Microsoft SC-401 Administering Information Security in Microsoft 365 Exam Dumps and Practice Test Questions Set 8 Q106-120
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Question 106:
You want to detect and respond to users attempting to share confidential source code externally. Which Microsoft 365 feature should you implement?
A) Insider Risk Management
B) Data Loss Prevention
C) Sensitivity Labels
D) Retention Labels
Answer: A
Explanation:
Insider Risk Management in Microsoft 365 allows organizations to detect, investigate, and respond to potential insider threats, such as attempts to exfiltrate confidential source code. Using machine learning and behavioral analytics, the system monitors patterns of activity across OneDrive, SharePoint, Teams, and Exchange, identifying deviations from normal user behavior. When risky activity is detected, such as uploading code to personal cloud storage or emailing it externally, alerts are generated for compliance or security teams to investigate. Risk scoring helps prioritize incidents based on severity, enabling efficient response. The feature provides contextual information, including user history and content involved, so teams can assess whether behavior indicates malicious intent, accidental leaks, or other risks.
Data Loss Prevention can detect sensitive content and prevent external sharing, but it does not analyze cumulative user behavior or identify patterns indicative of insider threats. DLP is reactive, focusing on individual content violations rather than overall risk.
Sensitivity Labels are designed to classify and protect organizational content by applying encryption, access restrictions, and visual markings such as watermarks. They ensure that sensitive files and emails are protected from unauthorized access, even if the content is shared externally. For instance, a financial report labeled as «Highly Confidential» can prevent unauthorized users from opening, copying, or editing the file. Sensitivity Labels are highly effective for controlling how content itself is secured, but they do not provide insight into how users interact with that content. They cannot monitor internal communications, detect abnormal behavior, or flag potential violations of company policy. Their focus is strictly on content protection rather than evaluating the risk posed by human actions or organizational behavior patterns.
Retention Labels, on the other hand, are primarily concerned with regulatory compliance and information lifecycle management. They enforce policies that preserve documents for a required period or automatically delete content once it is no longer needed. Retention Labels ensure organizations meet legal and regulatory obligations and maintain records efficiently. However, like Sensitivity Labels, Retention Labels are passive in terms of security—they do not actively monitor user behavior, detect anomalies, or prevent potential insider threats. Their role is limited to ensuring proper data retention and disposal, not identifying or mitigating real-time risks.
Insider Risk Management is the correct solution for addressing the behavioral and operational aspects of organizational security. It monitors user activities, identifies unusual or risky behavior patterns, assigns risk scores, and generates alerts for potential threats such as policy violations, intellectual property theft, or sensitive data exfiltration. By correlating activities across multiple systems—emails, chats, file access, and downloads—Insider Risk Management enables proactive investigation and response before incidents escalate. Unlike Data Loss Prevention (DLP), which focuses on protecting the content itself, Insider Risk Management emphasizes analyzing human behavior to detect risks. Unlike Sensitivity Labels, which secure the data, it concentrates on monitoring and mitigating potentially harmful actions. Unlike Retention Labels, which manage the lifecycle of information, it acts in real time to prevent incidents, rather than waiting for regulatory triggers or retention periods to expire.
By implementing Insider Risk Management alongside Sensitivity and Retention Labels, organizations create a layered security model. Sensitivity Labels protect the content, Retention Labels ensure compliance and proper recordkeeping, and Insider Risk Management monitors human behavior to proactively detect and mitigate potential threats. This comprehensive approach strengthens organizational security by addressing both the data and the people interacting with it, providing real-time visibility into risks, enforcing policy compliance, and reducing the likelihood of insider-driven incidents.
Question 107:
You want to automatically classify emails containing Personally Identifiable Information (PII) and prevent forwarding to external recipients. Which feature should you implement?
A) Sensitivity Labels
B) Data Loss Prevention
C) Retention Labels
D) Conditional Access
Answer: A
Explanation:
Sensitivity Labels in Microsoft 365 enable organizations to classify and protect emails containing sensitive data such as PII. By creating a label such as “Confidential – PII,” administrators can enforce persistent protections, including encryption, access restrictions, and prevention of forwarding to external recipients. The label can be applied automatically based on content detection rules, such as the presence of Social Security numbers, credit card numbers, or other regulated personal data. Once applied, these protections persist regardless of the recipient or client, ensuring compliance with privacy regulations like GDPR or HIPAA. Integration with Exchange Online guarantees that emails remain protected across all devices and email clients. Sensitivity Labels provide visibility into content usage, enforce internal collaboration policies, and help mitigate the risk of accidental data leaks.
