Microsoft MS-700 Managing Teams Exam Dumps and Practice Test Questions Set 14 Q 196-210
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Question 196
You are managing Microsoft Teams for an organization with 5,000 users across multiple departments. You need to ensure that sensitive conversations about HR matters remain private and are not accessible to other team members. Which feature should you use to create isolated teams for HR discussions?
A) Public teams with restricted channel permissions
B) Private teams with specific member assignment
C) Shared channels accessible to all departments
D) Team templates for HR purposes
Correct Answer: B
Explanation:
Private teams are specifically designed to restrict access to designated members only, making them ideal for sensitive organizational discussions. Option B is correct because private teams in Microsoft Teams are only visible to members who have been explicitly added by the team owner. When you create a private team for HR matters, non-members cannot discover the team through search, cannot see the team’s channels, and cannot view any conversations or files. HR personnel are added as members, ensuring only appropriate staff participate in sensitive discussions. This provides true isolation at the team level, unlike public teams where anyone in the organization can join and see content. Private teams are ideal for departments handling confidential information such as HR, legal, finance, and executive functions.
Option A public teams with restricted channel permissions still make the team discoverable to the entire organization, which doesn’t meet the privacy requirement for HR discussions. Option C shared channels are designed for cross-organizational collaboration, not for restricting access. Option D team templates are configuration tools, not privacy mechanisms. Private teams provide the necessary access control for sensitive departmental work.
Privacy and data protection are critical considerations in Teams governance. Understanding when to use private teams versus public teams ensures your organization maintains appropriate information boundaries while still supporting collaboration.
Question 197
You are implementing Teams governance in an organization where department heads need the ability to create teams for their departments. However, you want to prevent creation of unnecessary teams and ensure proper naming conventions are followed. What should you configure?
A) Allow all users to create teams without restrictions
B) Restrict team creation to specific security groups and implement naming policies
C) Disable team creation for all users except administrators
D) Use team templates only for team creation
Correct Answer: B
Explanation:
Implementing controlled team creation with governance requires using group-based restrictions and naming policies. Option B is correct because you can configure Teams settings to allow only members of specific security groups to create teams, such as a «Team Creators» group containing department heads. This prevents random team creation while enabling authorized users to create teams for legitimate purposes. Additionally, you implement Teams naming policies that enforce specific naming conventions, such as requiring a department prefix or restricting prohibited words. Naming policies automatically format team names according to your rules, improving organization consistency and making teams easier to discover and manage. Users in the authorized groups can create teams, but the naming policy automatically applies, ensuring all teams follow organizational standards.
Option A no restrictions leads to uncontrolled team proliferation and naming chaos. Option C disabling creation prevents departments from managing their own collaboration spaces. Option D team templates are useful but don’t address creation restrictions or naming enforcement. Security group-based creation combined with naming policies provides balanced governance.
Teams governance is essential for managing large-scale deployments. The combination of creation restrictions and naming policies creates order without stifling useful collaboration.
Question 198
You are configuring Teams for an organization that has strict data residency requirements. Certain customer data must remain within specific geographic regions and cannot be transferred internationally. How should you ensure compliance with these requirements?
A) Store all data in public cloud and rely on encryption
B) Use Teams in separate geographic regions with data residency controls
C) Configure Teams for on-premises only deployment
D) Create separate Teams instances in each region with local accounts
Correct Answer: B
Explanation:
Microsoft Teams in Microsoft 365 provides data residency controls that ensure customer data remains in specified geographic regions. Option B is correct because Microsoft offers data residency commitments where you can specify that your organization’s Teams data (chat messages, files, meetings) remain within a particular geographic region such as Europe, Asia-Pacific, or North America. This is configured during tenant setup or through compliance settings in the Microsoft 365 admin center. Microsoft maintains separate data centers in each region and commits to keeping your data within those boundaries. For organizations with strict data residency requirements due to regulations like GDPR or local laws, this ensures compliance. Microsoft’s data residency commitments are binding and supported by service agreements.
