Organizations benefit from stronger security for high-risk accounts without introducing friction for standard users, ensuring critical administrative accounts remain highly secure against phishing and credential attacks.

Microsoft MS-102 Microsoft 365 Administrator Exam Dumps and Practice Test Questions Set 5 Q61-75

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