Data Loss Prevention can block emails containing PII from being sent externally, but it does not provide persistent encryption or usage restrictions. DLP is primarily reactive and focuses on preventing leaks rather than embedding ongoing protection within the content.
Retention Labels are a critical tool for organizations to ensure compliance with legal and regulatory requirements. They enforce preservation or deletion policies on documents and emails, helping organizations manage the lifecycle of their information. For example, a retention policy may require that HR records be kept for seven years and then automatically deleted, ensuring compliance with employment regulations. While Retention Labels are effective for lifecycle management, their scope is limited to timing and recordkeeping—they do not apply encryption, prevent forwarding, or otherwise actively protect sensitive content from misuse. Once an email or document is accessed by a user with the appropriate permissions, the content can still be shared externally, copied, or printed. Retention Labels do not intervene in the behavior of users interacting with the content; they simply ensure that the information exists for the required duration and is disposed of appropriately at the end of its lifecycle.
Conditional Access adds a layer of security by controlling access to applications and services based on contextual signals such as user identity, device compliance, location, and risk level. It ensures that only trusted users on secure, compliant devices can access organizational applications like Microsoft 365 or SharePoint. Conditional Access is highly effective for protecting access points and reducing the risk of unauthorized entry, especially in remote or hybrid work environments. However, Conditional Access does not protect the content itself. Emails and documents can still be forwarded, downloaded, or copied once the user gains access to the application. Its enforcement is at the session or login level, not at the level of individual files or messages.
Sensitivity Labels are the correct solution for protecting the content itself. They classify emails and documents automatically or manually and enforce protections such as encryption, access restrictions, and restrictions on actions like forwarding or printing. Once applied, these protections persist across devices, applications, and even when the content is shared externally, ensuring that sensitive information remains secure regardless of how or where it is accessed. Unlike Data Loss Prevention (DLP), which monitors and reacts to policy violations, Sensitivity Labels enforce persistent usage restrictions that remain with the content itself. Unlike Retention Labels, they secure the information rather than manage its lifecycle. Unlike Conditional Access, which controls access to an application based on context, Sensitivity Labels focus specifically on protecting the content, providing real-time security directly on the document or email.
By implementing Sensitivity Labels alongside Retention Labels and Conditional Access, organizations achieve a comprehensive security model: Retention Labels ensure compliance through lifecycle management, Conditional Access ensures secure access, and Sensitivity Labels protect the content itself. This layered approach mitigates the risks of unauthorized access, accidental sharing, or data breaches, while also meeting regulatory obligations and maintaining productivity. Sensitivity Labels, therefore, play a central role in ensuring that emails and documents are both secure and usable, providing persistent, content-centric protection that complements access and compliance controls.
Question 108:
You want to enforce that privileged administrators can only activate their roles temporarily and must provide justification for approval. Which feature should you configure?
A) Privileged Access Management
B) Conditional Access
C) Identity Protection
D) Data Loss Prevention
Answer: A
Explanation:
Privileged Access Management (PAM) in Microsoft 365 enables organizations to enforce just-in-time access for high-risk administrative roles. Administrators must request temporary activation of their roles and often provide a business justification for approval. This approach limits the time that elevated privileges are active, reducing the risk of misuse or compromise. PAM can include approval workflows, multi-factor authentication (MFA), and detailed logging of all privileged activities. This ensures accountability and supports auditing and compliance requirements. Temporary role activation aligns with the principle of least privilege, allowing administrators to perform tasks only when necessary while minimizing security risks. Integration with Azure AD and Microsoft 365 workloads ensures consistent enforcement of privileged role policies across Exchange, SharePoint, Teams, and other services.
Conditional Access enforces access policies based on device compliance, location, or user risk. While it can restrict access, it does not provide just-in-time activation or approval workflows for privileged roles.
Identity Protection detects risky sign-ins and compromised accounts, but it does not manage activation of administrative roles or require justification for role usage.