Option A encryption helps but doesn’t ensure geographic residency. Option C on-premises deployment is not a current Teams architecture option. Option D separate instances would be unnecessarily complex and costly. Data residency controls built into Teams are the proper solution.
Data residency and regulatory compliance are critical in global organizations. Understanding Teams’ data residency capabilities ensures compliance with international data protection regulations.
Question 199
You are troubleshooting a situation where some users report that they cannot access Teams files that were stored on a team’s SharePoint site. You’ve verified that the files exist and permissions appear correct. What should you check first?
A) User’s Teams client version
B) SharePoint site permissions synchronization with Teams membership
C) Network firewall settings
D) User’s device storage capacity
Correct Answer: B
Explanation:
File access issues in Teams often relate to permission synchronization between Teams membership and the underlying SharePoint site. Option B is correct because every Teams team has an associated SharePoint Online site that stores team files. When users are added to a Teams team, they should automatically gain access to the SharePoint site. However, if there’s a synchronization delay or if permissions were manually modified on the SharePoint site, users might not have proper access. You should verify that the user is a member of the Teams team, check the SharePoint site permissions to ensure the user or their group has appropriate permissions, and verify that the Files tab in Teams is pointing to the correct SharePoint site location. In most cases, Teams and SharePoint permissions automatically synchronize, but checking this synchronization is the logical first troubleshooting step.
Option A Teams client version might affect features but typically not file access. Option C firewall issues would affect all network access, not specific file access. Option D device storage doesn’t prevent accessing files. Permission synchronization between Teams and SharePoint is the most common cause of access issues.
Teams and SharePoint integration requires understanding how membership and permissions flow between systems. This integration is fundamental to Teams file management.
Question 200
You are implementing Teams meeting policies for an organization where meetings should have enhanced security and recording controls. Specifically, you want to prevent meeting participants from recording meetings unless explicitly approved. What policy should you configure?
A) Meeting recording disabled for all users
B) Allow cloud recordings with organizer-only control over recording permissions
C) Disable recording entirely and use screen sharing only
D) Allow recordings but require organizer approval for each recording
Correct Answer: B
Explanation:
Meeting recording policies in Teams allow fine-grained control over who can record and how recordings are managed. Option B is correct because you can configure meeting recording policies so that only the meeting organizer can start or control recordings. When you set the recording permission to «Organizer only,» only the meeting organizer (and people with presenter role if configured) can record the meeting. Participants cannot record without the organizer’s explicit permission. This gives meeting organizers control over whether sensitive discussions are recorded, which is important for privacy and compliance. The organizer can review and approve recordings, maintaining governance over sensitive content. This setting is configured in the Teams admin center under meeting policies, allowing you to apply it globally or to specific users/groups.
Option A disabling recording entirely removes a useful feature. Option C screen sharing doesn’t provide the same documentation value as recordings. Option D requiring approval for each recording is not a standard Teams policy option; organizer control is the available mechanism. Organizer-controlled recording provides the balance between functionality and privacy.
Meeting security and recording governance are critical for compliance-conscious organizations. Understanding recording policies helps implement appropriate meeting controls.
Question 201
You are configuring Teams voice and calling features for an organization where users need to make and receive calls through the Public Switched Telephone Network (PSTN). What should you implement?
A) Direct Routing configuration without licensing
B) Calling Plan licenses for users who need PSTN connectivity
C) Skype for Business with PSTN gateway
D) Peer-to-peer calling only without PSTN
Correct Answer: B
Explanation:
Enabling PSTN calling capabilities in Teams requires appropriate licensing. Option B is correct because Microsoft Teams Calling Plan licenses enable users to make and receive calls to external phone numbers through the PSTN. When you assign Calling Plan licenses to users, they gain the ability to call any phone number and receive calls from external callers. These licenses are available in different denominations based on calling volume (domestic only or international). Users with Calling Plans receive a Teams phone number, allowing external contacts to reach them. The Calling Plan integrates seamlessly with Teams, enabling calling through the Teams client, mobile apps, or Teams devices. This is the most straightforward path for organizations wanting PSTN connectivity without complex infrastructure.