Data Loss Prevention protects sensitive content from being shared improperly. DLP does not govern administrative roles, temporary activation, or approval processes.
Privileged Access Management is the correct solution because it enforces temporary activation, requires justification, logs all activities, and reduces standing privilege risks. Unlike Conditional Access, it focuses on privileged role workflows; unlike Identity Protection, it governs role activation rather than general user risk; and unlike DLP, it controls administrative actions rather than protecting content.
Question 109:
You want to prevent external users from accessing Teams and SharePoint content unless they comply with your organization’s device and location policies. Which feature should you configure?
A) Conditional Access
B) Data Loss Prevention
C) Sensitivity Labels
D) Retention Labels
Answer: A
Explanation:
Conditional Access in Microsoft 365 enables organizations to enforce access policies for external users based on device compliance, location, and risk signals. By setting up policies, administrators can prevent unmanaged or non-compliant devices from accessing Teams and SharePoint resources. Conditional Access can require multi-factor authentication, limit access based on geographic location, or enforce session controls such as blocking downloads or restricting printing. Integration with Azure AD and Microsoft Intune allows real-time evaluation of device compliance and ensures that only authorized users on trusted devices can access sensitive content. This implementation aligns with zero-trust principles and mitigates the risk of unauthorized access or data leakage.
Data Loss Prevention (DLP) is a vital tool for organizations that need to protect sensitive information from leaving their environment. It monitors content in emails, documents, and collaboration platforms to detect patterns or data types that match predefined policies, such as social security numbers, credit card information, or confidential project files. When a policy violation occurs, DLP can block the content from being shared externally, alert administrators, or notify the user attempting the action. While DLP is highly effective at protecting data from accidental or intentional leaks, its focus is strictly on content. DLP does not consider the context of access, such as whether the user is on a managed device, accessing from a secure location, or connecting through a trusted network. In other words, DLP ensures that sensitive data is not improperly shared, but it does not enforce security based on who is accessing the data or where the access is occurring.
Sensitivity Labels complement DLP by classifying and protecting documents and emails through encryption, access restrictions, and persistent security settings. Once applied, these labels secure the content across devices and platforms, preventing unauthorized users from opening, copying, or forwarding sensitive information. Sensitivity Labels are particularly effective for maintaining content security even when the data leaves the organization. However, like DLP, they do not enforce access policies based on device compliance, location, or user context. A sensitive file could be accessed from an unmanaged device or an untrusted network if the user has valid credentials, which represents a potential security risk in hybrid or external collaboration scenarios.
Retention Labels serve a different function by enforcing policies for content preservation and deletion. They ensure compliance with regulatory and legal requirements, managing how long documents and emails are retained and when they should be disposed of. Retention Labels are essential for regulatory compliance and data governance, but they do not provide access control, content encryption, or real-time protection. They cannot prevent an external user from accessing sensitive data from an insecure device, nor can they enforce location-based restrictions. Retention focuses on the lifecycle of data rather than the security of access.
Conditional Access is the correct solution when the goal is to secure access for external users and ensure that organizational data is only accessed in safe and compliant contexts. Conditional Access evaluates multiple signals, including user identity, device compliance, network location, and risk scores, before granting access to applications such as Microsoft Teams or SharePoint. It can enforce policies that block access from unmanaged devices, require multifactor authentication for risky sign-ins, and restrict access from untrusted locations. This ensures that only authorized users on compliant devices can access sensitive resources, reducing the risk of data breaches.
Unlike DLP, Conditional Access focuses on controlling access rather than monitoring content after it has been accessed. Unlike Sensitivity Labels, it governs who can access data and under what conditions, rather than applying protections to the content itself. Unlike Retention Labels, it enforces real-time security decisions rather than managing the lifecycle of information. By implementing Conditional Access alongside DLP, Sensitivity Labels, and Retention Labels, organizations achieve a comprehensive, layered security approach: content is classified and protected, compliance requirements are met, and access is controlled in real time. This ensures that sensitive information is not only secured but also accessed only by trusted users and devices in authorized contexts, providing end-to-end protection across the Microsoft 365 ecosystem.
Question 110:
You want to enforce that all emails containing financial reports cannot be deleted for 10 years. Which feature should you implement?
A) Retention Labels
B) Sensitivity Labels
C) Data Loss Prevention
D) Conditional Access
Answer: A
Explanation:
Retention Labels in Microsoft 365 allow organizations to enforce content preservation for regulatory or compliance purposes. By applying a label to emails containing financial reports, administrators can ensure that they are retained for 10 years and cannot be deleted by users. Labels can be applied manually or automatically based on content, keywords, or mailbox location. Retention Labels also support auditing and reporting to demonstrate compliance with financial regulations such as Sarbanes-Oxley (SOX). This ensures that important financial records remain accessible for audits, investigations, or regulatory reviews.
Sensitivity Labels provide encryption and access control but do not enforce retention periods or prevent deletion. They focus on protecting content rather than managing the lifecycle.
Data Loss Prevention monitors sensitive content to prevent sharing or leaks, but it does not retain emails or prevent deletion for compliance purposes.
Conditional Access controls access to applications based on user, device, or location, but does not manage retention or enforce deletion prevention.
Retention Labels are the correct solution because they enforce retention periods, prevent deletion, and support regulatory compliance. Unlike Sensitivity Labels, they manage lifecycle rather than content security; unlike DLP, they preserve content rather than prevent leaks; and unlike Conditional Access, they enforce retention rather than control access.
Question 111:
You want to prevent users from accidentally sharing sensitive HR documents externally while allowing internal collaboration. Which feature should you implement?
A) Data Loss Prevention
B) Sensitivity Labels
C) Retention Labels
D) Conditional Access
Answer: A
Explanation:
Data Loss Prevention (DLP) in Microsoft 365 allows organizations to detect sensitive content, such as HR documents, and prevent it from being shared externally while still permitting internal collaboration. DLP policies can be configured to identify sensitive information types, keywords, or patterns, such as Social Security numbers, payroll data, or personnel records. When a user attempts to share restricted content externally, DLP can block the action, notify the user with a policy tip, or alert administrators for review. This ensures sensitive information remains protected without interrupting legitimate internal workflows. Integration with Exchange Online, SharePoint, OneDrive, and Teams provides comprehensive coverage across Microsoft 365 workloads.
Sensitivity Labels are a critical component of an organization’s information protection strategy. They classify documents and emails according to sensitivity levels and enforce security measures such as encryption, access restrictions, and visual markers like watermarks. Once applied, these labels ensure that sensitive files are protected regardless of where they are stored or how they are transmitted. For example, a document labeled as “Confidential” will restrict access to authorized users and prevent unauthorized modifications. However, Sensitivity Labels do not actively monitor user behavior or prevent accidental external sharing. If a user intentionally or unintentionally forwards a file via email or downloads it to an unmanaged device, the label alone cannot prevent the action. Their primary focus is on persistent protection applied directly to the content, not on enforcing behavioral policies or responding to potential risks in real time.
Retention Labels serve a distinct purpose in regulatory compliance and content lifecycle management. They enforce policies that dictate how long documents or emails must be preserved and when they should be deleted. For example, HR records or financial reports may be retained for a set number of years to meet legal requirements and then automatically disposed of once the retention period expires. While Retention Labels are highly effective for managing data lifecycle and ensuring compliance, they do not prevent accidental or intentional sharing, nor do they control how users interact with the content. Retention Labels operate passively, focusing on the preservation or deletion of information rather than on active security measures or behavioral enforcement.
Conditional Access provides real-time access control based on contextual signals such as user identity, device compliance, location, or risk levels. It ensures that only authorized and secure users can access applications like Microsoft Teams, SharePoint, or Exchange Online. For instance, access can be blocked if a user attempts to sign in from an unmanaged device or an untrusted location. Conditional Access is essential for securing the entry point to corporate applications, but it does not actively monitor the content within those applications. It cannot detect or prevent accidental sharing of sensitive HR documents once a user has successfully accessed the platform.
Data Loss Prevention (DLP) is the correct solution when the goal is to monitor and control how content is shared. DLP policies proactively inspect documents and emails for sensitive information, such as personally identifiable information (PII), financial data, or HR records. If a user attempts to send sensitive content externally, DLP can block the action, notify the user with policy tips, or alert compliance teams for further review. Unlike Sensitivity Labels, DLP governs behavior rather than just protecting content. Unlike Retention Labels, it enforces real-time sharing policies rather than managing the content lifecycle. And unlike Conditional Access, it secures the content itself rather than merely controlling application access. By implementing DLP alongside Sensitivity Labels, Retention Labels, and Conditional Access, organizations create a layered approach that combines persistent content protection, lifecycle compliance, controlled access, and active monitoring of user behavior, effectively reducing the risk of accidental or intentional data leaks.