Option A Direct Routing is an alternative but requires more complex infrastructure setup. Option C Skype for Business is legacy and not recommended for new deployments. Option D peer-to-peer calling without PSTN doesn’t meet the requirement for PSTN connectivity. Calling Plans are the standard approach for PSTN connectivity.
Teams calling features are critical for organizations replacing traditional phone systems. Understanding licensing options ensures proper implementation of voice capabilities.
Question 202
You are managing Teams applications in an organization where security policies require that only approved third-party applications can be used in Teams. How should you control application availability?
A) Disable the app store for all users
B) Allow all applications by default and block specific apps afterward
C) Use app permission policies to allow only approved applications in Teams
D) Restrict Teams to first-party Microsoft applications only
Correct Answer: C
Explanation:
Controlling which applications users can access in Teams requires using app permission policies. Option C is correct because Teams app permission policies allow you to specify which applications are allowed for specific users or groups. You can create policies that explicitly allow only approved applications (whitelist approach) while blocking all others. Alternatively, you can block specific high-risk applications while allowing others (blacklist approach). The recommended security approach is whitelist, where you explicitly approve only applications that meet your security and compliance requirements. You can create multiple policies for different user groups—for example, a restrictive policy for finance users and a more permissive policy for development teams. Policies are assigned to security groups or individual users, providing granular control.
Option A disabling the app store prevents all app installation; policies provide more nuance. Option B allowing all apps by default leaves security gaps that might be missed. Option D restricting to first-party only removes valuable third-party integrations. App permission policies provide the balanced approach.
Application governance is critical for security and compliance. Understanding how to control application access prevents security incidents from malicious or poorly-vetted apps.
Question 203
You are implementing Teams for an organization where different departments have different requirements for external communication. Some departments need to communicate with external organizations via Teams, while others must have restricted external access. How should you configure this?
A) Enable external access for the entire organization globally
B) Disable external access for all users and require VPN for external communication
C) Configure guest access and external access policies at the user or group level
D) Create separate Teams environments for internal and external use
Correct Answer: C
Explanation:
Granular control over external communication in Teams is achieved through guest access and external access policies applied at the user or group level. Option C is correct because you can configure different policies for different departments or security groups. For departments needing external collaboration, you can enable guest access to allow external users to be added as team members, or enable external access to allow communication with federated organizations. For departments requiring restricted access, you can disable guest access and external access, keeping communication within your organization. These policies are configured in the Teams admin center and can be applied to security groups, giving you department-level or role-level control. This granular approach prevents overly permissive global settings while enabling necessary external collaboration.
Option A global external access doesn’t allow department-level control. Option B disabling all external access might prevent necessary collaboration. Option D separate environments are unnecessarily complex. Policy-based control at the group level provides appropriate granularity.
External communication governance balances collaboration needs with security. Understanding how to configure granular access policies enables supporting diverse organizational needs.
Question 204
You are configuring Teams for a regulated industry where audit logs and compliance records must be retained for seven years. How should you ensure Teams data and audit logs are properly retained?
A) Manually export Teams data monthly to offline storage
B) Configure retention policies and enable audit logging in Microsoft 365 Compliance Center
C) Store all Teams conversations in a local database
D) Require users to manually save important messages
Correct Answer: B
Explanation:
Ensuring proper data retention and auditability in Teams requires configuring retention policies and audit logging through Microsoft 365 Compliance Center. Option B is correct because Microsoft 365 Compliance Center allows you to create retention policies that automatically retain Teams messages, files, and other data for specified periods. You can configure policies that retain data for seven years as required by your regulations. Additionally, audit logging captures all user activities in Teams—message deletions, file access, membership changes—creating an audit trail. These audit logs can be searched and exported for compliance purposes. The combination of retention policies and audit logging ensures data is kept for the required period and that you have a complete record of who did what and when. This automated approach is more reliable than manual processes.
Option A manual exports are not scalable and are prone to loss. Option C local databases create additional security and compliance risks. Option D relying on user action doesn’t ensure compliance. Automated retention policies and audit logging are the proper approach.