Question 112:
You want to monitor Teams messages and emails for harassment, offensive language, or other policy violations. Which feature should you configure?
A) Communication Compliance
B) Data Loss Prevention
C) Sensitivity Labels
D) Retention Labels
Answer: A
Explanation:
Communication Compliance in Microsoft 365 enables organizations to monitor internal communications, such as Teams messages, emails, and Yammer posts, for potential policy violations. Machine learning and pattern matching identify harassment, offensive language, discrimination, or other inappropriate behaviors. Alerts are generated for compliance teams to investigate and remediate, supporting regulatory requirements, internal policies, and workplace safety. The feature integrates with eDiscovery to preserve and export communications for further investigation if necessary. It also allows for case management and workflow assignment, ensuring consistent and efficient handling of incidents.
Data Loss Prevention focuses on protecting sensitive content from being shared externally. DLP does not monitor communication behaviors or detect offensive language or harassment.
Sensitivity Labels secure content through encryption and access restrictions, but do not monitor behavior or communications. Labels enforce persistent protection rather than compliance monitoring.
Retention Labels enforce preservation or deletion policies for compliance purposes. They do not monitor communications for policy violations. Retention is focused on lifecycle management rather than behavioral enforcement.
Communication Compliance is the correct solution because it actively monitors communications, identifies violations, alerts compliance teams, and supports investigation workflows. Unlike DLP, it focuses on behavior rather than content security; unlike Sensitivity Labels, it monitors communication rather than protecting content; and unlike Retention Labels, it enforces real-time monitoring rather than managing content lifecycle.
Question 113:
You want to detect and respond to users attempting to exfiltrate confidential intellectual property to personal cloud storage. Which feature should you implement?
A) Insider Risk Management
B) Data Loss Prevention
C) Sensitivity Labels
D) Retention Labels
Answer: A
Explanation:
Insider Risk Management in Microsoft 365 is designed to detect risky behaviors, including attempts to exfiltrate confidential intellectual property to personal cloud accounts, external email addresses, or unauthorized locations. By leveraging machine learning and behavioral analytics, it can identify unusual patterns such as large downloads, copying of sensitive documents, or frequent access to high-risk content. Alerts are generated for compliance teams, which include detailed context such as user activity, content accessed, and risk level. Risk scoring prioritizes high-risk incidents for investigation. This proactive approach allows organizations to mitigate insider threats before significant data loss occurs. Integration with OneDrive, SharePoint, Teams, and Exchange ensures comprehensive monitoring across all Microsoft 365 workloads.
Data Loss Prevention can detect and block the sharing of sensitive content externally, but it does not analyze user behavior or detect cumulative risky patterns. DLP is reactive and focuses on specific events rather than ongoing behavior monitoring.
Sensitivity Labels classify and protect content by applying encryption and access restrictions. Labels secure content but do not monitor user activity or detect potential insider threats.
Retention Labels preserve content for compliance but do not provide monitoring or risk detection capabilities. They focus on lifecycle management rather than proactive threat mitigation.
Insider Risk Management is the correct solution because it detects risky behavior, evaluates risk patterns, generates alerts, and supports proactive mitigation of insider threats. Unlike DLP, it focuses on user activity patterns; unlike Sensitivity Labels, it monitors behavior rather than protecting content; and unlike Retention Labels, it actively prevents potential data exfiltration rather than managing lifecycle.
Question 114:
You want to enforce that privileged administrators can only activate their roles temporarily with approval and justification. Which feature should you configure?
A) Privileged Access Management
B) Conditional Access
C) Identity Protection
D) Data Loss Prevention
Answer: A
Explanation:
Privileged Access Management (PAM) in Microsoft 365 enables just-in-time (JIT) access for high-risk administrative roles. Administrators must request temporary activation of privileged roles and often provide business justification for approval. This limits the duration that elevated privileges are active, reducing the potential for misuse or compromise. PAM workflows can include approval steps, multi-factor authentication, and auditing of all privileged activities. Temporary activation aligns with the principle of least privilege, ensuring administrators only have elevated access when necessary to perform specific tasks. Integration with Azure AD and Microsoft 365 workloads ensures consistent enforcement of privileged role policies across Exchange, SharePoint, Teams, and other services.
Conditional Access enforces access policies based on user, device, or location, but does not manage just-in-time activation of privileged roles.
Identity Protection detects risky sign-ins or compromised accounts but does not manage role activation or require justification for elevated access.
Data Loss Prevention protects sensitive content from being shared inappropriately, but does not govern administrative privileges or role activation.
Privileged Access Management is the correct solution because it enforces temporary activation, requires justification, logs activities, and minimizes standing privilege risks. Unlike Conditional Access, it focuses on privileged role workflows; unlike Identity Protection, it governs role activation rather than user risk; and unlike DLP, it controls administrative actions rather than content.
Question 115:
You want to block access to Microsoft 365 apps for users signing in from unmanaged or non-compliant devices. Which feature should you implement?
A) Conditional Access
B) Data Loss Prevention
C) Sensitivity Labels
D) Retention Labels
Answer: A
Explanation:
Conditional Access in Microsoft 365 enables organizations to enforce access policies for applications based on device compliance, user, location, or risk level. By requiring devices to meet security and compliance standards before granting access, organizations can block unmanaged or non-compliant devices from accessing Microsoft 365 apps such as Teams, SharePoint, OneDrive, or Exchange. Conditional Access policies can also enforce multi-factor authentication, restrict access from risky locations, or limit session capabilities such as downloads or printing. Integration with Azure AD and Intune allows real-time evaluation of device health, compliance, and user context, ensuring secure access aligned with zero-trust principles.
Data Loss Prevention monitors and prevents sensitive content from being shared externally, but does not control access based on device compliance or location. DLP focuses on content protection rather than application access.
Sensitivity Labels classify and protect documents and emails through encryption or access restrictions. Labels secure content but do not control access to Microsoft 365 apps based on device compliance or location.
Retention Labels enforce content preservation or deletion policies for compliance, but do not manage access or device security. Retention focuses on lifecycle management rather than access control.
Conditional Access is the correct solution because it evaluates device compliance and user context, enforces secure access policies, and prevents unauthorized or risky devices from accessing Microsoft 365 applications. Unlike DLP, it governs access rather than content; unlike Sensitivity Labels, it controls access rather than protecting content; and unlike Retention Labels, it enforces real-time security rather than content lifecycle management.
Question 116:
You want to detect when users are sending sensitive documents externally that violate company policy. Which feature should you implement?
A) Data Loss Prevention
B) Sensitivity Labels
C) Retention Labels
D) Conditional Access
Answer: A
Explanation:
Data Loss Prevention (DLP) in Microsoft 365 allows organizations to detect and prevent the external sharing of sensitive information that violates company policies. DLP can identify sensitive content through keywords, patterns, or predefined sensitive information types such as Social Security numbers, financial data, or confidential project documents. When a user attempts to send restricted content externally, DLP can block the action, display a policy tip warning to the user, or notify administrators. This proactive approach ensures compliance with internal security policies and external regulations. DLP works across Exchange Online, SharePoint, OneDrive, and Teams, providing comprehensive protection across Microsoft 365 workloads. Alerts and detailed reporting allow compliance teams to investigate potential violations and take corrective action.
Sensitivity Labels classify and protect content by applying encryption and access restrictions. While they secure documents, they do not monitor user behavior for policy violations or prevent external sharing in real time. Labels focus on persistent protection rather than behavioral enforcement.
Retention Labels enforce content preservation or deletion policies to meet compliance requirements. They do not monitor sharing or prevent policy violations during content usage. Retention focuses on lifecycle management rather than real-time content protection.
Conditional Access manages access to applications based on device compliance, user, or location. It does not monitor or restrict document sharing outside the organization.
DLP is the correct solution because it detects sensitive content, enforces policies for external sharing, alerts administrators, and prevents accidental or intentional data leaks. Unlike Sensitivity Labels, it monitors behavior rather than just securing content; unlike Retention Labels, it acts in real time rather than managing lifecycle; and unlike Conditional Access, it controls content sharing rather than access.