Compliance and data retention are critical in regulated industries. Understanding how to implement retention policies and audit logging ensures organizations meet regulatory requirements.
Question 205
You are managing Teams channel moderation for a large organization where you need to prevent users from posting offensive or non-compliant content. What approach should you implement?
A) Monitor all messages manually through the activity log
B) Use communication compliance policies to detect and action inappropriate content
C) Restrict all messages to approvals before posting
D) Disable channels and use only direct messaging
Correct Answer: B
Explanation:
Managing content compliance at scale requires using communication compliance policies rather than manual monitoring. Option B is correct because Microsoft 365 Communication Compliance policies use machine learning and analytics to detect potentially inappropriate content in Teams, including offensive language, harassment, threats, and non-compliant communication. When violations are detected, compliance officers are notified and can take action such as escalating to management, removing messages, or imposing user restrictions. Policies can be customized to detect specific keywords, patterns, or compliance issues relevant to your organization. This automated approach scales to thousands of users and catches issues that manual monitoring would miss. Communication compliance policies work with audit logs to create records of detected violations and remediation actions.
Option A manual monitoring is not scalable for large organizations. Option C approvals before posting severely impact user experience and collaboration. Option D disabling channels prevents collaboration. Communication compliance policies provide automated, scalable content moderation.
Content moderation and compliance are increasingly important in modern workplaces. Understanding how to implement automated compliance policies helps organizations maintain professional communication environments.
Question 206
You are implementing Teams for an organization with strict requirements that meetings must be encrypted and participants must be verified before joining. How should you configure meeting security?
A) Enable meeting encryption and use lobby with manual approval
B) Disable anonymous meeting access entirely
C) Require all participants to be employees only
D) Use VPN requirement for all meeting participants
Correct Answer: A
Explanation:
Implementing comprehensive meeting security in Teams involves combining encryption with access controls. Option A is correct because you should enable end-to-end encryption for Teams meetings, which encrypts meeting content so it cannot be intercepted. Additionally, configure the meeting lobby so that participants wait for the organizer to admit them, ensuring only authorized people join the meeting. You can configure policies so external users must wait in the lobby, or so all participants require approval. This two-layer approach—encryption plus verification—ensures meeting content is protected and participants are intentional. These settings are configured in Teams meeting policies and can be applied globally or to specific users. Meeting organizers can override lobby settings for specific meetings if needed.
Option B disabling anonymous access eliminates some collaboration scenarios. Option C requiring employees only prevents necessary external collaboration. Option D VPN requirements are overly restrictive and reduce mobile usability. Encryption combined with lobby verification provides strong security without excessive friction.
Meeting security is critical for protecting sensitive discussions. Understanding how to implement encryption and access controls ensures confidentiality of meeting communications.
Question 207
You are configuring Teams for an organization where users frequently work across multiple teams and projects. Users report difficulty navigating teams and finding relevant channels. How should you improve discoverability and organization?
A) Create more teams to segment content
B) Use team and channel naming conventions, team descriptions, and organize channels by topic
C) Require users to memorize team structure
D) Disable the Teams discovery feature
Correct Answer: B
Explanation:
Improving Teams navigation and discoverability requires implementing organization strategies and clear naming conventions. Option B is correct because you should establish naming conventions for teams and channels that reflect their purpose and content. For example, prefix teams with their department or project, and organize channels within teams by topic (General, Announcements, Projects, Resources). Provide clear, descriptive team descriptions that explain the team’s purpose and membership so users can quickly understand whether to join. Channel descriptions should explain channel purpose and content. When teams and channels follow consistent naming patterns and have good descriptions, users can easily navigate and find relevant content. Additionally, encourage archiving unused teams to reduce clutter. This organizational structure improves discoverability significantly without requiring system changes.
Option A creating more teams exacerbates the navigation problem. Option C memorization doesn’t scale. Option D disabling discovery prevents finding teams. Clear naming conventions and descriptions are the practical solution.
Information architecture is critical in collaboration tools. Implementing clear organization strategies improves user experience and engagement with Teams.