Question 117:
You want to ensure emails containing sensitive intellectual property are encrypted and cannot be forwarded externally. Which feature should you implement?
A) Sensitivity Labels
B) Data Loss Prevention
C) Retention Labels
D) Conditional Access
Answer: A
Explanation:
Sensitivity Labels in Microsoft 365 allow organizations to classify and protect emails containing sensitive intellectual property. Labels can automatically apply encryption, restrict access to authorized internal recipients, and prevent forwarding, copying, or printing externally. Automatic labeling can detect content using keywords, sensitive information types, or patterns within the email. These protections persist with the email, even when shared internally or externally, ensuring continuous security for intellectual property. Integration with Exchange Online ensures consistent enforcement across devices and clients. Sensitivity Labels also provide visibility into content usage, helping compliance teams track who accessed or attempted to access protected emails.
Data Loss Prevention can block the sending of sensitive emails externally, but it does not provide persistent encryption or prevent forwarding after delivery. DLP is primarily reactive, enforcing policies at the time of sending rather than embedding protection within the content.
Retention Labels enforce preservation or deletion schedules for regulatory compliance, but do not encrypt emails or prevent forwarding. Retention focuses on the content lifecycle rather than active content protection.
Conditional Access enforces application access based on device, user, or location, but does not control email content security or usage.
Sensitivity Labels are the correct solution because they classify and protect emails, enforce encryption, prevent forwarding, and provide protection across devices. Unlike DLP, they provide embedded protection rather than reactive blocking; unlike Retention Labels, they secure content rather than manage lifecycle; and unlike Conditional Access, they protect content rather than application access.
Question 118:
You want to preserve Teams messages and emails related to an ongoing litigation case. Which Microsoft 365 feature should you use?
A) eDiscovery Legal Hold
B) Retention Labels
C) Data Loss Prevention
D) Communication Compliance
Answer: A
Explanation:
eDiscovery Legal Hold in Microsoft 365 ensures that Teams messages, emails, SharePoint files, and OneDrive documents related to litigation are preserved. Once a Legal Hold is applied, users cannot delete content, which maintains the integrity of evidence. Legal Hold can target specific individuals, groups, or content locations, providing precise preservation for ongoing cases without affecting unrelated data. Audit trails track all actions performed on preserved items, supporting regulatory and legal compliance. Integration with Microsoft 365 workloads guarantees comprehensive coverage for emails, Teams chats, and documents. Legal Hold is critical for defensible preservation during litigation, allowing compliance teams to export and review relevant content for investigation or court proceedings.
Retention Labels preserve content for regulatory compliance or internal governance, but they are not case-specific and cannot prevent deletion for specific litigation purposes. Retention focuses on general lifecycle management rather than legal preservation.
Data Loss Prevention monitors sensitive content and prevents external sharing, but does not preserve content for legal proceedings. DLP is focused on data protection rather than legal evidence retention.
Communication Compliance monitors internal communications for policy violations such as harassment or offensive language. While useful for behavior monitoring, it does not preserve content or prevent deletion in litigation scenarios.
eDiscovery Legal Hold is the correct solution because it preserves Teams messages and emails, prevents deletion, maintains audit trails, and ensures defensible preservation for legal investigations. Unlike Retention Labels, it is case-specific; unlike DLP, it focuses on preservation rather than protection; and unlike Communication Compliance, it secures evidence rather than monitoring behavior.
Question 119:
You want to block access to Microsoft 365 apps from devices that do not meet security compliance requirements. Which feature should you implement?
A) Conditional Access
B) Data Loss Prevention
C) Sensitivity Labels
D) Retention Labels
Answer: A
Explanation:
Conditional Access in Microsoft 365 allows organizations to enforce access policies based on device compliance, user, location, or risk. By configuring policies, administrators can block access from devices that are unmanaged or do not meet security requirements, ensuring secure access to Microsoft 365 apps like Teams, SharePoint, OneDrive, and Exchange. Policies can enforce multi-factor authentication, device compliance checks, or block risky locations. Integration with Azure AD and Intune enables real-time evaluation of device compliance, reducing the risk of unauthorized access and supporting zero-trust security principles. Conditional Access helps prevent data breaches by ensuring only trusted devices can access corporate resources.
Data Loss Prevention monitors content for sensitive information and prevents unauthorized sharing, but does not evaluate device compliance or block app access. DLP focuses on protecting content rather than access security.
Sensitivity Labels classify and protect content using encryption or access restrictions, but do not control access to Microsoft 365 apps. Labels secure documents and emails rather than managing device-based access.
Retention Labels enforce content preservation or deletion policies for compliance, but do not restrict access to applications or enforce security compliance.
Conditional Access is the correct solution because it evaluates device compliance and risk, enforces secure access policies, and prevents non-compliant devices from accessing Microsoft 365 apps. Unlike DLP, it governs access rather than content; unlike Sensitivity Labels, it controls access rather than securing content; and unlike Retention Labels, it enforces real-time security rather than lifecycle management.
Question 120:
You want to detect and respond to employees attempting to share confidential project files outside the organization. Which Microsoft 365 feature should you implement?
A) Insider Risk Management
B) Data Loss Prevention
C) Sensitivity Labels
D) Retention Labels
Answer: A
Explanation:
Insider Risk Management in Microsoft 365 enables organizations to detect and respond to risky employee behavior, including attempts to share confidential project files externally. Using machine learning and behavioral analytics, it identifies unusual patterns such as excessive downloads, copying, or sending sensitive content outside the organization. Risk scores are assigned to prioritize incidents, and alerts are generated for compliance or security teams to investigate. The system provides contextual information about the user, content involved, and activity history, enabling informed decision-making. Integration with Microsoft 365 workloads such as OneDrive, SharePoint, Teams, and Exchange ensures comprehensive monitoring. This proactive approach allows organizations to mitigate insider threats and protect sensitive project files from unauthorized access or exfiltration.
Data Loss Prevention detects sensitive content and can prevent external sharing, but it does not analyze cumulative behavior or patterns indicative of insider risk. DLP is reactive and focuses on individual policy violations rather than ongoing risk monitoring.
Sensitivity Labels are an essential component of an organization’s data protection strategy. They classify content based on sensitivity and enforce security measures such as encryption, access restrictions, and visual markers like watermarks. Once applied, these labels ensure that documents, emails, and other sensitive files remain secure, even if they leave the organization. For example, a financial report labeled “Confidential” can prevent unauthorized users from opening, copying, or modifying the file. While Sensitivity Labels effectively protect the content itself, they do not actively monitor how users interact with that content. They cannot detect risky actions, unusual behavior patterns, or potential insider threats. Their primary focus is securing the information rather than analyzing the activities of the individuals who access it.
Retention Labels serve a different purpose, primarily focused on content lifecycle management. They enforce preservation and deletion policies to ensure that organizations comply with regulatory or legal obligations. For instance, HR records or legal documents may need to be retained for several years before automatic deletion. Retention Labels help organizations maintain compliance, reduce storage bloat, and manage information efficiently. However, like Sensitivity Labels, Retention Labels are passive in terms of behavioral monitoring. They do not evaluate user actions, detect insider threats, or provide risk scoring. Their functionality is limited to ensuring that data is retained or deleted according to organizational policies rather than actively protecting against misuse or exfiltration.
Insider Risk Management fills this critical gap by monitoring user activity and detecting patterns that may indicate risky behavior. It evaluates interactions across emails, chats, file access, and collaboration platforms to identify potential threats such as intellectual property theft, policy violations, or accidental data leaks. Insider Risk Management assigns risk scores to users, generates alerts for unusual or suspicious activity, and allows security teams to intervene proactively before an incident escalates. Unlike Data Loss Prevention (DLP), which focuses on protecting the content itself, Insider Risk Management emphasizes monitoring and analyzing behavior to prevent risks at the human and operational level. Unlike Sensitivity Labels, it concentrates on activity rather than content protection. Unlike Retention Labels, it acts in real time to detect and mitigate threats rather than managing the content lifecycle.
By implementing Insider Risk Management alongside Sensitivity and Retention Labels, organizations achieve a comprehensive security strategy. Content is protected, compliance is maintained, and user behavior is continuously monitored for potential insider threats. This layered approach ensures that sensitive information is safeguarded not only through technical controls but also through proactive behavioral risk detection, creating a resilient defense against both accidental and malicious data incidents.