Question 208
You are implementing Teams for an organization where users need to collaborate on documents in real-time. Multiple users should be able to edit the same document simultaneously and see each other’s changes immediately. What should you configure?
A) Store documents in OneDrive only without Teams integration
B) Use Teams Files tab with Office documents for real-time co-authoring
C) Create shared document links and require sequential editing
D) Use Teams chat for document sharing without Office integration
Correct Answer: B
Explanation:
Real-time collaborative editing in Teams is achieved through the Teams Files tab with Office Online integration. Option B is correct because when you store Office documents (Word, Excel, PowerPoint) in a Teams channel’s Files tab, multiple users can edit the same document simultaneously. Office Online enables real-time co-authoring where you see other users’ changes appear in real-time as they type or edit. You can see who is editing, where they are working in the document, and their presence indicators. This seamless integration of Office Online with Teams creates a powerful collaborative environment where document editing happens directly in Teams without requiring downloads or email attachments. Version history is automatically maintained, and conflict resolution happens automatically in most scenarios.
Option A OneDrive without Teams integration requires manual file sharing. Option C sequential editing prevents true collaboration. Option D Teams chat is for messaging, not document co-authoring. Office Online integration in Teams provides native real-time co-authoring.
Real-time collaboration is a core Teams value proposition. Understanding how to leverage Office Online integration enables modern collaborative work patterns.
Question 209
You are configuring Teams for remote workers who need reliable video conferencing capabilities. Some users report video quality issues during peak hours. What should you investigate first?
A) Increase the number of Teams servers
B) Check network bandwidth, QoS settings, and configure audio/video policies
C) Require all users to upgrade their devices
D) Disable video conferencing during peak hours
Correct Answer: B
Explanation:
Video quality issues in Teams are typically related to network conditions rather than server capacity. Option B is correct because you should investigate network bandwidth availability, quality of service (QoS) settings, and audio/video meeting policies. Teams video requires significant bandwidth—HD video typically needs 2.5 Mbps per stream. If multiple video streams are active or bandwidth is constrained, quality degrades. Configure QoS to prioritize Teams traffic, ensuring video gets adequate bandwidth allocation. Additionally, review meeting policies to set appropriate audio and video quality defaults. You can configure policies to reduce video resolution during peak hours to preserve bandwidth. Network optimization provides the fastest path to improving quality without requiring infrastructure expansion. Work with your network team to measure bandwidth utilization and identify bottlenecks.
Option A server capacity is rarely the issue for video quality. Option C device upgrades might help but don’t address network issues. Option D disabling video defeats the purpose. Network optimization is the first troubleshooting step.
Network performance is critical for Teams reliability. Understanding how network conditions affect Teams quality ensures proper troubleshooting approaches.
Question 210
You are implementing Teams for an organization where different departments have different policies regarding message retention and deletion. Finance must retain all messages for seven years, while other departments can delete messages after one year. How should you implement this granular retention?
A) Manually configure retention for each user
B) Create retention policies based on team membership and apply to security groups
C) Require department admins to manually delete messages after one year
D) Disable message retention for all users except finance
Correct Answer: B
Explanation:
Implementing granular retention policies for different departments requires creating multiple retention policies applied to different security groups. Option B is correct because Microsoft 365 Compliance Center allows you to create multiple retention policies with different retention periods and apply them to specific security groups. You create a retention policy for the Finance team that retains messages for seven years and apply it to the Finance security group. For other departments, you create a retention policy with a one-year retention period and apply it to those security groups. Users belong to security groups, and the most restrictive applicable policy takes effect. This approach scales to any organizational structure and automatically applies policies based on group membership. When users transfer departments, updating their security group membership automatically changes their retention policy.
Option A manual configuration for each user doesn’t scale. Option C manual deletion is not reliable and doesn’t ensure compliance. Option D disabling retention for most users prevents compliance. Group-based retention policies provide scalable, automated governance.
Retention policy granularity is critical for organizations with different compliance requirements. Understanding how to implement group-based policies enables appropriate data lifecycle management.